Raquel Avina
Los Angeles,CA
Summary
Dynamic individual with hands-on experience and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
14
14
years of professional experience
Work History
Business Manager
Soleil Academy Charter
07.2023 - Current
- Manage the school's procurement, vendor payment, and employee reimbursements
- Oversee all fiscal matters including purchasing, inventory, payroll, and implementation of financial policies
- Manage vendor invoices, uploading to Spendbridge/box and communication with back office as related to financial matters
- Monitor the school's spending to budget utilizing tools such as PowerBI, Spendbridge and internal budget tracker
- Oversee all cash handling responsibilities, including writing receipts and preparing deposits (ex. collections for school clubs, meals, uniforms, fundraisers, events, etc.)
- Prepare payroll and time reporting for all school employees
- Support as HR point of contact for staff
- Support with employment agreements
- Support with new staff onboarding and orientation
- Managing Medicare Enrollment
- Managing Reimbursement Claims
- Ensuring Compliance with Program
School Operations Manager
Soleil Academy Charter
02.2020 - 06.2023
- Functioned as a key leader at the school-site and set the strategic vision and implementation in furtherance of operational excellence by establishing a school culture, adapting current best practices, and implementing operational systems
- General front office welcoming/reception duties, including answering phones, door, and mail correspondence by communicating in a positive and respectful way with staff, parents, and other stakeholders
- Ordered, managed, and maintained an inventory of school supplies
- Regularly inspected facilities and coordinate necessary repairs and general upkeep
- Ensured all invoices are paid, talk to vendors, prepare purchase orders, and make purchases
- Coordinated special events
- Oversaw systems to file all important school documents
- Contacted parents and emergency assistance agencies in the case of serious illness or injury by following policies and procedures for health, safety, and nutrition
- Along with School Director, created and implemented efficient systems for arrival and dismissal; and created/oversaw safety evacuation procedures and lead regular drills;
- Supervise team of Office Coordinators
- Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the Leadership meetings
- Approve timesheets for all staff via ADP
- Complete other responsibilities as assigned
School Operations Manager
Equitas Academy Charter School
06.2016 - 02.2020
- Functioned as a key leader at the school-site by establishing a school culture, adapting current best practices, and implementing operational systems
- General front office welcoming/reception duties, including answering phones, door, and mail correspondence, school mailings and recruiting and enrolling students
- Communicated in a positive and respectful way with staff, parents, and other stakeholders;
- Collected and entered data into administrative databases; intake and direct students coming to office for medical, behavioral, and other reasons
- Ordered, managed, and maintained an inventory of school supplies by preparing purchase orders and making the purchases and managing the school's budget and reviewing expenses
- Regularly inspected facilities and coordinate necessary repairs and general upkeep
- Coordinated special events
- Oversaw systems to file all important school documents
- Contacted parents and emergency assistance agencies in the case of serious illness or injury by following policies and procedures for health, safety, and nutrition
- Along with School Director, created and implemented efficient systems for arrival and dismissal; and create/oversee safety evacuation procedures and lead regular drills
- Supervised team of Office Coordinators, Nutrition Coordinators, Safety Coordinators and Housekeeping Staff
- Managed school lunch program-ensuring we collect 95% of outstanding payments
Office Coordinator
Equitas Academy Charter School
04.2011 - 06.2016
- General reception, including answering phones, opening mail and greeting visitors.
- Ensuring confidentiality regarding school and student records by collecting and entering data into administrative databases Intake and direct students coming to office for medical, behavioral, and other reasons, maintaining student information files and other filing systems
- Assisted School Operations Manager with managing and maintaining inventory of school supplies, coordinate school mailings
- Support recruitment and enrollment efforts for students
- Maintained open lines of communication with staff, parents, and other stakeholders by translating in meetings, coordinating special events by following procedures for health, safety and nutrition
Education
Bachelor of Arts - Sociology
California State University, Dominguez Hills
Carson, CA06-2024
Skills
- Customer Service
- Business Development
- Contract Management
- Logistics Management
- Teamwork
- Adaptability
Languages
Spanish
Native or Bilingual
Timeline
Business Manager
Soleil Academy Charter
07.2023 - Current
School Operations Manager
Soleil Academy Charter
02.2020 - 06.2023
School Operations Manager
Equitas Academy Charter School
06.2016 - 02.2020
Office Coordinator
Equitas Academy Charter School
04.2011 - 06.2016
Bachelor of Arts - Sociology
California State University, Dominguez Hills
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