RACHEL FRAN DAUBA
Pensacola,FL
Summary
Seasoned construction-office professional with 25+ years supporting procurement, job costing, and operations. Experienced with AIA billing, lien waivers, purchase orders, change orders, permits, and subcontractor/vendor coordination. Accurate and fast with payroll, AP/AR, reconciliations, and document control. Known as a reliable Notary and point-of-contact who keeps projects, budgets, and records organized and moving. Proficient with Microsoft Office and construction/accounting systems.
Overview
34
34
years of professional experience
Work History
Head Accounting Specialist
Flynn Building Specialist
Pensacola, FL
10.2022 - Current
- Process and pay vendors, suppliers, and utilities to support ongoing construction operations using Builders Trend and QuickBooks.
- Prepare and issue checks for closings in coordination with the finance team.
- Collaborate closely with warranty and construction departments to ensure accurate financial records and timely payments.
- Set up PO ‘s, vendors(insurance certificates,W9) and jobs in Builders Trends.
Corporate Accounting Administrative Assistant — Staff Accountant (Sunbelt Mechanical)
Beck Partners LLC
Pensacola, FL
01.2022 - 10.2022
- Processed Accounts Payable and Accounts Receivable; prepared commission checks and bank deposits.
- Sent invoices for management fees and work orders; calculated monthly bonuses for PMs.
- For Sunbelt Mechanical (Milton & Foley): handled AP/AR, reconciled bank statements, pulled permits, and set up business licenses in Escambia & Santa Rosa Counties, City of Pensacola, and multiple Alabama municipalities.
Office Manager (Only Office Staff) & Notary
Prime Mechanical Inc.
Pensacola, FL
09.2016 - 12.2021
- Ran weekly payroll; verified deductions, printed checks/reports, filed payroll taxes; supported health insurance, Workers Comp audits, and 401(k).
- Managed AP/AR including AIA and contract billings, lien waivers, and contractor applications; emailed/faxed invoices and handled collections.
- Performed bank reconciliations; drafted proposals; filed rental & sales tax; pulled permits/inspections (NOC).
- Completed year-end close items (for CPA), prepared W-2s/1099s, and ordered office supplies.
- Maintained office equipment and mail processes.
Operations Assistant & Notary
Edwards Roofing Co., Inc.
Pensacola, FL
06.1991 - 09.2016
- Handled multi-line phones, scheduled office meetings, supported job scheduling, and processed workers' comp claims.
- Payroll: entered weekly timesheets, verified deductions, printed checks/reports, filed payroll taxes.
- AP/AR: made bank deposits; entered invoices; generated AIA/contract billings; prepared lien waivers and contractor application forms; sent invoices and managed collections.
- Inventory data entry; created proposals and contracts; prepared insurance certificates (GL & Workers Comp), W-9, NOC, permits, and coordinated inspections with city/county.
- Processed change orders and purchase orders; supported bid/bond packages (bid, pay & performance bonds), contractor prequalification, and job number assignment.
- Set up jobs and budgets, generated monthly contracts-in-progress, closed out documents, and coordinated material/vendor logistics (including dumpsters/porta-potties).
- Monitored weather for crews and served as primary contact with general contractors, foremen, and maintenance during storm events.
Education
Two-Year Business Degree -
Pensacola Junior College (now PSC)
06.1991
High School Diploma -
Monroe County High
05.1985
Skills
- Procurement & Vendor Coordination
- Job Setup, Budgets & Job Costing
- Purchase Orders & Change Orders
- Document Control & Data Entry Accuracy
- AIA/Contract Billing
- Lien Waivers
- Customer/GC Communication (Multi-line phones)
- AP/AR Coding & Reconciliation
- Insurance Certificates (GL/Workers Comp)
- Payroll, W-2/1099 & Tax Filing
- Microsoft Office: Excel, Word, Outlook
- Permits, Inspections (NOC), W-9, NOC
- Buildertrend, Computer Eaze, DataForma, FieldEdge, Sage, Yardi, QuickBooks
Timeline
Head Accounting Specialist
Flynn Building Specialist
10.2022 - Current
Corporate Accounting Administrative Assistant — Staff Accountant (Sunbelt Mechanical)
Beck Partners LLC
01.2022 - 10.2022
Office Manager (Only Office Staff) & Notary
Prime Mechanical Inc.
09.2016 - 12.2021
Operations Assistant & Notary
Edwards Roofing Co., Inc.
06.1991 - 09.2016
Two-Year Business Degree -
Pensacola Junior College (now PSC)
High School Diploma -
Monroe County High