Summary
Overview
How Would My Manager Describe Me?
Work History
Education
Skills
Affiliations
Timeline
Rachel Picot

Rachel Picot

Senior Level Event Planner
West Palm Beach,FL

Summary

Charlotte, NC

Detail-oriented and results-driven event specialist with 8+ years of experience in hospitality and B2B event management. Known for strong organizational skills and a proactive, solutions-oriented approach to managing high-impact events. Proven ability to lead cross-functional teams, oversee all aspects of event operations, and ensure smooth execution from planning to post-event analysis. A highly adaptable professional who thrives in fast-paced environments, consistently delivering exceptional results.

Overview

8
8
years of professional experience

How Would My Manager Describe Me?

  • Proactive, Professional, Dependable, Meticulous/Detail-Oriented

Work History

Exhibitor Services Coordinator

MHI: The Association That Makes Supply Chains Work
Charlotte, NC
09.2023 - Current
  • B2B Tradeshow Conference Planning & Coordination: Successfully managed & coordinated the Education Conference
    for 13k+ attendees comprised of 215 educational seminars across 15 on-floor theaters with 390+ speakers and 150+
    Sponsors with a NPS score of 65. (MODEX 2024 was awarded Best B2B Show by TSNN)
  • Speaker Management: Liaisons with 150+ seminar sponsors managing day-to-day engagement, communications
    related to the program, speakers, presentations/videos, and signage. Tracks all deliverables with each sponsor to ensure
    deadlines and milestones are met & adhered to.
  • Vendor & Stakeholder Management: Collaborate with cross-functional teams to align event goals with organizational
    objectives. Coordinate with all partners to ensure high-quality services, ensuring a seamless on-site event experience
    for the speakers and attendees
  • Sponsorship & Exhibition Sales: Sold $712k+ in seminar sponsorships by identifying and engaging potential sponsors, leading to increased event funding and partnership opportunities. Assist the sales team with lead nurturing and cultivation through
    research and data management.

Director of Catering & Club Events

Bird Key Yacht Club
Sarasota, FL
05.2022 - 09.2023
  • Meeting & Event Planning- Met with prospective clients, gathered needs analysis, provided facility tours and finalized contracts. Generated and supported over 200 events ranging from 8 - 275 participants per event. Manage all aspects of event planning including menu planning, staffing needs, floorplan & table arrangements, decorations, rentals, entertainment, staging, lighting, audiovisual, traffic flow, and VIP services
  • Process Development- Implemented the JONAS Event Management software to optimize the booking, planning, and post event reporting process. Created and implemented new department SOPs based on industry standards
  • Event Sales & Reporting- Direct the catering sales efforts to ensure revenue maximization with a working knowledge of food & beverage and understanding of kitchen and banquet service procedures. Create catering and banquet reports using excel.
  • Budgeting- Responsible for Events Budget and the Banquet and Club Function portion of the F&B Budget
  • Marketing & Graphic Design- Work closely with Membership & Marketing Team to create strategic marketing plans for all club functions. Design and develop event materials to include flyers, signage, agendas, table menu cards, name badges, place cards etc.
  • Leadership- Lead weekly BEO Meetings with Management Staff. Lead all pre-shift meetings with Front of House supervisors, servers, and bartenders to prepare for upcoming club functions or banquet events to ensure world-class service

Director of Administration & Events

Aberdeen Golf & Country Club
Boynton Beach, FL
01.2021 - 05.2022
  • Event Planning- Responsible for the full cycle facilitation of conferences, meetings, seminars, events, black-tie dinners, silent luncheons, and golf tournaments for associations, corporations, and organizations varying in size from 10 - 1,800 attendees.
  • Administrative-Timely and accurate completion of all administrative tasks for the GM/COO & Executive Leadership Team. Administrative Lead on all Club's confidential matters.
  • Dynamic Leadership- Direct and oversee Club's Concierge Team of 5, Lead weekly operations BEO meetings with Department Heads
  • Budgeting- Responsible for Events and Administration Budgets
  • Negotiated vendor contracts
  • Implemented JONAS Dining Reservations System allowing for efficient event sign-ups and reservation bookings

Assistant Membership & Administrative Manager

Aberdeen Golf & Country Club
Boynton Beach, FL
05.2019 - 01.2021
  • Utilized Google Calendar to manage an active office calendar, organizing 200+ yearly Club events and meetings
  • Led over 100 tours of the Club's facilities to show prospects all amenities and benefits of membership
  • Oversaw 200+ yearly events (booked weekly at 70%) while constructing banquet & catering reports on Excel
  • Fostered strong relationships with vendors, members, real estate agents, and the Club's attorneys
  • Managed membership inquiries and outreach leading to an average of 90 home sales per year
  • Maintained member files and ensured all membership records are properly preserved
  • Administrative lead on Board of Directors Elections and Committee Reorganization

Customer Service Associate

The Preppy Pineapple
Boca Raton, FL
08.2018 - 05.2019
  • Provide customers with exceptional customer service as they purchase products through the website and in the store
  • Create personalized gifts and ensure all orders are promptly made and shipped out
  • Assisted owner in answering all product inquiries in a timely and professional manner ensuring 5 star reviews are left

Events Internship

Seven Hills Global-Sports & Hospitality Agency
Delray Beach, FL
2017.08 - 2017.12
  • Contributed to the team's planning and execution of events and hospitality programs
  • Managed domestic and international travel for managing partners and client’s on-site trips
  • Optimized the registration process through effective registration websites
  • Designed and ordered custom incentive trip gifts

Education

Bachelor of Arts - Communication Studies

Florida Atlantic University, Boca Raton
2019
  • Minor: Hospitality & Tourism Management
  • Certificates include: Meetings and Events Management and Resort and Club Management (FAU College of Business)

Skills

  • Professional Skills - Project Management, Budgeting, Logistics Management, Problem Solving, Customer Service, Member/ Client Relationship Management, Attention to Detail and Precision, Calm Under Pressure.
  • Technical Skills - MapYourShow, Salesforce, Cvent, Microsoft Office, G-Suite, Canva, JONAS, Apsona, etc.

Affiliations

  • Certified Meeting Professional (CMP) - Recertification in Dec 2029
  • International Association of Exhibitions and Events (IAEE), CEM Candidate

Timeline

Exhibitor Services Coordinator - MHI: The Association That Makes Supply Chains Work
09.2023 - Current
Director of Catering & Club Events - Bird Key Yacht Club
05.2022 - 09.2023
Director of Administration & Events - Aberdeen Golf & Country Club
01.2021 - 05.2022
Assistant Membership & Administrative Manager - Aberdeen Golf & Country Club
05.2019 - 01.2021
Customer Service Associate - The Preppy Pineapple
08.2018 - 05.2019
Events Internship - Seven Hills Global-Sports & Hospitality Agency
2017.08 - 2017.12
Florida Atlantic University - Bachelor of Arts, Communication Studies

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Rachel PicotSenior Level Event Planner