Rachel Spavins
College Station,TX
Summary
As a Staff Assistant, my main goal is to uphold the values and mission of the College Station Police Department by delivering outstanding customer service to all internal and external interactions. I am committed to maintaining efficient processes and a productive work environment while fostering positive working relationships and upholding discretion and professionalism.
Overview
8
8
years of professional experience
Work History
Records Technician II
College Station Police Department
04.2021 - Current
- Act as first point of contact for citizens walking into the police department
- Receive, process, audit, retain, and provide a variety of confidential reports and data requiring technical knowledge of department operations and procedures
- Perform administrative support functions to assist with various requests, including processing and compiling data for administrative and public report requests and record checks, issuing subpoenas to department personnel, provide copies of reports to other agencies or divisions,
- Conduct specialized statistical research
- Perform cashier fee collection services and balance daily cash receipts and cash drawer for bank deposit
- Perform routine detailed duties in the classification and coding of data information and proper data records retention and storage
- Perform data entry and retrieval activities using specialized programs/applications from various law enforcement data systems
- Prepare, maintain, and monitor complex, specialized, sensitive police records and filing systems and scan and convert all documents to digital format.
Records Supervisor
City of Kyle- Police Department
10.2019 - 12.2020
- Act as Custodian of Records for the Department
- Appearing in court when subpoenaed
- Research and compile complex information for Open Records and any statistical data requested by Administration or City Officials
- Effectively hire and lead the department's Records Division
- Attending weekly staff meetings, providing updates of current requests and work productivity throughout the division.
- Plans, prioritizes, assigns, supervises and reviews work of staff involved in police records
- Trains department staff in the use and capabilities of various computer database systems and reporting processes
- Seals and purges various juvenile and adult records based on court order or retention schedules
- Compiles statistical data prepares and submits routine reports for State and Federal Reporting using the NIBRS reporting
- Maintains attendance records
- Effectively move the Records Division computer systems to a more mobile and updated work environment during the COVID-19 Pandemic.
Records Compliance Coordinator
City of Kyle-Police Department
10.2018 - 10.2019
- Comply with Public information Act when fulfilling Open Records Request
- Submit argument letters to Office of the Attorney General's Office
- Practice safeguards to prevent confidential information from inappropriate dissemination
- Assist public with placing requests via online and in person
- Direct public to proper City and County Offices
- Complete background checks
- Completing and take payments for pet registrations and various permits.
Temporary Property and Evidence Technician
City of Kyle-Police Department
08.2018 - 10.2018
- Receives and documents receipt of property and evidence
- Maintains the physical integrity and control of each item
- Physically stores property and evidence in the designated categories in property and evidence room
- Prepares and transports evidence for submission to outside agencies or labs for analysis
- Maintains all documentation pertaining to chain of custody and results of lab analysis.
Records Clerk
City of San Angelo-Police Department
06.2016 - 05.2018
- Comply with regulations of the Public Information Act of Texas
- Maintain a high level of productivity with data entry and customer service
- Maintain professionalism with supervisors, co-workers and the public
- Retrieve electronic and hard copy reports and records, review for accuracy
- Perform finger printing both electronically and with ink
- Assist with on the job training.
Education
Some College -
HOWARD COLLEGE
San Angelo, TX01.2014
LEHMAN HIGH SCHOOL
05.2009
Skills
Collaborative
Detail Oriented
Service Driven
Adaptable
Problem Solver
Self Motivated
Additional Information
Currently serving as Secretary of the College Station Police Officers Association
Timeline
Records Technician II
College Station Police Department
04.2021 - Current
Records Supervisor
City of Kyle- Police Department
10.2019 - 12.2020
Records Compliance Coordinator
City of Kyle-Police Department
10.2018 - 10.2019
Temporary Property and Evidence Technician
City of Kyle-Police Department
08.2018 - 10.2018
Records Clerk
City of San Angelo-Police Department
06.2016 - 05.2018
Some College -
HOWARD COLLEGE
LEHMAN HIGH SCHOOL
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