Rachel Chang Binns
Pasadena,CA
Summary
Driven and resourceful administrative professional with 10+ years of experience supporting high-achieving executives. Track record supporting professional needs with pro-active, well-organized precision. Applies a detail-oriented work ethic to a big picture perspective, anticipating work-flow challenges and planning accordingly. Successfully manages high-volume workloads in rapidly changing environments by prioritizing and delegating activities and leveraging technology to create efficiencies.
Overview
12
12
years of professional experience
Work History
Sustainability Consultant
Ann Rosenberg Thought Leadership
06.2022 - Current
- Conducted research into different sustainability plans to identify useful solutions and develop deployment plans.
- Developed sustainability project goals, objectives or strategies in collaboration with other professionals.
- Collected data, evaluated trends and authored in-depth reports detailing findings and proposing recommendations for each issue.
- Coached colleagues and clients on foundational principles and practices of UN SDG Ambition framework to enhance engagement and program success.
- Project managed event programming and coordination of on-site logistics for activations and initiatives at UNGA77, COP27, WEF Davos 2023, UNGA78, and COP28.
IT Support Specialist
The AFARA Collective
04.2022 - 06.2022
- Provided live IT and event support to "Origins to Action" course participants , facilitators, and Afara Leadership.
- Assisted customers in identifying issues and explained solutions to restore service and functionality.
- Assisted with updating technical support best practices for use by team.
Executive Assistant and Division Coordinator
First 5 LA
09.2017 - 11.2020
- Managed executive and division calendars, processed expense reports for Policy and Strategy Division and its four departments, organized and facilitated staff trainings, planned travel itineraries and site visits for Vice President of Policy and Strategy, Executive Director, and elected and appointed officials.
- Drafted Board Agendas for Board Relations Manager review; followed up with staff on Board assignments; collaborated with Executive Assistant to Executive Director and Board Relations Manager in event set up, logistics, and other Board-related administrative functions with high levels of independence and accountability.
- Organized and coordinated Funding Review Committee meetings; drafted necessary meeting agendas, materials, and minutes.
- Implemented events tracking platform to leverage organization-sponsored and grantee events for brand engagement and strategic partnerships, fast-tracking sponsorship decisions to increase turnaround by 25%.
- Created efficiencies to optimize workstreams, track division and departmental budgets, and monitor lobbying expenses; became recognized as most accurate and punctual division for financial deliverables.
- Handled confidential and sensitive information with discretion and tact.
- Active member of Funding Review Committee and DEI Workgroup.
Executive Assistant to CEO and Head of Production
Alpha Animation
06.2015 - 06.2017
- Effectively streamlined workflows around deliverables and deadlines to achieve four promotions over three quarters, fulfilling key roles for company to maintain operations until funding was released for positions to be filled.
- Managed complex calendar scheduling with focus on proper allocation of executive availability, including International Board of Directors.
- Generated financial reports for CFO, including market trends, cost projections, and IP inventories.
- Appointed as final decision maker for all vendors and contractors; coordinated responses and ensured appropriate documentation was always maintained.
- Drafted coverages, treatments, and script/story notes for CEO, Head of Production, Head of Story, and Development Team.
- Facilitated DEI and language workshops with staff in China, Australia, France, and USA to develop cross-cultural understanding, collaborative team-building, and organizational buy-in.
Jr. Research Strategist and Copywriter
Epic Brands, Inc.
03.2012 - 06.2015
- Researched, analyzed, and predicted market trends; conducted consumer interviews; built reference decks.
- Authored promotional web and social media copy for new business pitches.
- Authored reports for trend analyses using qual-quant secondary research.
- Tracked and managed contracts, paid invoices, processed expense reports and reimbursements, and participation statements.
Volunteer Coordinator
The AFARA Collective
06.2020 - Current
- Developing and maintained relationships with local organizations to identify opportunities for strategic partnerships and fundraising.
- Working with leadership staff and special committees to define organizational mission, vision, and values.
- Implementing project management techniques to overcome obstacles and increase team productivity.
- Recruiting and training new volunteers on volunteer program goals and objectives.
- Facilitating outreach events to promote engagement opportunities and register new members.
Volunteer Coordinator
Revolutionary Autonomous Communities
03.2016 - Current
- Distributing mutual aid resources, including food and health, hygiene, cooking, and cleaning supplies, during busy peak periods to serve community effectively.
- Maintaining dry storage areas and handling unpacking, dating, and rotating of food and non-food supplies as directed.
- Participating in grant writing and research projects related to urban planning and food justice initiatives.
Volunteer Coordinator
California State Parks Foundation
05.2015 - Current
- Supporting conservation efforts by helping to monitor and assess health of wildlife and habitats.
- Supporting reforestation efforts by planting native flora on land which was cleared by industrial use or destroyed by wildfire.
- Promoting reforestation by reintroducing grass and groundcover plants into area to prevent soil from being washed or blown away.
- Supporting efforts to strengthen native pollinator populations by replacing invasive species native flora species.
- Attending public events to provide information about forestry practices, conservation strategies and sustainability plans.
Volunteer Coordinator
Food Not Bombs & Comida No Bombas
06.2015 - 02.2020
- Served meals to unhoused residents of Downtown Los Angeles in accordance with established schedules and dietary procedures.
- Followed all food safety regulations while preparing meals for patients.
- Set up and prepared cooking supplies and workstations during opening and closing to maximize productivity.
- Preserved inventory of nutrition-related supplies and equipment.
- Educated community stakeholders on mutual aid and food justice efforts being undertaken throughout Los Angeles.
Education
Master of Arts - Human Rights Practice
University of Arizona
Tuscon, AZ (Remote)06.2024
Bachelor of Arts (Hons) - English Language and Creative Writing
Open University
Milton Keynes, UK (Remote)07.2017
Associate of Arts - Modern Languages and Linguistics
Florida Atlantic University
Boca Raton, FL05.2012
Skills
- Board, Executive, and Administrative Support
- Project Management
- Grants Management – Certified in Fundamentals of Effective Grantmaking, Southern California Grantmakers
- Program Development
- Partnership Development
- Financial Reporting
- Thought Partnership
- Creative and Resourceful Problem-Solver
- Software proficiencies: Microsoft and Google Office Suites, including Teams and Google Meets; Zoom; Slack; Notion; Monday; Miro; DocuSign; Quickbooks; FE NXT; GIFTS; Lexis Nexis; Adobe Creative Cloud; Canva; AI prompt generation
Timeline
Sustainability Consultant
Ann Rosenberg Thought Leadership
06.2022 - Current
IT Support Specialist
The AFARA Collective
04.2022 - 06.2022
Volunteer Coordinator
The AFARA Collective
06.2020 - Current
Executive Assistant and Division Coordinator
First 5 LA
09.2017 - 11.2020
Volunteer Coordinator
Revolutionary Autonomous Communities
03.2016 - Current
Volunteer Coordinator
Food Not Bombs & Comida No Bombas
06.2015 - 02.2020
Executive Assistant to CEO and Head of Production
Alpha Animation
06.2015 - 06.2017
Volunteer Coordinator
California State Parks Foundation
05.2015 - Current
Jr. Research Strategist and Copywriter
Epic Brands, Inc.
03.2012 - 06.2015
Master of Arts - Human Rights Practice
University of Arizona
Bachelor of Arts (Hons) - English Language and Creative Writing
Open University
Associate of Arts - Modern Languages and Linguistics
Florida Atlantic University
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