Raiza Ramos- Deatherage
Casselberry,FL
Summary
Results-driven Procurement Specialist with experience in sourcing and acquiring essential materials for seamless operations. Proven track record in managing supplier relationships that drive cost savings and ensure timely delivery, aligning with multimedia project timelines. Strong problem-solving abilities and meticulous attention to detail contribute to the optimization of procurement processes, enhancing overall efficiency and effectiveness. Committed to leveraging expertise to support departmental and organizational goals.
Overview
19
19
years of professional experience
Work History
Procurement Specialist II
University of Central Florida, Office of Instructional Resources
Orlando, FL
02.2022 - Current
- Manages pricing and ordering of equipment for OIR AV projects; works with the University's Business Center to track and reconcile expenses, following proper procurement guidelines and policies.
- Performs all aspects of Procurement in the Workday system, including daily monitoring and processing requisitions to purchase orders and change orders in accordance with procurement authority, department processes, university policies and regulations.
- Reviews and approves the Office of Instructional Resources Multimedia Bid as well as any departmental supplier-customer agreements to ensure compliance with university policy and regulations.
- Serves as departmental supplier liaison; Conducts negotiations, supplier references, and meetings, as needed.
- Assists supervisor by solving routine, technical problems and any procurement issues or questions that arise.
- Assists in on-going training programs in the effective use of procurement policies, procedures, and methodologies. Cross trains in other functional areas of the department to assist as needed.
- Attends various seminars, training and conferences related to current or emerging technology.
- Follows Standard Operating Procedures within UCF IT and OIR to perform tracking and reporting functions within ServiceNow and Workday. Works to meet service level targets to ensure a high level of service delivery.
- Introduces techniques to streamline procurement processes to enhance efficiency in instructional resource equipment acquisition and documentation.
Office Manager
Office of Instructional Resources
Orlando, FL
05.2014 - 02.2022
- Supervised and instructed Office Assistant on accomplishing daily office tasks.
- Produced training schedule of office’s responsibilities for Office Assistant.
- Obtained and assembled multimedia classroom and conference room project-related costs and acted as a supplier liaison for product and service demonstrations.
- Inputted information into PeopleSoft programs (Payroll, Financials, Property). Certified payroll and ran appropriate corresponding payroll reports; including the timely submission of accurate time sheets. Assisted with hiring and exiting processes. Supported departmental and client multimedia project purchasing procedures; including requisitions, billings, and journal transfers.
- Supported OIR property, shipping and receiving; acted as backup to the Sr. Property Manager to assist with the maintenance of property/inventory lists for OIR multimedia classroom and conference room project orders. Aided with the shipping and receiving of OIR procurements and assets, working with UCF Property personnel and OIR Engineers to insure the accurate location of OIR and multimedia project property, and surplus OIR equipment.
- Coordinated the reception of OIR staff events and represents OIR at assigned UCF/IT&R functions/events.
- Advised Director and OIR administrative staff regarding UCF policies and procedures.
- Aided in the pricing and ordering of equipment for multiple departmental projects, which included a constant correspondence with the vendors the department uses frequently.
- Created requisitions in PeopleSoft Financials of equipment for multiple multimedia installation projects.
- Distributed Purchase Order information to corresponding multimedia vendors and departmental supervisors in order to proceed with the order of equipment for multiple multimedia installation projects.
- Served as a backup for the Sr. Property Manager which involves shipping and receiving equipment, ensuring property is properly labeled and placed in the correct location for OIR Engineers.
- Assisted in creating and maintaining classroom access keycard requests and distribution.
- Represented OIR on the Information Technologies and Resources Division’s Annual Social Committee.
- Served as a member of the Fire and Safety Committee, which developed fire evacuation procedures for various offices within our office building.
Office Assistant
Office of Instructional Resources
Orlando, FL
01.2013 - 01.2014
- Assisted in instructed some coworkers on the procedures of a new ticketing program implemented in the office.
- Assisted customers in person, on the phone, or electronically with any queries they may have.
- A department of the University of Central Florida which furthers the academic, research, and administrative goals of the University of Central Florida and its faculty through the design, application, and support of multimedia resources and services.
Administrative Specialist II
Frederick County Animal Control
Frederick, MD
01.2007 - 01.2012
- Educated public on county animal ordinances as well as general questions in regards to different domestic and wild animals.
- Assisted Public Information and Education Coordinator on morning Public Access TV show showcasing adoptable animals as well as animal adoption education.
- Assisted in the instruction of policies and procedures for animal shelter volunteers.
- Contacted vendors and arranged all animal licensing distribution, pick-ups, and entering animal licensing data.
- Assisted customers in person, on the phone, or electronically with any queries, including transferring them to the appropriate party when applicable.
- Recorded, composed and distributed monthly staff meeting notes as well as transcribed audio.
- Faxed, filed, copied, and scanned important departmental documents, as well as mailed electronic documents.
- Maintained informational documents and brochures at the front desk as well as the departmental bulletin board.
- Prepared, faxed, filed, copied, and scanned important departmental documents.
- Supported management and other team members in organizing departmental events throughout the year.
- A department of the Frederick County government which prevents the cruelty, abuse and neglect of animals in Frederick County by enforcing all state, county and city ordinances to the fullest extent possible.
Education
ITPP Graduate Certificate - Education
University of Central Florida
Orlando, FL06-2018
Statement of State Eligibility - Biology 6-12, General Science 5-9
Florida Board of Education
Tallahassee, FL01-2016
Coursework - Education
Frederick Community College
Frederick, MD01-2011
Bachelor of Science - Biology
Stony Brook University
Stony Brook, NY01-2006
Skills
- Proficiency in Workday
- Proficiency in MS Office
- Ability to use various AI platforms
- Creating Requisitions
- Strong Written and Verbal Communication
- Supplier Relationship Management
- Fostering Teamwork
- Adaptability/ Flexibility
- Problem Solving
- Ability to Multitask
- Critical thinking
Accomplishments
- Held an Institutional Director position with the organization known as ETC (Educational Technology Collaborative).
- Currently hold a member position in the ETC's 'IDEA' (Inclusion, Diversity, Equity, and Access) Committee
- Created an expense spreadsheet to track departmental spending/revenue; currently trying to incorporate generative AI to combine expense card transactions from multiple cardholders into expense spreadsheet.
Languages
Spanish
Native or Bilingual
Timeline
Procurement Specialist II
University of Central Florida, Office of Instructional Resources
02.2022 - Current
Office Manager
Office of Instructional Resources
05.2014 - 02.2022
Office Assistant
Office of Instructional Resources
01.2013 - 01.2014
Administrative Specialist II
Frederick County Animal Control
01.2007 - 01.2012
Statement of State Eligibility - Biology 6-12, General Science 5-9
Florida Board of Education
Coursework - Education
Frederick Community College
Bachelor of Science - Biology
Stony Brook University
ITPP Graduate Certificate - Education
University of Central Florida