Randi Winstead
Helotes,TX
Summary
Industrious and forward-thinking Senior Executive Assistant with 27 years of experience in strategic planning, operational, and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities. Skilled in calendar management, complex travel arrangements, and confidential document handling. Excel in communication, problem-solving, and time management, ensuring seamless support to executive teams.
Overview
27
27
years of professional experience
Work History
Sr. Executive Assistant
Collins Aerospace
06.2022 - Current
- Managed executive calendars, scheduling meetings and coordinating travel arrangements.
- Prepared presentations and reports for senior leadership meetings and briefings.
- Acted as liaison between executives and internal departments for project updates.
- Assisted in planning corporate events, ensuring logistical details were organized.
- Coordinated communication between stakeholders to streamline project workflows.
- Maintained confidentiality of sensitive information in all administrative tasks.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Created monthly expense reports for senior executives utilizing accounting software programs such as QuickBooks or Peachtree Accounting Software.
- Processed executive subscriptions, license renewals, continuing education requirements, and membership renewals.
- Assisted with event planning by coordinating catering services, reserving venues, ordering supplies.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Monitored budgets related to projects assigned by senior executives while also providing feedback on ways to reduce costs where possible.
- Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
Sr. Executive Assistant
Raytheon Technologies
01.2018 - 06.2022
- Provide high-level administrative support to the Deputy Chief Information Officer, two Executive Directors, as well as the entire IT staff.
- Acts as the key point of contact and representative of the executive, and facilitates the company’s practice of open-door communication with staff, operations, clients, and business partners.
- Schedules meetings and events relating to staff, operations, projects, special initiatives, and client matters, including agendas, timelines, meeting content, and general logistics, travel, and expense reporting.
- Plan and attend all meetings, prepare meeting materials, take minutes, and write reports on these discussions as needed.
- Follow through on any updates and/or changes, and meet with the Senior Executive Team to ensure actions match those of the CIO.
- Supervise the planning of assigned projects, including project management, meeting coordination, analysis, and research.
- Arrange internal and external meetings, and ensure all relevant documentation is prepared.
- Coordinate all aspects of travel arrangements, meetings, and conference calls, both domestically and internationally.
- Organize complex annual financial planning for all companies, including international branches.
- Develop and/or revise office procedures when needed.
- Maintain files, both hard copies and digital files.
Sr. Executive Assist to CFO
PepsiCo
01.2015 - 01.2018
HR Integration Project Manager
Xerox Business Services
01.2011 - 01.2015
Sr. Executive Assist to COO/CFO
Xerox Business Services
01.2008 - 01.2011
Executive Assistant
Win & Win Inc
01.1999 - 01.2008
Skills
- Analytical thinking
- Strategic planning
- Effective communication
- Attention to detail
- Organizational skills
- Problem solving
- Calendar management
- Travel coordination
- Presentation preparation
- Budget monitoring
- Stakeholder communication
- Event planning
- Expense reporting
- Compliance adherence
- Project coordination
- High-level confidentiality
- Executive support expertise
Websites
Timeline
Sr. Executive Assistant
Collins Aerospace
06.2022 - Current
Sr. Executive Assistant
Raytheon Technologies
01.2018 - 06.2022
Sr. Executive Assist to CFO
PepsiCo
01.2015 - 01.2018
HR Integration Project Manager
Xerox Business Services
01.2011 - 01.2015
Sr. Executive Assist to COO/CFO
Xerox Business Services
01.2008 - 01.2011
Executive Assistant
Win & Win Inc
01.1999 - 01.2008