Rachel Clawson

Contract - Tesla

• Streamlined Design Change Management: Implemented digital tools (Azure & Aconex) to efficiently manage design changes, transmittals, and engineering documentation packages.
• Improved Project Workflow: Created and automated workflows for project communication (RFIs, ASBs), maintained project logs, and ensured smooth project handover.
• Enhanced Document Management: Established a centralized system for storing and accessing all project documents (Field Reports, Permits, Certificates).
• Ensured Quality & Consistency: Performed quality checks on engineering documents for accuracy, compliance, and version control.
• Administered Secure Access: Managed document system access for internal and external stakeholders.

Contract - Cheniere LNG

• Managed and Maintained Site Documentation: Updated technical and operational documents (SOPs, Guidelines, etc.) for the LNG site, ensuring clear and consistent procedures.
• Streamlined Review and Approval: Implemented document workflows in CREW for collaboration, facilitating efficient review and timely document release for publication.
• Ensured Document Quality and Control: Performed quality checks, assigned document numbers, uploaded checklists/safety & compliance reports, and maintained access control, guaranteeing document accuracy and accessibility.
• Empowered Users: Provided Document Management System training and managed permission levels within CREW, enhancing user knowledge and document management efficiency.
• Boosted Efficiency: Processed withdrawal requests and troubleshooted system issues, contributing to overall document management effectiveness.

• Improved Document Control Processes: Reviewed recordkeeping systems, change orders, and project setups to ensure alignment with documented plans and policies.
• Enhanced Project Delivery: Participated in project reviews, implemented process improvements, and built data workspaces for new projects, facilitating efficient project delivery.
• Maintained Data Management System: Administered the document naming dictionary, trained personnel, and managed permission requests for document access.
• Ensured Project Documentation Accuracy: Streamlined Redline workflows, marked up piping isometrics, updated project documentation (BOMs, piping lengths), and facilitated collaborative reviews to guarantee accurate project documentation.
• Supported Quality and Compliance: Managed weld maps, optimized punch list management, conducted audits (Weld TRAC, document control), and ensured subcontractor submittal compliance with project requirements.

• Ensured Inspection Data Accuracy: Updated inspection data and task assignments in PCMS and Inspection Workflow Manager based on MOCs, inspections, and RBI analyses.
• Managed P&ID Integrity: Updated P&IDs in AutoCAD (color coding, formatting), archived old revisions, and created P&ID packages for inspections.
• Supported Inspection Activities: Modified P&IDs based on inspection reports (adding/removing dead-legs, points), and ensured corresponding data updates in PCMS.
• Maintained Document Management System: Scanned and uploaded MOC documents to the Electronic Data Library.
• Resolved Data Discrepancies: Answered inquiries and researched discrepancies using M.S. Access.
• Ensured System Handover and Project Completion: Managed all aspects of project handover, including tracking progress via check sheets and punch lists, facilitating communication with stakeholders, and maintaining project documentation for a smooth Mechanical Completion and system start-up.
• Supported Project Efficiency and Data Integrity: Populated the CMS database with engineering deliverables, ensured accurate data entry of completion progress, and managed project punch lists to expedite the handover process.

• Military Technical Library Management: Maintained document control for publications, records, and drawings related to various military aircraft (UH-60 Black Hawk, CH-47 Chinook, etc.) in both electronic and paper formats.
• Ensured Data Accuracy for Aircraft Maintenance: Performed audits, researched discrepancies, and updated databases to guarantee the accuracy of technical data used for aircraft maintenance and overhaul.
• Streamlined Online Access to Technical Documents: Managed SharePoint document indexes and hyperlinks, facilitating efficient online access to technical publications and manuals (DMWRs, NAVAIRs, T.Os).
• Provided On-Demand Technical Data Support: Offered online technical data support for various documents (safety messages, maintenance orders, drawings) used by personnel maintaining multiple aircraft types.
• Published and Archived Technical Documents: Downloaded, formatted, and published revised technical reports on SharePoint, while also archiving outdated and rescinded publications.

• Material Management Expertise: Proven ability to create and manage material warehouse orders, ensuring accurate part numbers, pricing, and WBS elements. Skilled in data entry and managing discrepancies within the IFS inventory system.
• Inventory Control and Analysis: Conduct physical audits, analyze inventory levels, and adjust replenishment points to optimize stock levels. Coordinate prioritization of part requests for various departments.
• Customer Service and Communication: Respond to customer inquiries regarding parts orders, demonstrating clear communication skills.
• Technical Documentation and Reporting: Develop and update procedures, document operational activities, and compile technical and financial reports.
• Warehouse Operations and Support: Assist with physical inventory tasks, packaging and closing out orders, and provide backup supervisory support during nightshifts.