RACHELE PAVON
Woodside,New York
Summary
Five plus years of professional experience in the construction industry working on public and private sector projects. Dedicated and technically skilled professional with versatile administrative support skill sets, capable of handling a wide range of management support tasks. Responsibilities have included preparation and review of invoices, contract management and maintenance project records.
Overview
10
10
years of professional experience
Work History
Assistant Accountant
TDX Construction Corp.
10.2017 - Current
- Serve as liaison between SCA and CM (TDX) to coordinate financial reviews to ensure completeness and accuracy
- Prepare work authorizations to ensure funding is in place for future billing
- Monitored compliance between NYC SCA standards company and contractors
- Maintained and updated daily report logs, SAF log, and invoice log
- Review, reconcile and process contractor requisitions/invoices to ensure compliance with Labor Law rates and union benefits
- Track closeout and final payment of all NYC SCA Emergency Program projects
- Entered SAF into VAS system to obtain wrap up COI for all contractors
- Assigned contractors in LCMS to schools for proper CPR recording.
- Processed payroll by validating work hours and attendance of employees.
- Reviewed general ledger entries and assessed accuracy.
- Analyzed and verified employee expense reports for accuracy.
- Tracked funds, prepared deposits and reconciled accounts.
- Prepared and processed requisitions through Primavera for request for payment to the SCA
- Deposited checks and advised main office of invoices ok to pay
Office Administrator/Project Admin. Assistant
Penta Restoration Corp
01.2015 - 09.2016
- Supported the Vice President with proactive correspondence management, document coordination and customer relations
- Performed due diligence to ensure need for project specific permitting and obtaining necessary permits for all projects
- Obtained certificates of insurance for clients and sub-contractors
- Drafted lien waivers
- Responsible for drafting up RFl's and submittal.
- Purchased construction material requested from site supers and Project Managers
- Gathered all proper documentation to process payment for vendor invoices
- Light accounts payable and receivable
Project Coordinator/Estimator
Academy Fire Protection Woodside
01.2014 - 03.2015
- Assigned and scheduled technicians new and old work orders to clients in need of service
- Researched and supported multiple customers with the procurement of related fire safety equipment to maintain compliance
- Routed calls to the appropriate department based on client's needs
- Prepared all proper documentation to management once work order is ready to be scheduled
- Created quotes for clients for services/and or material for approval
- Reviewed all completed paperwork from vendors to ensure all services were completed
- Reviewed invoices from vendors to ensure all pricing is correct before submitting for payment.
Education
Business Administration And Management
Hunter College of The City University of New York
New York, NY06.2008
Skills
- Microsoft Office Suite
- Bluebeam
- Data Logging
- Document Control Support
- Invoicing Support
- Invoice Payment
- Sage 100 Accounting Software
- Quickbooks
Timeline
Assistant Accountant
TDX Construction Corp.
10.2017 - Current
Office Administrator/Project Admin. Assistant
Penta Restoration Corp
01.2015 - 09.2016
Project Coordinator/Estimator
Academy Fire Protection Woodside
01.2014 - 03.2015
Business Administration And Management
Hunter College of The City University of New York
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