Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Generic

Rachel Modise

Procurement / Contracting Specialist
Pretoria,Gauteng

Summary


A collaborative contracts professional with a proven track record in negotiating, drafting, and ensuring compliance. I build strong relationships with stakeholders to achieve positive outcomes, always prioritizing legal and regulatory adherence. Known for being a reliable team player and adaptable problem-solver, I thrive in fast-paced settings and am dedicated to delivering results through effective risk management, conflict resolution, and strategic planning.

Overview

19
19
years of professional experience
8067
8067
years of post-secondary education
2
2
Certifications
1
1
Language

Work History

Procurement and Contracts Specialist

USAID South Africa
08.2022 - Current
  • Contract Drafting and Review: I have experience drafting and reviewing contracts, grants, and cooperative agreements, ensuring all required clauses and schedules are included.
  • Negotiation of Terms: I have negotiated budgets, scopes of work, and special conditions with implementing partners / contractors.
  • Regulatory Compliance: I’ve ensured compliance with the Federal Acquisition Regulation (FAR) and USAID-specific policies.
  • Attention to Detail and Risk Management: I’m detail-oriented and experienced in drafting justifications and approvals, which supports effective risk management and decision-making in contractual matters.
  • Post-Award Contract Management: I’ve overseen contract implementation, processed modifications, managed disputes, and led close-out procedures.
  • Communication and Mediation: I regularly facilitated communication between technical teams, finance staff, and partner organizations to resolve contract-related concerns. I’m comfortable explaining contract requirements clearly and mediating discussions to align internal and external stakeholders.

Operations Manager (Payments) / Supervisory Voucher Examiner

USAID South Africa
03.2021 - 08.2022
  • Accounts Payable Leadership: As a Operations Manager for the the Accounts Payable team at USAID, I led the payments team, ensuring accurate and timely processing of vendor invoices, payroll, travel claims, and other disbursements. I managed workflows, supervised a team of voucher examiners, and implemented internal controls to maintain accuracy and compliance—experience that closely aligns with an Accounts Payable Manager role in the private sector.
  • Accounts Receivable and Cash Management: In addition to managing payables, I was responsible for receivables such as Bills for Collection and monitoring outstanding advances.
  • Team Management and Training: I have extensive experience leading teams, including hiring, training, mentoring, and conducting performance evaluations.
  • Process Improvement and Strategic Planning: I played a key role in improving operational efficiency by developing standard operating procedures, monitoring team performance, and refining internal processes.
  • Stakeholder Collaboration: I communicated with internal stakeholders and external vendors, ensuring transparency and customer service excellence.


Accounts Payable Lead/Supervisory Voucher Examiner

USAID South Africa
02.2014 - 03.2021
  • Led payment operations for multi-funded contracts, operating expenses, and vendor/grantee invoices, ensuring accurate and timely processing of payments for goods and services.
  • Supervised and trained a team of 12 accounts payable staff, including voucher examiners and document control clerks, providing technical guidance and performance oversight.
  • Performed financial analysis, reconciliations, and complex calculations to support effective financial management and reporting.
  • Communicated professionally with vendors, contractors, and grant partners, both in writing and verbally, to resolve payment-related inquiries and ensure compliance.
  • Managed VAT compliance, including processing payments to tax authorities and handling reimbursement procedures.

Voucher Examiner

USAID South Africa
03.2012 - 02.2014
  • Proper review and processing of vouchers including: Grants, Contracts and Cooperative expenses, advances and reimbursements, travel vouchers, employee allowances vouchers.
  • Queries related to the above-mentioned vouchers.
  • Operational expense vouchers.
  • Other work-related duties as assigned.

Financial Administrator

Thoriso Business Services
03.2009 - 02.2012
  • Receiving and processing orders.
  • Receive and verify invoices and requisitions for goods.
  • Prepare, verify, and process invoices and payments.
  • Prepare manual checks as and when required.
  • Record all checks.
  • Process any returns.
  • Maintain listing of accounts receivable and payable.
  • Petty cash management.

Finance and Admin Manager

Legae Medi-Clinic
10.2008 - 02.2009
  • Operating expense budget preparation and budget control.
  • Management of finance and administrative tasks and staff (including reconciliations, invoicing, payments etc).
  • Cash handling and management.
  • Asset register management.
  • Checks signatory and EFTs authorizations.
  • Supply management and maintaining good relationships.

Trainee Management Accountant

Momentum Group Limited
10.2006 - 09.2008
  • General financial accounting work.
  • Balance Sheet account reconciliations.
  • Income Statement account reconciliations and investigations.
  • Preparation of VAT and PAYE reconciliation and payment to Receiver of Revenue.
  • General ledger journals and raising premiums.
  • Responsible for expenses report on the division’s profit statement.

Education

Postgraduate Diploma - Programme Management

Cranefield College
07.2021 - 09.2023

Bachelor of Business Administration -

Swiss Management Center

Certificate - Executive Program in Social Impact Strategy

University of Pennsylvania

Project Management - Principles and Practices

University of Stellenbosch Business School

Certificate - Business Computing

University of South Africa

Bachelor of Accounting Science (NQF 6 Complete) -

University of South Africa
01.1996 - 01.1999

Grade 12 Certificate - undefined

Glen Cowie Secondary School
Glen Cowie, Limpopo

Skills

Procurement processes Contract administration Negotiation techniques Payment process and supervision Budget Preparation and Control

Accomplishments

  • Mission Honor Award, 06/01/23, USAID Southern Africa
  • Mission Honor Award, 06/01/16, USAID Southern Africa
  • Competent Communicator, 05/01/19, Toastmasters International
  • Mission Honor Award, 12/01/13, USAID Southern Africa
  • 10 years’ Service Award, 12/01/22, USAID Southern Africa

Certification

Federal Acquisition Certification in Contracting (FAC-C) Program

Timeline

Procurement and Contracts Specialist

USAID South Africa
08.2022 - Current

Postgraduate Diploma - Programme Management

Cranefield College
07.2021 - 09.2023

Operations Manager (Payments) / Supervisory Voucher Examiner

USAID South Africa
03.2021 - 08.2022

Accounts Payable Lead/Supervisory Voucher Examiner

USAID South Africa
02.2014 - 03.2021

Voucher Examiner

USAID South Africa
03.2012 - 02.2014

Financial Administrator

Thoriso Business Services
03.2009 - 02.2012

Finance and Admin Manager

Legae Medi-Clinic
10.2008 - 02.2009

Trainee Management Accountant

Momentum Group Limited
10.2006 - 09.2008

Bachelor of Accounting Science (NQF 6 Complete) -

University of South Africa
01.1996 - 01.1999

Grade 12 Certificate - undefined

Glen Cowie Secondary School

Bachelor of Business Administration -

Swiss Management Center

Certificate - Executive Program in Social Impact Strategy

University of Pennsylvania

Project Management - Principles and Practices

University of Stellenbosch Business School

Certificate - Business Computing

University of South Africa

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Rachel ModiseProcurement / Contracting Specialist