Rachel Nyhart
Croton,OH
Summary
At IronGate Equestrian Center, I excelled as a Wedding and Event Planner, leveraging my event management and client relationship development skills to deliver seamless weddings and events. I adeptly negotiated with vendors, ensuring quality and service without compromise, and utilized social media to enhance event visibility. My adaptability ensured successful execution and continuous improvement, fostering trust and securing repeat business. Attention to detail, proper communication consistently and providing the upmost services to my clients for their best day ever!
Overview
7
7
years of professional experience
Work History
Wedding and Event Planner
IronGate Equestrian Center
04.2018 - 01.2025
- Coordinated schedules and timelines for events.
- Conferred with event staff at event site to coordinate details.
- Coordinated with participating vendors during event planning.
- Utilized project management skills to keep events on track while meeting deadlines and staying within budget parameters.
- Managed logistics for successful events, including venue selection, contract negotiation, and coordinating with vendors.
- Adapted quickly to unforeseen circumstances or changes in the event landscape, implementing contingency plans as needed.
- Managed event logistics and operations.
- Performed event coordination for larger parties and gatherings.
- Negotiated contracts with vendors and suppliers, securing cost-effective solutions without compromising quality or service levels.
- Performed face-to-face meetings to finalize contract for services and event details.
- Developed tailored event plans to meet client objectives, ensuring seamless execution and positive guest experiences.
- Leveraged social media platforms to create buzz around events, driving awareness and interest among target audiences.
- Developed strong relationships with clients, fostering trust and rapport for ongoing business opportunities.
- Managed budgets effectively, monitoring expenses closely to ensure events were delivered within financial constraints.
- Corresponded with clients to answer questions and resolve issues.
- Streamlined event registration processes, enhancing attendee experience and improving overall efficiency.
- Implemented post-event evaluations to identify areas of improvement and drive continuous enhancement of future initiatives.
- Optimized event layouts and floor plans to maximize attendee flow and overall experience, minimizing congestion in high-traffic areas.
- Collaborated with cross-functional teams to ensure cohesive event messaging and branding alignment.
- Brainstormed and implemented creative event concepts and themes.
- Developed creative themes for events and created related activities to engage attendees.
- Analyzed event costs to identify areas of improvement and cost savings.
- Utilized social media to promote events and increase attendance.
- Coordinated transportation and parking arrangements for guests and vendors.
- Implemented protocols and procedures to effectively manage planning process.
- Coordinated travel and accommodations for event attendees.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Monitored and controlled event expenditures to meet budgets.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Created detailed timelines and budgets for events to meet all deadlines.
- Developed and distributed event surveys to gather feedback and assess event success.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Trained and supervised event staff to complete tasks on time.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
Education
High School Diploma -
Mount Vernon High School
Mount Vernon, OH05-2017
Skills
- Planning and organization
- Event planning
- Social media management
- Event marketing
- Administration
- Event execution
- Venue selection
- Client relationship development
- Strategic planning
- Social media promotion
- Client relations
- On-site execution
- Vendor sourcing
- Business management
- Digital marketing
- Menu planning
- Guest management
- Vendor negotiation
- Project management
- Transportation coordination
- Budgeting and finance
- Entertainment booking
- Resource coordination
- Staffing oversight
- Expense tracking
- Multicultural events
- Event design
- Special events planning
- Time management
- Schedule management
- Client meetings
- Vendor management
- Catering coordination
- Branding
- Decision-making
- Event setup and breakdown
- Guest relations
- Pricing negotiation
- Vendor relations
- Vendor relationship management
- Contract negotiations
- Crisis management
- Team mentorship
- Event billing
- Sales expertise
- Customer service
- Attention to detail
- Multitasking and organization
- Adaptability and flexibility
- Verbal and written communication
Accomplishments
- Executed over 300 events in the last 6 years.
- Created contingency plans for all weddings, successfully saving 5 potentially disastrous events.
- Planned over 45 events per calendar year.
- Negotiated with vendors to obtain cost-effective services, saving clients average of $2,000-5,000
- Achieved average of 99% guest satisfaction ratings for all events.
- Grew venue bookings 80% by launching aggressive print and digital marketing campaign.
- Trained and mentored over 8 events planning associates.
- Built strong relationships with vendors such as florists, photographers, videographers, musicians, and officiants to take hassle out of wedding planning.
- Sold more than 50 wedding and special events in a 2024.
- Achieved a successful event day with vendors and members of the wedding party through effectively helping with coordination and time management.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Documented and resolved vendor tardiness to an event which led to making arrangements and resolving the issue for the vendor to arrive soon after.
Timeline
Wedding and Event Planner
IronGate Equestrian Center
04.2018 - 01.2025
High School Diploma -
Mount Vernon High School
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