RACHELLE SCARBOR
Kissimmee,FL
Summary
Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.
Overview
10
10
years of professional experience
Work History
Concur Expense Administrator
Planet Fitness HQ- Corporate Clubs (Sunshine Fitness LLC)
01.2018 - 01.2023
- Managing and monitoring Concur user profiles including maintaining changes, additions, deactivations, troubleshooting technical user errors, field user questions, setup, and payment inquiries
- Managing expense payables in collaboration with Payroll using Concur to reconcile over 50 American Express travel Cards against the Amex statement for all out-of-pocket charges incurred by managers monthly
- Developing and implementing procedures for Concur travel expense and purchasing credit card management and administration in compliance with company policies for employees assigned to me
- Establishing clearly defined standard operating procedures for Concur administration and streamline processes and manage communication within the business for effective control
- Applying proper account codes / Purchase Order #s using Power BI to over 200 invoices weekly using the Chart of Accounts; organizing records that are easily searchable in SharePoint
- Notarizing development and executive company documentation where applicable
- Establishing and maintaining relationships with new and existing vendors including W9 updates and ACH, CC or check medium of payments through AP
- Reconciling vendor statements and acting as the liaison for queries, complaints or payment questions via phone or email correspondence
- Ensuring business licenses, state permits and out-of-cycle payroll are paid in a timely and accurate manner while adhering to regulatory and departmental procedures
- Processing over 200 invoices with no PO weekly including utility companies for payments using the Concur Platform/Microsoft GP as a repository /audit trail
- Assisting with 1099 misc
- Preparation (200) at the end of year
- Responsible for running the Cash Requirement report for approval to start printing approx
- 125 checks weekly and balancing for supervisor approval and positive pay before mailing out all payments
- Processing /approving employee pay transactions incurred out of pocket for scheduled payroll payments biweekly
- Assisting the accounting manager with the month end closing process for AP
- Assisting in training new staff members in AP roles and functions and reviewing /approving their work before posting to GL.
Staff Accountant- Company Payables
USI Insurance
01.2016 - 01.2017
- Performs client accounting duties, including data entry, reconciliation, and preparation of various reports while maintaining accuracy and timeliness in a detail-oriented work environment
- Reconciling carrier statements to internal accounting records’ research assigned accounts for discrepancies and escalate issues as necessary’ making amendments and maintaining appropriate supporting documentation for journal entries by senior Accountant
- Researching and resolving account issues with banks, carriers, and finance contracts for clients on a timely basis
- Preparing accounts payable live check, ACH, and Wire payments using the CashPro tool
- Processing finance contracts for clients using IPFS and Premium Assignment websites
- Developing and maintaining accurate date files of accounting records to meet regulatory, and internal procedures both operational and audit requirements
- Processing voided checks with discrepancies
- Daily scanning of all payments into Image Right for future reference.
Sr. Transaction Processing Specialist
XEROX CORPORATION
01.2013 - 01.2016
- Responsible for check disposition, case management, and mail processing
- Responsible for processing defined benefit payments for participants over the phone in real-time
- Responsible for processing death benefits to beneficiaries
- Responsible for processing Health &Welfare and Pension benefits for client participants
- Assisting in training new employees in mailing operations.
Education
Train the Trainer Certification -
LOYOLA UNIVERSITY- NEW ORLEANS, USA
12.2013
Online Diploma in Human Resources Management -
ALISON.COM- USA
12.2012
Diploma - Environmental Management -
CIPRIANI LABOUR COLLEGE, TRINIDAD
12.2004
The International Advanced Diploma in Administrative Management -
INSTITUTE OF ADMINISTRATIVE MANAGEMENT, ENGLAND
12.2000
AAT 111 – National Vocational Qualification in Accounting (Industry & Commerce) Level IV -
THE ASSOCIATION OF ACCOUNTING TECHNICIANS, ENGLAND
12.1993
Skills
- Notary Public for Florida (Expiration 2026)
- Customer Service training- Documented procedures
- Microsoft Suite – MS Outlook, Word, Excel, Teams
- SAP/AFMS/ Image Right/ Sagitta for invoicing/Premium Assignment
- CashPro, Power BI for purchase order maintenance
- Ultipro , Smart Connect, SharePoint, Concur
- Laser fiche, Paymaster, and Microsoft Dynamics/ Great Plains
- AMEX Website- Admin Control
References
To be made available upon request.
Timeline
Concur Expense Administrator
Planet Fitness HQ- Corporate Clubs (Sunshine Fitness LLC)
01.2018 - 01.2023
Staff Accountant- Company Payables
USI Insurance
01.2016 - 01.2017
Sr. Transaction Processing Specialist
XEROX CORPORATION
01.2013 - 01.2016
Train the Trainer Certification -
LOYOLA UNIVERSITY- NEW ORLEANS, USA
Online Diploma in Human Resources Management -
ALISON.COM- USA
Diploma - Environmental Management -
CIPRIANI LABOUR COLLEGE, TRINIDAD
The International Advanced Diploma in Administrative Management -
INSTITUTE OF ADMINISTRATIVE MANAGEMENT, ENGLAND
AAT 111 – National Vocational Qualification in Accounting (Industry & Commerce) Level IV -
THE ASSOCIATION OF ACCOUNTING TECHNICIANS, ENGLAND
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