Rachel Peterson
Potomac,MD
Summary
Experienced, detail-oriented accountant seeks a position which will allow utilization of my problem-solving skills and development analytical skills, as well as an advanced understanding of popular accounting software. Accounting professional, proficient in generally accepted accounting principles and the implementation of project-based accounting software. Critical thinker delivering innovative solutions to complex business and technical issues. Skilled collaborator with organizational leadership expertise. Strengths in accounting process management, systems implementation and IT administration. Offering 10 years of experience achieving bottom-line performance through process improvements, cost reduction strategies and implementation of strong accounting controls.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Dembo Jones
Rockville, MD
02.2024 - 03.2024
- Handling administrative requests and queries from senior managers
- Organizing and scheduling appointments with admin software
- Planning meetings and taking detailed minutes
- Greeted visitors, clients and guests in a professional manner.
- Managed conference room bookings and coordinated catering services as needed.
- Processed incoming mail on a daily basis including sorting, distributing and responding when necessary.
- Compiled data into spreadsheets for analysis or reporting purposes.
- Scanned documents using high-speed scanners for digital archiving purposes.
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Assisted in the preparation of reports, presentations and correspondence.
- Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
- Organized and maintained filing systems for documents and records.
Payroll Clerk
The John Hopkin University APL
Laurel, MD
05.2023 - 07.2023
- Collecting and verifying timesheets
- Entering employee information and payroll data into the system
- Answering employees' questions and concerns regarding payroll
- Calculating payable hours, commissions, bonuses, taxes, and deductions
- Processing new employees, promotions, and terminations
- Issuing statements detailing earnings and deductions
- Issuing and delivering paychecks to employees
- Investigating and resolving payroll discrepancies
- Maintaining and updating payroll records
- Preparing periodic payroll reports.
Accounts Payable Consultant
Penta Group
Washington, DC
05.2023 - 07.2023
- Create payment schedules, process schedules into physical checks and ACH payments
- Ensured timely payment of vendors' invoices by setting up payment runs on a weekly basis.
- Verified all payments for accuracy, proper authorization, and compliance with company policies.
- Provided support in responding to inquiries from internal and external customers regarding status of payments or other account information.
- Performed month-end closing procedures such as reconciling vendor statements, running reports.
- Processed employee expense reports according to company policy guidelines.
- Negotiate with vendors for credits and resolve past due accounts
- Produce a variety of financial reports, examples, Check for Duplicate payments, Vendor monthly totals
- Research monthly vendor statements and any aged invoice trial balances.
- Reviewed and processed invoices for accuracy and completeness.
- Researched discrepancies in accounts payable documents.
- Reconciled vendor statements, researched and resolved discrepancies.
- Maintained an accurate aging of accounts payable ledger.
Accounts Payable Associate
SSM Health
St. Louis, MO
12.2021 - 09.2022
- Assist with the preparation of invoices and check requests for payments
- Prepare invoices and check request checks for mailing
- Verifies amounts payable, terms and accounts to be charged following the established procedures in place
- Reconciles accounting general ledgers, AR statement reports and detailed recordkeeping systems
- Acts as a liaison between cashier and accounting department ensuring cash posted to AR matches the GL
- Enters invoices and check requests for payment and determines payment method
- Prepare check preview list for invoices and check requests and submits to management for approval
- Generates all accounts payable checks for invoices and check requests
- Performs detailed accounting and supports the monthly closing process
- Produces financial statements, budget-to-actual reports, and prepares narrative explanations of financial statements
- Assist with complex journal entries and other accounting activities.
Accounting Associate
New Vision Properties
Washington, DC
09.2021 - 10.2021
- Compiling and reviewing financial information
- Coded and allocated expenses within Sage 100 Contractors
- Preparing financial forms, documents, and reports
- Assisting with the preparation of budgets and financial statements
- Maintaining records and filing systems
- Answering telephones and handling routing correspondence with clients
- Reviewed and verified the accuracy of journal entries and accounting classifications assigned to various records.
- Coded invoices and other records to maintain organized and accurate records.
A/R, A/P, PR Clerk
Wagner Roofing
Hyattsville, MD
01.2021 - 05.2021
- Post customer payments by recording cash, checks, and credit card transactions
- Posts revenues by verifying and entering transactions from lock box and local deposits
- Updates receivable by totaling unpaid invoices
- Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers
- Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages
- Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment, and worker’s compensation
- Resolving payroll discrepancies and answering any employee payroll queries
- Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
- Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
- Processing due invoices for payments
- Comparing purchase orders, prices, terms of payment and other charges
- Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.
Accounts Receivable Clerk
Blue Boy Printing
Washington DC
09.2020 - 10.2020
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data
- Prepare bills, invoices, and bank deposits
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Verify discrepancies and resolve clients’ billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Generate financial statements and reports detailing accounts receivable status.
Data Entry Clerk
Share our Strength
Washington DC
07.2020 - 08.2020
- Prepared documents for data entry
- Verified, updated, and corrected source documents
- Entered data into designated database and forms
- Checked printouts and performed statistical checks for accuracy
- Recorded all tasks and activities
- Prepared and submitted reports
- Routed data to appropriate staff
- Researched and retrieved requested data.
Accounting Associate
New Vision Properties
Washington, DC
03.2020 - 04.2020
- Compiling and reviewing financial information
- Preparing financial forms, documents, and reports
- Assisting with the preparation of budgets and financial statements
- Maintaining records and filing systems
- Answering telephones and handling routing correspondence with clients
- Assisting with tax filings, accounts receivable, accounts payable, and payroll processing.
AP Specialist
National Pest Management Association
Fairfax, VA
02.2020 - 03.2020
- Completed payments and expenses by receiving, processing, verifying, and reconciling invoices
- Reconcile processed work by verifying entries and comparing system reports to balances
- Charged expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries
- Ensured credit is received for outstanding memos
- Issued stop-payments or purchase order amendments
- Paid employees by receiving and verifying expense reports and requests for advances, preparing checks
- Maintain accounting ledgers by verifying and posting account transactions.
Payroll Processor
DXC Technology
Tyson, VA
08.2018 - 06.2019
- Processed bi-weekly disbursement of a large multi-state payroll for 15,000 employees
- Handle discrepancies and adjustments when necessary
- Completed payroll projects as assigned by supervisor
- High volume in house and out of house payroll processing
- Updated payroll records regarding insurance deductions, benefits, etc
- Answered in-house help desk ticket inquiries
- Maintain payroll records.
Accounts Payable Specialist
Antenna Research Associates
Beltsville, MD
05.2018 - 07.2018
- Monitor credit card charges, payment discrepancies, refunds, returns and miscellaneous charges
- Maintaining a database, ensuring that records are complete and current
- Research on payments and outstanding checks, as needed
- Ensure that invoice submissions follow company requirements
- Review store invoice / purchase order packages for completeness and accuracy.
Business Operations Coordinator
CBRE
Washington, DC
04.2017 - 07.2017
- Coded and allocated expenses within PeopleSoft
- Ensured that invoice submissions follow company requirements
- Researched vendor invoices and payments
- Perform research on payments and outstanding checks, as needed
- Process transactions such as disbursements, expense vouchers, cash receipts.
- Coordinated meetings with internal teams as well as external vendors and clients regarding operational matters.
- Maintained relationships with suppliers to ensure a reliable source of materials required for operations.
Accounts Payable Specialist
Total Wine & More
Bethesda, MD
09.2016 - 11.2016
- Reviewed store invoice / purchase order packages for completeness and accuracy
- Processed invoices for payment into Lawson ap system ensuring accuracy, timeliness, and proper coding
- Ensured that invoice submissions follow company requirements
- Uploaded invoices from access and excel into Lawson ap system
- Prepared supporting documentation in batches for review by a supervisor
- Reviewed vendor statements for exceptions and omissions
- Mailed check payments.
Accounts Payable Processor
Cision
Beltsville, MD
06.2016 - 08.2016
- Maintained accounts payable files
- Routed invoices and obtained approvals
- Tracked invoices and follow-up on corresponding approvals
- Analyzed and processed payment documents into the ERP system
- Ensured invoices are reasonably coded to general ledger accounts
- Resolved past due accounts and responded to vendor inquiries
- Reviewed online travel & expense reimbursement submissions
- Assisted in monthly closing process
- Completed journal entries (i.e., invoice reclass, intercompany & various accrual entries).
Accounts Payable Customer Service
World Duty Free Group
Bethesda, MD
10.2015 - 01.2016
- Communicated daily with customers vendors, field operators, and corporate personnel to resolve accounts payable issues
- Processed invoices, credit memos, check requests and team member reimbursements
- Ensured valid approval prior to processing invoices
- Researched and resolved customer service issues in a timely manner
- Ensured detailed coding vendor numbers, g/l standard accounts, concept and business units were correct
- Reviewed, processed, and audited ap transactions, Set up new vendor request
- Prepared voids, closures, vendor maintenance, corrections to uploaded vouchers, and e-mails to field as necessary to complete items received for payment accurately
- Researched invoices for verification of payment in SAP Retail
- Paid vendors by monitoring discount opportunities; verifying federal id numbers; resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Billing & Payroll Clerk
Visiting Angels
Gaithersburg, MD
06.2015 - 09.2015
- Confirmed billable hours to assist in weekly client billing
- Received caregivers’ weekly timesheets into scheduling software (Generations)
- Assisted in preparing payroll
- Provided supervisor with weekly status report
- Compiled data for weekly status
- Assisted in client billing issues and preparing audit reports.
Accounts Payable Clerk/Payroll Clerk
HCR Manor Care
Fairfax, VA
03.2013 - 07.2014
- Perform all daily, weekly and pay period close responsibilities related to payroll processing
- Maintain strict confidentiality of all 188 employees
- Ensured timely and accurate submission payroll
- Calculated and submitted retroactive payments, holiday pay, vacation pay, and sick pay
- Maintain records of vacation time, sick time, personal time and funeral days and attendance
- Compared time sheets totals to check register to determine reasonableness of check
- Processed exception reports daily for distribution to department heads for review and corrections
- Enrolled new employees into biometric time clock when required to
- Ensured that schedules are input into Kronos system as directed by department
- Created new vendors if needed to ensure vendors were paid in a timely manner
- Mailed invoices to corporate office with proper coding to general ledger accounts and department for processing
- Approved scanned invoices in a timely manner for payment consideration
- Processed 1099s and maintains W9 file & reconcile invoices.
Account Payable Clerk
Lisner –Louise Dickson Hurt Home
Washington, DC
07.2012 - 03.2013
- Maintain a tickler system to ensure all Invoices received during the month are keyed into the ap system
- Post invoices in account payable system
- Review all statements to ensure invoices have been received and processed
- Maintain facility petty cash and administrative checkbook and disburse for appropriate expenditures
- Replenish facility petty cash and administrative account as needed
- Post withdrawals and deposits into residents banking software
- Write care cost checks for both NF and ALF Homes
- Write petty cash checks for residents account withdrawals
- Maintain appropriate documentation for resident account activity
- Answer resident questions regarding their account.
Account Payable Assistant
Forrester Construction Company
Rockville, MD
11.2011 - 02.2012
- Developed Forrester Team Member and Vendor / Subcontractor relationships and provided them Raving Fan level of customer svc
- Scanned and routed general conditions and overhead invoices into P-vault scanning software
- Exported general overhead invoices from P-vault to Timberline
- Processed check requests and Team Member reimbursement requests
- Entered MSA’s, W9 information into Timberline system
- Updated and maintained pending sub apps report, followed up with project management, as necessary
- Reviewed sub app detail (i.e., ensure bonds, lien releases, MSA and insurance limits have been received / achieved) and approved for payment in Timberline
- Processed the weekly check runs
- Filed all vendors/ subcontractor information (i.e., invoices, check copies etc.)
- Responded to team member and vendor inquiries.
Education
Strayer University
03.2024
Skills
- Administrative Tasks
- File Organization
- Accounting Skills
- Data Entry
- Calm Demeanor
- Verbal And Written Communication
- Administrative Support
- Office Procedures
- Shipping And Receiving Packages
- Mail Distribution
- Personable And Approachable
- Communication Skills
Computer Software Proficiency
- Excel
- Microsoft Word
- Kronos
- Generations
- PeopleSoft 9.1
- Citrix
- LCD
- MY Time
- Timberline
- Sage Mas 90
- SAP Retail
- Gamma
- NetSuite
- Lawson
- Sage Contractors 100
- QuickBooks Desktop
Timeline
Administrative Assistant
Dembo Jones
02.2024 - 03.2024
Payroll Clerk
The John Hopkin University APL
05.2023 - 07.2023
Accounts Payable Consultant
Penta Group
05.2023 - 07.2023
Accounts Payable Associate
SSM Health
12.2021 - 09.2022
Accounting Associate
New Vision Properties
09.2021 - 10.2021
A/R, A/P, PR Clerk
Wagner Roofing
01.2021 - 05.2021
Accounts Receivable Clerk
Blue Boy Printing
09.2020 - 10.2020
Data Entry Clerk
Share our Strength
07.2020 - 08.2020
Accounting Associate
New Vision Properties
03.2020 - 04.2020
AP Specialist
National Pest Management Association
02.2020 - 03.2020
Payroll Processor
DXC Technology
08.2018 - 06.2019
Accounts Payable Specialist
Antenna Research Associates
05.2018 - 07.2018
Business Operations Coordinator
CBRE
04.2017 - 07.2017
Accounts Payable Specialist
Total Wine & More
09.2016 - 11.2016
Accounts Payable Processor
Cision
06.2016 - 08.2016
Accounts Payable Customer Service
World Duty Free Group
10.2015 - 01.2016
Billing & Payroll Clerk
Visiting Angels
06.2015 - 09.2015
Accounts Payable Clerk/Payroll Clerk
HCR Manor Care
03.2013 - 07.2014
Account Payable Clerk
Lisner –Louise Dickson Hurt Home
07.2012 - 03.2013
Account Payable Assistant
Forrester Construction Company
11.2011 - 02.2012
Strayer University
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