Summary
Work History
Education
Skills
Certification
Timeline
OfficeManager

Rachel Jefferson

Twinsburg,OH

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Work History

Claim Support Specialist

Progressive Insurance
Mayfield Heights, OH
09.2021 - Current
  • Maintains customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns.
  • Performs support and administrative functions, including answering phones, filing, copying/imaging, faxing, processing and distributing mail and supporting third party vendor relationships and processes.
  • Applies working knowledge of policies and procedures, provide support in various areas including property, liability, subrogation, medical and litigation.
  • Assist with various activities including preparing and processing documents, preparing time-sensitive and confidential claim file information on routine basis.
  • Assist personnel with varied activities including accessing and verifying policyholder information. Sets follow ups as appropriate for completion of support activities.
  • Handles average 30 calls per day to address customer inquiries and concerns.

Office Manager

Benevolent Love Ministries
Cleveland, Ohio
01.2008 - Current
  • Maintains computer and physical filing systems.
  • Oversees office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Optimize organizational systems for payment collections (recouped 80% of owed funds), AP/AR, deposits and recordkeeping.
  • Establish workflow processes monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Coaches new hires on company processes while managing employees to achieve maximum production.
  • Manages budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.

Draft Control Coordinator

Progressive Insurance
Mayfield Heights, OH
02.2018 - 09.2021
  • Reviewed, researched, and updated payment decisions in Bank's web-based application.
  • Followed detailed procedures and ensured accuracy in documentation and data; so that all department and bank processing deadlines were met. Monthly accuracy of 90 percent.
  • Ensured all counterfeit and altered payments were identified and returned to Bank. Assisted customers with forged or missing endorsement claims.
  • Provided support to Claims representatives regarding making payments, resolving payment/invoice issues.
  • Created policies to improve efficiency and reduce redundancy.

Administrative Assistant

Cuyahoga County Juvenile Court
Cleveland, Ohio
01.2014 - 02.2018
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.

Legal Clerk

Cuyahoga County Juvenile Court
Cleveland, Ohio
08.2012 - 06.2014
  • Handled office scheduling and made notes for deadlines, motions and other important dates.
  • Filed over 50 court documents and legal pleadings daily with court clerk on behalf of attorneys and clients.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.
  • Maintained accurate, ongoing updates of client and attorney activity.
  • Established court dockets entered and updated all client and family demographic and case information into Court's ICase system.

Check Researcher

Federal Reserve Bank
Cleveland, Ohio
01.2007 - 08.2011
  • Gathered and organized information for research purposes.
  • Reconciled and processed 30 accounting entries per day. Balanced adjustment proof and/or suspense accounts.
  • Collaborated with leadership team to identify adjustment and accounting errors and determine best methods of correction.
  • Balanced 200 Fedline cases monthly via Federal Reserve internal system and collated with paper documentation.
  • Prepared weekly, monthly reports.

Education

Master of Science - Human Resource Management

Indiana Wesleyan University
Marion, IN
04.2019

No Degree - Certificate Administrative Specialist

Cuyahoga Community College
Cleveland, OH
12.2017

Bachelor of Science - Business Management

Indiana Wesleyan University
Marion, IN
06.2015

Skills

  • Tracking and Documentation
  • Error Detection
  • Friendly and Patient
  • Collaborative Team Player
  • Research and Analytical Skills
  • Verbal and Written Communication
  • Complex Problem Solving
  • File management
  • Documentation and control
  • Policy and procedure modification
  • Organizational skills
  • Industry-Specific HR Regulations

Certification

Pursuing Project Management Certification (PMI)

Pursuing HR Generalist Certification

Timeline

Claim Support Specialist

Progressive Insurance
09.2021 - Current

Draft Control Coordinator

Progressive Insurance
02.2018 - 09.2021

Administrative Assistant

Cuyahoga County Juvenile Court
01.2014 - 02.2018

Legal Clerk

Cuyahoga County Juvenile Court
08.2012 - 06.2014

Office Manager

Benevolent Love Ministries
01.2008 - Current

Check Researcher

Federal Reserve Bank
01.2007 - 08.2011

Master of Science - Human Resource Management

Indiana Wesleyan University

No Degree - Certificate Administrative Specialist

Cuyahoga Community College

Bachelor of Science - Business Management

Indiana Wesleyan University
Rachel Jefferson