Rainia Holtzapfel
Englewood,New Jersey
Summary
Professional with strong background in C Level Executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
23
23
years of professional experience
Work History
Staff Accountant
OSG Billing Services
07.2022 - Current
- Production Billing using GP (Great Plains)
- Manual Billing and Credit Memos using GP
- Entering all Contracts and Rates into Contract Maintenance and GP
- Company Quotes using Media Manager and GP
- Creating Smartlist Reports
- Bill all Lockbox Accounts
- Liaison between Accounting and Sales
- Answer all Accounting Emails
- Audit Reviews (Providing Invoices, Ticket Summaries and Proof of Payment)
- Highly Efficient in Word, Excel, Power Point and Editing and Creating Forms in Acrobat Adobe
- Month End Tasks listed below, Deadline for close met every month
- NJ Month End Billing
- Monthly Minimum Billing for all clients
- Month End Special Billing for all clients
- Month End Quotes entered and billed
- Lockbox (3PT) calculation and posting
- Assisted the Accounting Director with Special Projects
- Including Database Cleanup
- Profit and Lost Spreadsheet
C-Level Executive Assistant
OSG Billing Services
05.2011 - 01.2017
- Calendar Management for C-Level Executives
- Day to Day Tasks for Executives
- Answered Calls and Emails
- Assisted in any Projects
- Maintained the Calendar for the Company
- Booked travel for Executives and the Company
- Created Travel Expense Reports
- Created Power Point, Excel, and Word Documents
- Coordinated Meetings and Conference Calls
- Managed Meeting Agenda and Minutes
- Organized Company Events and Trips
- Liaison between Executives and Company
- Created RFP's and Sales Presentations
- Maintained Epicor
- Managed Sales Amex Reports
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
Trade Show/Event Coordinator
OSG Billing Services
05.2011 - 01.2017
- Organize and plan large Trade show Parties/Events
- Research and create Trade Show Calendar
- Work with the Sales Team to delegate who will attend each show
- Create and manage Trade Show Budget each year
- Create Trade Show Itineraries
- Register employees for Trade Shows
- Book flights, hotels, and car services for the Trade Shows
- Organize and administer Pre - Trade Show and Post Trade Show Meetings
- Plan President's Club Event for the Executive and Sales Team
- Create budget for Presidents Club
- Book travel for Presidents Club
- Plan dinners and events for Presidents Club
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Coordinated schedules and timelines for events.
Executive/Personal Assistant to CEO
Partnering Solutions
01.2008 - 05.2011
- Reviewed and confirmed Artwork for clients
- Established and maintained Vendor relationships
- Scheduled and assisted in Conference Calls
- Coordinated itineraries for Meetings between CEO and Clients
- Itineraries and scheduling for travel - (Booked flights, hotels, and transportation)
- Payroll in Salesforce
- Collected appropriate material needed for each job in a timely manner
- Attended Trade Shows to source new Partners/Products
- Prepared meeting agendas and materials to ensure productive discussions during board meetings or executive sessions.
- Provided exceptional customer service when interacting with clients or vendors on behalf of the executive team.
- Served as a liaison between the executive office and human resources department to streamline employee-related matters resolution process.
Office Manager/Executive Assistant to CEO/Marketing Coordinator
Bill Parkhill Enterprises
05.2002 - 01.2008
- Contacted new clients and maintained rapport with existing client base
- Coordinated meetings between clients and project manager
- Developed and implemented marketing plans and materials (Bulletin and Newspaper Ads)
- Face-to-Face Marketing with Realtors
- Accounts Payable, Accounts Receivable, Payroll (Quickbooks Pro), Invoices, and Estimates
- Coordinated Quarterly Strategic planning sessions with CEO and contributed new ideas to result in growth of Business
- Increased overall sales volume by the developing and implementing of Marketing Materials
- Managed the Showroom
- Month-to-Month Profit and Loss Statements using Excel
- Prepared Financial Year End Statements for Accountant
- Maintained organization of office
- Placed orders with suppliers
- Day-to-Day Planning using Microsoft Office
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Education
B.S. - Business Administration With A Concentration in Business Management
Montclair State University
Upper Montclair, NJ05.2002
Skills
- Ability to work independently
- Strong communication and interpersonal skills
- Effective Time Allocation
- Meticulous attention to detail
- Efficiently Organized
- Expertise in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong problem solver
- Executive Schedule & calendar planning
- Interpersonal communication
- Travel coordination
- Meeting planning
- Proofreading
- Project planning
- Email management
- Reliable and responsible
- Information confidentiality
Timeline
Staff Accountant
OSG Billing Services
07.2022 - Current
C-Level Executive Assistant
OSG Billing Services
05.2011 - 01.2017
Trade Show/Event Coordinator
OSG Billing Services
05.2011 - 01.2017
Executive/Personal Assistant to CEO
Partnering Solutions
01.2008 - 05.2011
Office Manager/Executive Assistant to CEO/Marketing Coordinator
Bill Parkhill Enterprises
05.2002 - 01.2008
B.S. - Business Administration With A Concentration in Business Management
Montclair State University
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