Rachel Everett
Patterson,CA
Summary
Dynamic business assistant with a strong focus on administrative operations in healthcare. Expertly coordinates a $10.5 million budget and fosters cross-functional collaboration to enhance project outcomes and operational efficiency. Committed to delivering high-quality administrative support and improving clerical processes.
Overview
21
21
years of professional experience
Work History
Business Assistant
Washington Health
Fremont, CA
05.2022 - Current
- Delivered comprehensive administrative support, including calendar management and meeting logistics coordination.
- Managed $10.5 million annual operating budget, ensuring optimal resource allocation.
- Organized employee files, prepared meeting minutes, and supported management staff for efficient operations.
- Collaborated with facilities director and manager to track departmental project milestones.
- Provided timely updates and accurate documentation to maintain operational continuity.
Accounts Payable Associate
Washington Health
Fremont, CA
09.2005 - 05.2022
- Delivered clerical accounting support by generating monthly accruals and researching accrual entries to ensure accurate financial reporting.
- Resolved discrepancies between invoices, purchase orders, and payments in partnership with accounting staff.
- Executed stop-payment requests on lost checks and coordinated with banking partners to resolve issues efficiently.
- Resolved discrepancies among invoices, purchase orders, and payments in collaboration with accounting staff to enhance accuracy.
- Provided clerical accounting support, including generating monthly accruals and researching accrual entries.
Accounting Associate
Washington Health
Fremont, CA
07.2005 - 09.2005
- Coordinated weekly payment cycles for 100+ vendors, ensuring 100% on-time payment compliance.
- Managed daily receipt and sorting of 100+ vendor invoices, achieving 99% accuracy in routing to the AP team.
- Assisted in resolving accounting-related issues for internal teams, customers, and vendors, enhancing overall satisfaction.
- Procured office supplies by creating and tracking requisitions, maintaining consistent availability for a team of 30.
Education
Newark Memorial High School
Newark, CAA.A - Liberal Studies
Chabot College
Hayward, CASkills
- Executive Support
- Scheduling
- Calendar Management
- Meeting coordination
- Project Coordination
- Document Management
- Recordkeeping
- Vendor Management
- Microsoft Office Suite
- Problem-Solving
- Process Improvement
- Cross-Functional Collaboration
- Communication
- Administrative support
Timeline
Business Assistant
Washington Health
05.2022 - Current
Accounts Payable Associate
Washington Health
09.2005 - 05.2022
Accounting Associate
Washington Health
07.2005 - 09.2005
Newark Memorial High School
A.A - Liberal Studies
Chabot College