Rachel Rubin
Houston,TX
Summary
An enthusiastic and collaborative leader, I am an experienced independent school program director looking to utilize my skills of management, program design, and relationship building to seek new opportunities.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Director of Extended Day
The Fay School
07.2022 - Current
- Manage and lead a team of 7-10 extended day staff during school year programming and a team of 35-40 for summer camp program; responsible for hiring, scheduling, training, coaching, and evaluation
- Drove revenue growth of 51% for FAYcation Summer camp between 2022 and 2023 season
- Lead strategic planning, implementation, and management of all Extended Day programs, including the Stay at Fay Extended Day program, After School Activities program, FAYcation Summer Camp, and Play at Fay Day Camp
- Cultivate intentional and meaningful relationships with parents, advise and support emerging daily needs and provide guidance in their journey throughout the Extended Day program
- Serve as the Texas Child Care Regulation Compliance Officer, ensuring The Fay School and all its programs are consistently compliant with all Texas childcare regulation requirements, formulating and implementing written regulations, and facilitating Child Care Regulation visits
- Serve and lead as a member of the Fay School’s Advancement Team, ensuring that all Extended Day programs consistently align with The Fay School’s marketing and outreach goals
- Serve as a member of the admissions assessment team.
- Developed high-performing teams by providing mentorship, guidance, and opportunities for professional growth.
Extended Day Coordinator
The Fay School
07.2019 - 06.2022
- Managed and led a team of 7-10 extended day staff during school year programming and a team of 30 for summer camp program; responsible for hiring, scheduling, training, coaching, and evaluation
- Spearheaded a redesign of the FAYcation Summer Camp program that resulted in a 117% increase in revenue in 2021 compared to 2019 and an 80% increase in revenue in 2022 compared to 2021
- Designed and manage budgets for the Extended Day programs
- Lead as President of Houston Area Independent Schools-After School Programmers Group (HAIS-ASP) from 2019-2022
- Designed and led “Play at Fay” day camp for holidays and in-service days throughout the school year, including the creation of theme-based lesson plans, daily schedules, designing marketing materials, and developing the registration system
- Achieved successful American Camp Association (ACA) re-accreditation status involving newly updated accreditation standards for the FAYcation Summer Camp
- Performed strategic planning, implementation and management of all Extended Day programs, including the Early Day at Fay program, the Stay at Fay Extended Day program, the After School Activities program, the FAYcation Summer Camp, and the Play at Fay Day Camp
- Designed and implemented numerous new policy tools and training programs, such as the Fay Forest Handbook, FAYcation Nurse Handbook, FAYcation 2-day in-service training
- Created and implemented marketing plans to maximize participation and revenue
- Developed and managed the registration process for all programs utilizing CampBrain software.
Extended Day Assistant Coordinator
The Fay School
01.2017 - 06.2019
- Assisted in planning and managing all program content and registration processes utilizing CampBrain software
- Corresponded with all third-party vendors for the After School Activities program to coordinate activity schedules
- Coordinated day-to-day operations of the Stay at Fay program and the After School Activities program
- Oversaw the team of Extended Day counselors and assigned daily duties to counselors
- Assisted in implementing ACA Accreditation for the FAYcation program
- Assisted in the founding of the Houston Area Independent Schools-After School Programmers Group (HAIS-ASP)
- Served as the Secretary of the HAIS-ASP from 2018-2019
- Elected to serve as the President of the HAIS-ASP for the 2019-2020 school year.
Administrative Assistant
Access Chemicals & Services, LLC
10.2014 - 11.2016
- Created and updated various organizational tools for all employees to utilize; for example, created the company SharePoint website, managed various Excel spreadsheets, maintained organized filing
- Managed and filed all accounts payables/receivables using QuickBooks
- Inputted invoices into QuickBooks
- Sent out weekly sales reports to sales team
- Managed and edited Safety Data Sheets (SDS) and Certificates of Analyses (COA) for over 200 chemical compounds
- Booked freight for various chemical load sizes and managed all Bill of Ladings (BOL)
- Maintained organization of office, such as managing files
- Assisted in obtaining ISO Quality Assurance certification
- Served as an assistant to all employees, and back-up for the General Manager, learning all aspects of the General Manager’s responsibilities.
Science Instructor
Mad Science of Houston
06.2007 - 08.2008
- Led groups of campers ages 3-12 through the extensive theme and age-based camp curriculums, whereby demonstrating and assisting campers with various science experiments, supplemental worksheets, and games
- Managed the After Care program
- Facilitated lunch time, snack time, bathroom trips, and parent drop-off/pick-up.
Lead Summer Camp Counselor, Theater Camp
Jewish Community Center
06.2006 - 08.2006
- Taught theatrical skills to students ages 5-12
- Directed a full-length children’s musical
- Assisted in the teaching of choreography and staging
- Assisted in the creation of lesson plans and daily activities
- Created an encouraging, fun, and positive atmosphere
- Ensured that the camp was consistently running smoothly and according to schedule
- Led campers to and from lunch, swim, and carpool time.
Education
M.Ed. - Independent School Leadership
Vanderbilt University
Nashville, Tennessee08.2024
B.F.A. - Musical Theater
Nebraska Wesleyan University
Lincoln, Nebraska05.2013
Theatre
University of Southern California
Los Angeles, California05.2010
Skills
- Leadership
- Strategic Planning
- Communication Skills
- Analytical Skills
- Customer Service Orientation
- Cross-Functional Collaboration
- Continuous Learner
Certification
- Secretary of the Houston Area Independent Schools After School Programmers Group, 2017-2018
- American Camp Association Member, 2017- Present
- National After School Association Member, 2018-Present
- President of the Houston Area Independent Schools After School Programmers Group, 2019-2022
- Member of The Fay School Independent Schools of the Southwest (ISAS) Accreditation Steering Committee, 2021-2022
- Chair of The Fay School Student Support Committee for ISAS Accreditation, 2021-2022
- Texas Child Care Director Credential
Timeline
Director of Extended Day
The Fay School
07.2022 - Current
Extended Day Coordinator
The Fay School
07.2019 - 06.2022
Extended Day Assistant Coordinator
The Fay School
01.2017 - 06.2019
Administrative Assistant
Access Chemicals & Services, LLC
10.2014 - 11.2016
Science Instructor
Mad Science of Houston
06.2007 - 08.2008
Lead Summer Camp Counselor, Theater Camp
Jewish Community Center
06.2006 - 08.2006
M.Ed. - Independent School Leadership
Vanderbilt University
B.F.A. - Musical Theater
Nebraska Wesleyan University
Theatre
University of Southern California
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