Rachel Swick
Summary
Administrative Professional with a concentrated focus on contracts and compliance within the Construction Industry. Valued Assistant Project Manager addresses complex obstacles with experienced insight and anticipation. Demonstrates knowledge of quality management principles through clear communication of task expectations and informed suggestions for process optimizations. Determined advocate of safe and ethical work environment for staff to comfortably accomplish project objectives according to organizational standards.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Assistant Project Manager
Frey Electric Construction Co.
06.2021 - Current
- Preparing and Tracking RFI's, Take-off's for RFP's, Maintaining as-built, Submittal and Commissioning Processes and Documentation, Attending Project Management meeting
- Supported timely project delivery by proactively identifying risks and developing mitigation plans.
- Enhanced team collaboration through regular meetings, clear communication, and shared goalsetting.
- Enabled accurate project tracking by maintaining up-to-date schedules, status reports, and budgets in project management software.
- Ensured client satisfaction through consistent communication, providing updates on progress and addressing concerns promptly.
- Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
- Monitored project progress, identified risks and took corrective action as needed.
- Reported regularly to managers on project budget, progress and technical problems.
Project Administrator
WOODSTONE EARTH CONSTRUCTION INC
05.2020 - 06.2021
- Generate and submit certified payroll for projects, Review and submit AIA payment applications, Complete and maintain all compliance records for all ongoing projects, Complete progress reports/site visits to submit reports to Prime/Owner as needed, Review proposals from Vendors, Subcontract processing and managing project documentation.
- Reduced project completion times by effectively coordinating resources, schedules, and team members.
Field Administrative Assistant
Campus Construction Management Group Inc.
07.2018 - 05.2020
- Prepares and assists in the preparation of monthly reports, Prepares and distributes all change related issues (e.g., Change Orders, Request for Information, Request for Proposal's, etc.), Maintains ID badges and documentation, as required by project, including a list of all trades and employees, proofs of identity and applicable OSHA cards, Maintain all certified payroll records for compliance and FOIA requests, Logs, processes and distributes all incoming submittals, Logs, processes and manages contractors' insurance certificates in the company's Master Files and Construction Software, Prepares all Applications for Payment, monthly
- Streamlined field operations by implementing efficient administrative processes and procedures.
- Enhanced team productivity by providing timely administrative support to field staff.
- Ensured accurate record-keeping for project progress and budget tracking, contributing to cost-effective practices.
- Organized essential documentation for permit applications, expediting approval processes and overall project timelines.
- Assisted with the preparation of comprehensive reports on project status, contributing to informed decision-making by management.
- Completed administrative processes such as time and expense reports.
- Managed filing system, entered data and completed other clerical tasks.
Administrative Assistant
Sessler Wrecking
06.2017 - 06.2018
- Prepare contract documents for distribution and signatures, Set up and maintain project files and lists, Order project specific insurance certificates, Coordinate with Project Managers on project set up in software modules, Gather and prepare contractor's pre-qualification packages, Maintain Federal and State Registrations & Certifications including timely renewals, Maintain & Coordinate Health & Safety Plans with Safety Director, Maintain insurance policy books and subcontractors/vendors insurance certificates, Coordinate information for insurance renewals and audits, Maintain vehicle and equipment files, Preparing, issuing and sending of correspondence, reports and email
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
Certificate of Completion - Specialized Certificate in Energy Production, Distribution & Safety
University At Buffalo
01.2023
Certificate of Completion - Specialization in Construction Management
Columbia University
01.2023
Skills
- Scheduling
- Document Management
- Schedule Control
- Project Estimation
- Cost Control
- Project Finance
- Project Management Software
- Construction Technology
- Contract Management
- Schedule Management
- Project Briefs
- Resource Utilization Planning
- Client Relationships
- Schedule Coordination
- Billing Management
- Project Monitoring
Certification
OSHA 10-Hour - ClickSafety, 1210008292
Timeline
Assistant Project Manager
Frey Electric Construction Co.
06.2021 - Current
Project Administrator
WOODSTONE EARTH CONSTRUCTION INC
05.2020 - 06.2021
Field Administrative Assistant
Campus Construction Management Group Inc.
07.2018 - 05.2020
Administrative Assistant
Sessler Wrecking
06.2017 - 06.2018
Certificate of Completion - Specialized Certificate in Energy Production, Distribution & Safety
University At Buffalo
Certificate of Completion - Specialization in Construction Management
Columbia University
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