Rachel Smith
Tucson,AZ
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Quick & Associates PC
Tucson, AZ
06.2009 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Handled client correspondence and tracked records to foster office efficiency.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Arranged rapid office equipment repair and maintenance with vendors.
Education
No Degree - Nursing
Pima Community College
Tucson, AZHigh School Diploma -
Sahuarita High School
Sahuarita, AZ05.2004
Skills
- Resource Coordination and Allocation
- Document and File Management
- Computers and Technology
- Strong Organizational Skills
- Supply Inventory Control
- Office Equipment Operation
- Confidentiality and Data Protection
- Appointment Coordination
- Ease with Computers and Technology
- Multitasking and Time Management
- Database and Client Management Systems
- Multi-Line Telephone Systems
- Memo Preparation
- Meeting Planning
- Visitor Relations
Timeline
Administrative Assistant
Quick & Associates PC
06.2009 - Current
No Degree - Nursing
Pima Community College
High School Diploma -
Sahuarita High School
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