Rachel Hurd
Virtual Assistant
Las Vegas,NV
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
American Home Shield Corporation
Las Vegas, Nevada
05.2018 - Current
- Analyzed and compiled data to prepare comprehensive reports for management.
- Executed travel arrangements by researching and booking flights and accommodations.
- Completed administrative tasks by performing business correspondence, transcription and data entry.
- Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Effectively supported Zoom meetings, taking in-depth notes and disseminating minutes to all attendees.
- Performed accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Managed complex and detailed projects for executives by ensuring budget adherence and timely delivery.
- Liaised with vendors to order and maintain inventory of office supplies and to obtain most cost-effective pricing.
- Assisted coworkers and staff members with special tasks on daily basis.
Payroll Clerk
Byron Electronics
Las Vegas, Nevada
09.2010 - 05.2018
- Maintained payroll information by calculating, collecting and entering data.
- Initiated direct deposits and prepared manual checks for 100 employees.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Processed new hire paperwork and documents.
- Updated employee files with new details such as changes in address or salary levels.
- Adjusted employee tax status along with information regarding withholding.
- Accurately calculated bonuses, salary increases and overtime.
- Generated financial statements and reports detailing accounts receivable status
- Utilized talents and expertise to complete on-time and accurate monthly closing processes, journal entries and accruals.
- Assessed data and information to verify entry, calculation and billing code accuracy.
- Organized budget documentation and tracked expenses to maintain tight business controls.
- Verified vendor accounts by reconciling monthly statements and related transactions.
Office Manager
Eglet And Prince
Las Vegas, Nevada
11.2005 - 09.2010
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Sourced vendors for special project needs and negotiated contracts.
- Compared vendor prices and negotiated for optimal savings.
- Evaluated employee records and productivity to complete employee evaluations.
- Developed standard operating procedures for all administrative employees.
- Maintained computer and physical filing systems.
- Coordinated special projects and managed schedules.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Arranged corporate and office conferences for company employees and guests.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Skills
Office administration
Spreadsheet management
Meeting minutes
Travel coordination
Strategic planning
Supervising staff
Documentation and control
Recording data
Reviewing data
Checking time cards
Invoicing and collections
File and database management
Commission calculation
Month-end reports
Payroll Processing
Data processing
Business administration
Filing and data archiving
Multi-line phone proficiency
Relationship building
Timeline
Administrative Assistant
American Home Shield Corporation
05.2018 - Current
Payroll Clerk
Byron Electronics
09.2010 - 05.2018
Office Manager
Eglet And Prince
11.2005 - 09.2010