Rachel Powley

• Coordinated all office special events and celebrations
• Created and edited internal company documents (company handbook, safety protocols for new office, and Standard Operating Procedures)
• Aided in creating graphic designs, digital content strategy and proofreading/editing all marketing copy to ensure smooth integration and consistent brand messaging across channels.
• Managed internal & external job postings on LinkedIn, Indeed, the company website (60-80 jobs bi-weekly).
• Maintained accuracy of ATS/CRM Database by consistently updating existing contacts, sourcing new business development contacts (over 6,000+), and editing CRM campaign messaging.

• Promoted to Operations Manager to maintain organization of all company files, confidential documents and reports, screen all general phone inquiries and internal applicants for the firm, troubleshoot basic IT problems with company equipment, update and report financial statements to the CEO each month, update and configure CRM database with over 130,000 contacts.
• Managed marketing team and summer research interns to ensure all projects were being completed effectively and efficiently, facilitated Executive Round Table meetings with external C-level clients each month, and organized all internal team meetings.

Assisted in business development and growth strategies including compiling a comprehensive business plan, registering for protection of Intellectual Property owned by the business, developing the business brand, researching potential investors and grant programs to raise capital.

• Drafted, reviewed and negotiated contracts for publishing and licensing of digital media, literary works, and additional property for developing business,
• Performed routine clerical and marketing tasks including emailing, creating newsletters, conducting client outreach, and management of executive schedules.
• Coordinated travel arrangements, monitored digital campaign budgets, compiled expense reports.
• Provided ghostwriting services for 11+ published books.

Began January 2021 as the Executive Assistant to the CEO to help manage appointments, moderate meetings and take formal meeting notes, manage long-term company projects, analyze weekly and monthly sales reports, edit and update client contracts....

• Handled confidential and sensitive information with discretion and tact.
• Managed CEO's calendars, scheduling meetings and appointments and coordinated travel arrangements.
• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements for executive team and senior management group.

Provided executive-level confidentiality and administrative support for the Vice President, Marketing, Chief Operating Officer and VP, Human Resources.

• Maintained schedules, organized meeting minutes for regular business meetings, coordinated all company travel arrangements, documented expense reports and external correspondence to business partners on behalf of the C-suite executive team.
• Assisted in marketing strategy, campaign development and creation of digital content such as digital graphics, infographics, newsletters, press releases, impact reports, promotional materials and website while maintaining company brand standards.