Summary
Overview
Work History
Education
Skills
Timeline
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Rachel Weiss

Coventry,RI

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

7
7
years of professional experience

Work History

Finance and Administration Assistant

Middletown Public Library
10.2023 - Current
  • Facilitated employee onboarding experience by coordinating orientation sessions and completing necessary paperwork efficiently.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Reduced administrative workload for supervisors, managing calendar appointments and coordinating meeting logistics.
  • Recorded expenses and maintained accounting records.
  • Safeguarded private information through meticulous record-keeping practices, adhering to company confidentiality policies at all times.
  • Demonstrated exceptional adaptability when faced with shifting priorities or new assignments from management figures in real-time situations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Prepared weekly employee work schedules to meet operational needs.
  • Scheduled office meetings and client appointments for staff teams.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.

Bookkeeping Administrative Assistant

Stewarts Bikes Sports And Trophies
01.2023 - 06.2023
  • Managed accounts payable and receivable tasks, maintaining accurate records and reducing errors.
  • Implemented efficient filing systems for easy access to important financial documents, improving overall organization within the department.
  • Improved financial accuracy by maintaining organized and up-to-date financial records.
  • Streamlined bookkeeping processes for increased efficiency and time management.
  • Assisted with payroll processing, ensuring accurate calculation of employee wages and tax deductions based on current regulations.
  • Ensured timely invoicing and payment tracking, resulting in improved cash flow management.

Office Manager

Kintop Chiropractic and Wellness Clinic
08.2021 - 01.2023
  • Kept track of office supplies by checking inventory and ordering new supplies as needed
  • Communicated with patients and answered their questions, requests for appointments, and billing concerns
  • Ensured that patients were properly scheduled, and that resources and calendars were allocated in a timely and effective manner
  • Handled client correspondence and tracked records to foster office efficiency
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current
  • Was in charge of both the computer and physical filing systems
  • Was in charge of client and personnel appointment scheduling and itinerary coordination.

Lead Warehouse Worker

Coast Guard Exchange
08.2018 - 02.2020
  • Organized product storage in bins, on the floor, on shelves, and in designated areas based on product categories
  • Reordered stock to replenish inventory while keeping production running smoothly
  • Prepared inventory for shipment by affixing tags and labels and completing shipment documents in order to expedite delivery to the correct customers
  • Maintained accurate order and shipment forms as well as inventory documentation to ensure timely material flow
  • Tracked inventory, conducted cycle counts and audits, and resolved issues to keep accurate records
  • Received deliveries, scanned packages, and updated orders in an internal database to ensure efficient order processing and fulfillment
  • Was in charge of vendor relationships in order to support the supply chain and keep product quality high
  • Used a forklift to lift and place merchandise in designated areas.

Lead Cashier

Coast Guard Exchange
07.2017 - 08.2018
  • Restocked, arranged, and organized merchandise in the front lanes to increase product sales
  • Used a point-of-sale system to enter orders, process payments, and issue receipts
  • Educated customers about promotions to increase sales
  • Requested official identification and verified details, adhering to strict legal standards for underage sales for alcohol and nicotine purchases
  • Reconciled the cash drawer, accounting for errors and resolving discrepancies at the start and end of each shift.

Executive Assistant

TF Warren Group
05.2017 - 11.2017

Education

Associate of Business Administration - Business Administration And Management

Columbia Greene Community College
Hudson, NY
06.2014

Skills

  • Scheduling
  • Accounts payable / accounts receivable
  • Customer service
  • Excellent multi-tasking ability
  • Organizational skills
  • Bookkeeping
  • Microsoft Office Specialist Certification
  • Data Entry
  • Office Administration
  • Office Management
  • Verbal Communication
  • Quickbooks
  • Payroll and budgeting

Timeline

Finance and Administration Assistant

Middletown Public Library
10.2023 - Current

Bookkeeping Administrative Assistant

Stewarts Bikes Sports And Trophies
01.2023 - 06.2023

Office Manager

Kintop Chiropractic and Wellness Clinic
08.2021 - 01.2023

Lead Warehouse Worker

Coast Guard Exchange
08.2018 - 02.2020

Lead Cashier

Coast Guard Exchange
07.2017 - 08.2018

Executive Assistant

TF Warren Group
05.2017 - 11.2017

Associate of Business Administration - Business Administration And Management

Columbia Greene Community College

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