Rachel Gallegos
Houston,Texas
Summary
An organized and motivated individual, eager to utilize time management and organizational skills across diverse settings. Seeking entry-level opportunities to enhance abilities while contributing to company growth.
Overview
28
28
years of professional experience
Work History
Accountant
Tex-Tube Company
02.2017 - Current
- Company Overview: A Villacero Group
- Invoice customers for steel and scrap purchases.
- AR- Issued credit memos, Post incoming checks, ACH payments and wires
- AR- Maintain collections, expected collections report, research customer issues with payments, invoices and credit memos.
- AP- coded, vouchered and paid invoices. Research vendor statements set up vendors/ customers. Remote / hybrid during Covid outbreak 2022-2023.
- Supervised AR and AP departments (2 employees for 2 years 2018-2020).
- Accountant- Forecasting Cash flow weekly, post outgoing Wires /ACH payments in Wells Fargo. Review GL accounts and correct JE when needed. Special projects.
- Performed basic clerical and administrative support including answering phones, preparing outgoing mail, and data entry, ensuring smooth office operations.
- Recurring monthly journal entries. Helped with year-end physical inventory.
- Balance/ reconcile two petty cash boxes, Reconcile bank statement, Clear outstanding monthly checks.
- Compiled all information for quarterly/annual internal audits.
- Compile and analyze data to generate financial statements including cash flow, Inventory and balance sheet.
- Reconciled/coded American Express statements issued into JE.
- A Villacero Group
Fiscal Services Specialist
Shriners Hospital – Houston
08.2013 - 02.2017
- Receives invoices from vendors, verifies supporting documents, checks discrepancies, inputs information in computer, and prints checks.
- Reconciliation of bank accounts, preparation / analysis of monthly department budgets, expenses, and accruals.
- Prepare daily cash deposits, manage A/R and A/P functions, reconcile fixed asset accounts, calculate sales and use tax, prepare daily journal entries and adjusting entries.
- Prepares cash receipts for bank deposits, assists with special projects, including research, as required.
- Financial forecasting of month end accruals and expenses for all hospital departments.
- Reconcile sub-ledger to general ledger account balances.
- Work closely with the Revenue Cycle department to analyze patient billing, insurance, and insurance payments.
- Contacted insurance companies with patient verifications on benefits when necessary.
- Assist in analyzing expenses, travel and entertainment costs on expense reports.
- Maintain cash receipts for the cafeteria. Maintain employee expense reports and seminars.
- Handle insurance issues with department billing.
Temp position-A/P
Champion Energy
Houston, Texas
01.2012 - 01.2013
- Monitored accounts to ensure timely payments are made in accordance with terms of agreement.
- Provided administrative support such as filing, scanning and photocopying documents related to Accounts Payable Department operations.
- Supported month-end closing process by ensuring all AP activities are completed accurately within deadlines.
- Prepared vendor payments via check, wire transfer or ACH payment methods.
- Maintained accurate records for audit purposes.
- Processed employee expense reports for reimbursement in compliance with corporate policies.
- Developed strong relationships with vendors to facilitate efficient resolution of any disputes or discrepancies.
- Coded invoices with correct general ledger codes in accordance with standard procedures.
- Posted journal entries for approved invoices into the general ledger system.
A/P (7 dealerships)
Auto 1
Jersey Village, Tx.
01.2010 - 01.2012
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Identified needs of customers promptly and efficiently.
- Researched invoice disputes and discrepancies with vendors in order to resolve issues quickly.
- Created reports to analyze account balances, payment histories, and other financial activities.
- Prepared checks for signature on a daily basis or as needed per vendors' requirements.
- Assisted with month-end closing process by preparing necessary accruals and adjusting entries.
- Participated in special projects as requested by management team members.
- Verified that all vendor invoices have been approved according to policy before processing payments.
- Processed invoices and payments in a timely manner.
- Reconciled accounts payable transactions.
Medical records / CMA
Texas Children’s Hospital
Houston, Tx.
01.2002 - 01.2010
- Maintained accurate patient records in accordance with HIPAA regulations.
- Educated patients on topics related to their health care needs such as disease prevention, diet management, medication use and post-treatment instructions.
- Monitored vital signs such as heart rate, respiration rate and blood pressure; recorded results in patient charts accurately and promptly.
- Responded quickly to emergency situations according to established protocols.
- Ensured compliance with applicable laws and regulations pertaining to patient safety.
- Administered injections per physician orders while adhering to all safety guidelines.
- Documented all activities accurately into electronic medical records system.
- Prepared exam rooms prior to patient visits; ensured that all necessary supplies were available.
- Performed administrative duties such as scheduling appointments, maintaining medical records, filing insurance claims and handling billing inquiries.
- Answered phones promptly; responded professionally to inquiries from patients or family members.
- Incorporated outside records into charts and EHR.
- Educated patients about medications, procedures and physician's instructions.
- Assisted back office patient processes to reduce office wait times.
Office Manager
Beazer Homes
Houston, Texas
01.1997 - 01.2002
- Prepared agendas for board meetings along with taking minutes during sessions.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Created spreadsheets in Excel to track data such as vacation requests, sick days .
- Developed and implemented office policies and procedures.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Maintained filing system for records, correspondence and other documents.
- Processed payroll accurately ensuring all employees were paid on time.
lab clerk (Per diem)
Memorial Herman Hospital
The Woodlands, Texas
01.1997 - 12.1997
- Maintained laboratory supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Collaborated with other healthcare professionals in order to provide optimal patient care.
- Compiled statistical data from lab tests and reported it to the appropriate personnel.
- Processed specimens for testing including centrifuging, aliquoting, labeling, and preparing slides.
- Provided technical support to other departments within the organization as required.
- Verified patient information on requisitions to ensure correct test ordering and results reporting.
- Ensured accuracy of data entry into the laboratory information system.
- Assisted in performing routine laboratory tests such as blood counts, urinalysis, and cultures.
Education
MBA - Business Administration
Western Governors University
Salt Lake City, UT03.2025
Bachelor of Science - Interdisciplinary Studies, Accounting and Business Administration
University of Houston Downtown
Houston, TX06.2016
Associate of Arts - Accounting
Lone Star College
Houston, TX08.2010
Skills
- SAP
- QAD in-house system
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Peoplesoft
- Microsoft Project 365
- Cash flow forecasting
- Auditing procedures
- Analytical research
- Budget forecasting
- Year-end close
- Bank reconciliation
- Accounts payable and receivable
Languages
Spanish
Professional
References
References available upon request.
Timeline
Accountant
Tex-Tube Company
02.2017 - Current
Fiscal Services Specialist
Shriners Hospital – Houston
08.2013 - 02.2017
Temp position-A/P
Champion Energy
01.2012 - 01.2013
A/P (7 dealerships)
Auto 1
01.2010 - 01.2012
Medical records / CMA
Texas Children’s Hospital
01.2002 - 01.2010
Office Manager
Beazer Homes
01.1997 - 01.2002
lab clerk (Per diem)
Memorial Herman Hospital
01.1997 - 12.1997
MBA - Business Administration
Western Governors University
Bachelor of Science - Interdisciplinary Studies, Accounting and Business Administration
University of Houston Downtown
Associate of Arts - Accounting
Lone Star College
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