Rachel Malburg
Warren,ME
Summary
Dynamic Accounting Operations Manager with a proven track record at United Ag & Turf, excelling in cash flow management and audit coordination. Expert in ERP systems and fostering teamwork, I drive process improvements that enhance efficiency and accuracy, ensuring compliance and timely financial reporting. Committed to mentoring and developing staff for continuous growth.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Accounting Operations Manager
United Ag & Turf- United Construction & Forestry
05.2023 - Current
- Conducted thorough audits of financial records to identify discrepancies, ensuring data integrity and regulatory compliance.
- Provided expert analysis on company performance, enabling informed strategic planning and business growth decisions.
- Improved cash flow management by implementing more effective accounts receivable collection strategies.
- Collaborated with internal departments to resolve complex accounting issues, enhancing interdepartmental communication and problemsolving.
- Assisted with the successful completion of mergers and acquisitions, ensuring seamless integration of financial systems and processes.
- Implemented new payroll system that streamlined processing time while reducing errors and discrepancies.
- Streamlined accounting processes by implementing new software, leading to increased efficiency and accuracy in financial reporting.
- Established strong relationships with external auditors, facilitating smooth annual audit processes and timely resolution of any identified issues.
- Spearheaded process improvements resulting in faster month-end closing procedures without sacrificing accuracy or quality of work.
- Managed a team of accountants responsible for preparing monthly financial statements, ensuring timely and accurate reporting.
- Mentored junior staff members in effective accounting practices, fostering an environment of continuous learning and professional development.
Payroll Manager
United AG & Turf
06.2020 - 05.2023
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Calculated deductions and processed payroll for employees.
- Reviewed time records for Number employees to verify accuracy of information.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system.
- Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
Office Assistant
Hammond Tractor
02.2016 - 06.2020
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Prepared and edited documents to produce precise, accurate and professional communication.
Accounting Manager
Davis Long Term Care Group
02.2010 - 06.2016
- Managed journal entries, collection efforts, reconciliations, and payroll processing.
- Managed banking reconciliations and monthly balance sheet statements.
- Managed relationships with external vendors, ensuring timely payments and accurate recording of expenses.
- Completed bi-weekly payroll for company employees.
- Generated monthly and quarterly financial statements for executive review.
Education
Highschool Diploma - Accounting
Medomak Valley Highschool
Waldoboro, ME06.2001
Skills
- Bank reconciliation
- Microsoft Excel expertise
- ERP system expertise
- General ledger management
- Payroll processing
- Accounts receivable management
- Audit coordination
- Cash flow forecasting
- Fixed asset management
- Internal controls
- Intercompany transactions
- Tax compliance
- Cost accounting
- Revenue recognition
- Variance analysis
- Expense management
- Forecasting techniques
- Year-end closing
- Confidentiality
- Accounts payable management
- Ethical standards
- Financial statement preparation
- Month-end closing
- AP and AR management
- Bank account reconciliations
- Journal entries
- Staff training and development
- Collections
- General ledger accounting
- Invoicing
- Month-end reporting
- Operations management
- Documentation
- Staff management
- Meticulous attention to detail
- Account reconciliation
- Payroll management
- Cash flow management
- Financial statement presentations
- Closing procedures
- Payment collection
- Interpersonal relations
- Audits
- Statement review
- Payroll administration
- Payroll
- Inventory auditing
- Process improvement
- Bookkeeping
- Quarterly reviews
- Financial management
- GL entry verification
- AP/AR supervision
- Collections enforcement
- Benefits management
- Tax documentation
- Willing to learn
- Teamwork
- Teamwork and collaboration
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
Certification
FPP Certification
Timeline
Accounting Operations Manager
United Ag & Turf- United Construction & Forestry
05.2023 - Current
Payroll Manager
United AG & Turf
06.2020 - 05.2023
Office Assistant
Hammond Tractor
02.2016 - 06.2020
Accounting Manager
Davis Long Term Care Group
02.2010 - 06.2016
Highschool Diploma - Accounting
Medomak Valley Highschool
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