Rayel Kalawe

• Managed daily office operations, ensuring smooth workflow and efficient task completion.
• Supported staff by organizing schedules, coordinating meetings, and maintaining calendars.
• Assisted in inventory management, tracking supplies and facilitating timely reorders
• Developed filing systems to enhance document retrieval and streamline information access.
• Oversaw administrative tasks such as correspondence, record-keeping, and data entry to maintain accuracy.
• Led initiatives for office organization, creating a more conducive work environment for staff collaboration.
• Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
• Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
• Expedited document processing with accurate data entry and timely filing.
• Strengthened office organization by implementing new filing systems and digital record-keeping practices.
• Supported executive staff with well-prepared reports, presentations, and meeting materials.
• Improved office supply inventory management, reducing unnecessary expenditures by regularly auditing and ordering supplies.
• Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
• Purchased and maintained office supplies.
• Informed and supported business leaders through consistent communication and administrative support duties.
• Processed incoming and outgoing mail and packages according to established procedures.
• Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
• Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
• Reviewed files, records and other documents to obtain information to respond to requests.
• Input data into spreadsheets and databases.

• Streamlined payroll processes by implementing new tracking systems for improved efficiency.
• Led initiatives to automate reporting functions, reducing manual workload significantly.
• Verified timekeeping records and handled any discrepancies with employees.
• Assisted new hires with completing required forms for accurate setup in the payroll system from their first day onward.
• Processed new hire paperwork and documents.
• Ensured timely payment of employee wages by consistently meeting deadlines for payroll processing.
• Updated employee files with new details such as changes in address or salary levels.
• Trained new servers on menu items, service standards, and operational procedures.
• Assisted in maintaining cleanliness and organization of dining area and service stations.
• Developed strong relationships with regular patrons to foster loyalty and enhance experience.
• Cultivated warm relationships with regular customers.
• Maintained a clean and welcoming dining environment for guest comfort and enjoyment.
• Managed food preparation tasks during high-volume service periods, ensuring all orders were executed in a timely manner without sacrificing quality or presentation standards.
• Trained kitchen staff to perform various preparation tasks under pressure.
• Planned and directed high-volume food preparation in fast-paced environment.
• Managed inventory levels effectively, resulting in reduced food waste and cost savings for the establishment.
• Contributed to successful catering events by coordinating meal preparation and execution, exceeding client expectations on each occasion.
• Introduced new culinary techniques to the team, elevating the overall skill level and leading to more diverse menu offerings for guests.
• Prepared ingredients by chopping, slicing, and dicing vegetables for daily menu items.
• Maintained cleanliness of kitchen equipment and workstations to ensure food safety standards.
• Washed, peeled, and cut fruits and vegetables in advance to save time on food preparation.
• Set up and prepared cooking supplies and workstations during opening and closing to maximize productivity.
• Enhanced kitchen efficiency by preparing ingredients and assembling dishes according to recipes.
• Preserved freshness of food by storing food in designated containers and storage areas within freezer or refrigerator.
• Handled high-volume prep work efficiently, ensuring all ingredients were prepared accurately and promptly.
• Maintained clean, hygienic kitchen workspace by sweeping, mopping, and taking out trash.
• Ensured timely completion of prep tasks, enabling smooth service during peak hours.
• Managed multiple tasks simultaneously while maintaining attention to detail under pressure during busy shifts.
• Improved efficiency in kitchen, organizing workflow to ensure timely preparation and delivery of dishes.

• Coordinated executive schedules (4) and managed complex calendars to optimize time management.
• Streamlined communication between departments to enhance collaboration and information flow.
• Developed and maintained filing systems, ensuring efficient document retrieval and organization.
• Assisted in preparing reports and presentations for senior leadership meetings, ensuring accuracy and clarity.
• Managed travel logistics, including itinerary planning and expense reporting, for executives efficiently.
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Organized and coordinated conferences and monthly meetings.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Assisted in the development of company policies and procedures, contributing to a more organized work environment.
• Improved office efficiency by implementing new filing systems and document management processes.
• Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
• Collaborated on special projects to improve overall business operations within the organization efficiently.
• Facilitated training and onboarding for incoming office staff.
• Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.

Oversee daily operations office management,

supervising clerical staff and coordinating workflow.

• Ensure compliance with personnel policies, tracking

sick leave, vacation, and union-related leave.

• Supervise timekeeping and payroll processing for

employees, ensuring accuracy and compliance.

• Manage logistics, travel arrangements, and per diem

for outport assignments.

• Support executive leadership in managing school

operations, scheduling, and personnel records.

• Serve as a liaison between administration, vendors,

and staff to ensure smooth communication.

Office Supervision

• Supervise office support staff (7), including

performance evaluation, hiring recommendations,

disciplinary actions, onboarding, training, and

orientation for new hires or transfers.

• Coordinate daily activities of office clerical staff by

setting priorities, offering coaching and guidance, and

aligning work activities with school leadership to meet

deadlines and optimize efficiency.

• Utilize policies, procedures, and business plans to guide

decision-making and problem-solving with discretion

and independent judgment.

School Leadership

• Assist school leaders with daily campus operations

across elementary, middle, and high school levels.

Address school concerns and support staff in identifying

and resolving operational issues.

• Aid in identifying key personnel and forming task forces to

tackle significant school issues. Collaborate with staff to plan

and implement problem-solving strategies.

• Schedule and organize meetings, compile and process

meeting data, and create necessary documents and reports

for analyzing and evaluating school concerns.3

Administrative Services

• Coordinated scheduling and appointments for senior management, optimizing time management.
• Maintained filing systems, improving document retrieval efficiency and organization.
• Developed office procedures enhancing workflow efficiency and staff productivity.
• Implemented digital tools for communication, streamlining information sharing among departments.
• Supervised administrative staff, fostering a collaborative team environment and mentoring junior members.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Contributed to a positive work environment by fostering strong working relationships among colleagues.
• Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
• Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
• Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.

• Provide various administrative support functions, including

maintaining payroll records, processing staff development

activities, and managing teacher evaluations and travel

arrangements.

• Compose and secure confidential documents, reports, and

correspondence.

• Assist in planning, preparing, and updating the school’s

webpage and annual or weekly calendars.

• Strong written and verbal communication skills.

• Proven ability to manage and prioritize multiple assignments.

• Capability to accomplish tasks amidst constant interruptions.

• High degree of confidentiality.

• Excellent organizational skills.

Atmosphere

• Provide confidential administrative support to the High
• School Principal and leadership team, including 4 Assistant
• Principals.
• • Manage and reconcile budgets, including requisitions in
• PeopleSoft and P-card transactions.
• • Oversee faculty and staff attendance (approximately 300

• Manage calendars for the Principal and Assistant Principals,

• • Serve as liaison between the high school and various

Enterpriserise offices (CEO, PoEnterpriseli>Designersners and support event plaDesignersconjunction with the

• • Maintain high school website in collaboration with web
• Dean of Student Activities.
• • Develop and conduct trainings for administrative staff,of tools like Teams, Google, aOf SharePoint.
• • Assist with travel coordination, manage confidential records,and compile data to support decisionAndking during school
• • Handle faciliReorganization., P-card reconciliations, and
• PartVehicle in compliance trainings (Fiscal, Field Trip,
• Fundraising, Infinite Campus) to ensure regulatory adherence.
• Operations SuForrt
• • Coordinated and facilitated construction meetings,Ensuring>ensuring clear communication among stakeholders.
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• • Oversaw security protocols aStreamlinence measuFor
• for site operations.
• • Monitored and maintained vehicle operations, iForuScheduling,i>scAspectsg, maintenance, and allocation.
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• • Organized professional development events, overseeing all
• aspects of logistics. process,
• Option to Return
• streamlining for accuracy and consistency
• • Served as the pAtmosphereison betwStreamliningS.D, High
• , and Operations, ensuring seamless communication and
• coordination during renovation and constructiAtmospheres.
• Played a key role in developiCoordinations to foster an
• atmosphere that prioritizes student needs and engagement.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
• Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Established administrative work procedures to track staff's daily tasks.
• Surpassed team goals by partnering with colleagues to implement best practices and protocols.
• Liaised between clients and vendors and maintained effective lines of communication.
• Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
• Transcribed and organized information to assist in preparing speeches and presentations.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.

• Coordinated administrative functions to streamline office operations and improve workflow efficiency.
• Managed scheduling and logistics for meetings, ensuring timely communication across departments.
• Developed and maintained filing systems to enhance document retrieval processes and data organization.
• Assisted in budgeting processes, tracking expenses to ensure adherence to financial guidelines.

Provided administrative support to the Athletics

Department and three Athletic Directors, handling

budgets, processing requisitions in PeopleSoft, and

reconciling P-Cards for 10 coaches.5

• Coordinated logistics for athletic events,

Coordinated logistics for athletic events, including food

service, facilities use, transportation, and

accommodations.

• Managed the master calendar for classrooms and

conference rooms, and organized meetings and multiple

events for various departments.

• Liaised between the Athletics Department and the

Interscholastic League of Honolulu (ILH), submitting

eligibility, supplemental, and participation lists, and

communicating Academic and Conduct Probation

statuses to staff and coaches.

• Oversaw online sign-ups via KS Connect and

communicated early releases and dismissals to unit

offices for middle and high school athletes.

• Supervised 15-20 workers for athletic events, managing

their schedules and payroll through ILH.

• Maintained the Athletics website, updating team rosters,

statistics, and managing student athletic forms and

physical expiration dates.

• Assisted Athletic Directors with various tasks, including

monthly variance reports, budget spreadsheets, and

equipment and uniform inventory.

• Processed FURs for banquets, meetings, and room

usage.

• Coordinated vehicle and cart maintenance with the

Operations Department and assisted with travel

arrangements for teams.

• Attended fiscal, field trip, and fundraising trainings to

ensure compliance with institutional policies.

• Supervised event setup, grounds maintenance

coordination, and custodial scheduling for athletic

facilities.

• Maintained custodial inventory and ensured

compliance with safety protocols for cleaning and

maintenance.

• Provides customer & cashier service at various markets, fundraisers, private parties, community events, etc.; serves as scheduler for events, answers emails and phone calls; creates drink inventory including iced tea, lemonade and Polynesian drink mixes; creates menu and signage displays; restocks merchandise; completes errands; processes weekly orders; manages supply inventory to minimize shrinkage; assists with training new and temporary staff; and performs other duties as needed.
• Collaborated with management to develop training programs that improved employee skill sets and retention rates.
• Maintained a clean, safe, and organized store environment to enhance the customer experience.
• Developed strong working relationships with staff, fostering a positive work environment.

• Provides assistance to both Social Studies and Visual Arts Department; manage budgets for both departments including but not limited to processing requisitions in PeopleSoft, reconciling P-Card’s for both departments and four card holders; answer incoming calls and emails; attend staff meetings; process food service, facilities use, room use, transportation, print center and field trip requests; maintain inventory for both departments including but not limited to audiovisual equipment, furniture, office supplies, first-aid kits, etc.; work in conjunction with Operations Department, Dining Hall, Boarding Department, Audio Visual Staff, etc.; perform duties of Hui Hawaii Club Advisor and School Service Advisor; coordinate KS Kapālama senior student loan planting trip (Keawewai); assist with planning cultural activities through the hosting of south pacific groups including but not limited to coordinating housing, accommodations, transportation, activities and performances; provide coverage for teaching staff as needed; manage master schedule for both departments; coordinate meetings and multiple events for departments; prepare and manage monthly variance reports for both departments; process tuition reimbursements, grade changes and staff development; and assist Department Heads with other duties as needed.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
• Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Coordinated scheduling and logistics for social studies and visual arts programs.
• Developed and maintained organizational systems for student records and materials.
• Assisted in planning and executing school events and exhibitions.
• Trained new staff on office procedures and software applications.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Facilitated collaboration within team by organizing regular meetings and tracking project progress.
• Maintained inventory of office supplies and placed orders.
• Enhanced office environment, organizing spaces for better workflow and employee comfort.
• Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
• Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
• Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
• Monitored office supplies inventory, ensuring availability of essential items without overstocking.
• Assisted coworkers and staff members with special tasks on daily basis.

• Worked with male dormitory leader to monitor students during evening hours including but not limited to executing night activities (i.e.-team building games; swimming at the pool; etc.), supervising students during breakfast and dinner and continued supervision overnight; worked in conjunction with male dormitory leader and night administrative coordinators to ensure a safe and healthy environment for students; prepared snacks and materials for students weekly projects; assisted program teaching staff with implementing and promoting program curriculum and objectives during evening hours; performed minor janitorial duties; maintained the environment of school dormitories during program; and attended staff orientation.

• Accompanied students on an 18-day tour of Europe (Italy, Austria, Switzerland, Germany, France and United Kingdom) included visits to museums, national monuments and landmarks; fellow chaperones included the Social Studies Department Head and four fellow Kamehameha Schools Kumu; assisted students throughout the trip with gathering information, pictures and interviews with local guides to supplement their individual and group projects; provided First-Aid service as needed; supervised students on daily excursions into various cities, museums, etc.; debriefed daily with fellow chaperones and completed errands and minor duties as needed.

• Worked with kumu (instructors) to implement program curriculum including lessons in hula, ‘oli and mele; provided support through substituting and conducting lessons as needed; provided supervision of keiki on fieldtrips that exposed keiki to various ahupua’a located within Ko’olaupoko; supervised and interacted with keiki in both indoor and outdoor activities and in both large and small group settings; promoted and implemented a safe and healthy learning environment; attended weekly staff meetings; completed daily errands; provided guidance and support for adult staff including keiki as well; and assisted staff and keiki with weekly Hō’ike program.

• Assists in daily classroom instruction including appropriate interactions with students, small group instruction, observations and assessment; substituted when teacher was absent; supervised student behavior independently and under teacher direction using appropriate behavior management techniques; maintained attendance and other student and budget records; assisted with ordering and maintaining classroom materials; attended daily meetings with Administration team and faculty; completed student attendance reports; attended monthly staff workshops; provided coverage and supervision at quarterly overnight student camps; provided assistance in High School Math classes including but not limited to Algebra and Geometry; supported the lesson planning and implementation of a project-based learning classroom; provided both Pre and Post Evaluations for projects to ensure students accrual of credits; and performed other duties as needed.

• Worked with kumu to implement program curriculum including lessons in hula, ‘oli and mele; provided supervision of keiki in both large and small group activities; completed daily tasks such as but not limited to basic janitorial duties, set up and distribution of snacks, monitoring of keiki during meal times and during bus arrival and departure; substituted for kumu as needed and assisted staff and keiki with culminating program presentation.
• Supported instructional activities by preparing classroom materials and resources.
• Facilitated small group learning sessions to enhance student engagement and comprehension.
• Enhanced classroom management through the implementation of positive reinforcement techniques and clear expectations for behavior.
• Supported student learning objectives through personalized and small group assistance.
• Oversaw students in classroom and common areas to monitor, enforce rules, and support lead teacher.
• Supported classroom teachers by monitoring behavior, taking attendance, and completing other administrative tasks as needed.
• Partnered with teacher to plan and implement lessons following school's curriculum, goals, and objectives.
• Kept classrooms clean, neat, and properly sanitized for student health and classroom efficiency.
• Facilitated small group instruction targeted toward specific skill gaps or areas needing improvement based on identified student needs.
• Contributed to school-wide initiatives aimed at improving overall student achievement and wellbeing.
• Assisted in extracurricular activities such as clubs or sports teams, providing additional support for students outside of the classroom setting.
• Promoted a safe and inclusive learning environment by addressing instances of bullying or discrimination promptly and effectively.
• Collated classroom materials to help teachers prepare for daily instruction and activities.
• Coordinated with other staff members to ensure seamless transitions between classes or grade levels for students requiring additional support services.
• Shared important information with students concerning upcoming assignments and tests.
• Taught courses under guidance of senior instructors.
• Developed materials for classroom teachers to support instruction, lab work or in-class activities.
• Handled class records for attendance, assignment grades and course participation scores.
• Monitored student behavior in classes, laboratories and on field trips for unsafe or rule-breaking concerns.

• Worked with kumu (instructors) to implement program curriculum including lessons in hula, ‘oli and mele; provided support through substituting and conducting lessons as needed; provided supervision of keiki on fieldtrips that exposed keiki to various ahupua’a located within Ko’olaupoko; supervised and interacted with keiki in both indoor and outdoor activities and in both large and small group settings; promoted and implemented a safe and healthy learning environment; attended weekly staff meetings; completed daily errands; provided guidance and support for adult staff including keiki as well; and assisted staff and keiki with weekly Hō’ike program.
• Coordinated program logistics, ensuring smooth execution of educational initiatives.
• Assisted with planning and coordinating day-to-day and special program activities.
• Coordinated event logistics, including venue selection, catering arrangements, and attendee registration processes.

• Member of Hakipu’u Learning Center Administration team; attended daily meetings with Administration team, Teachers and Educational Assistants and recorded meeting minutes; attended monthly meetings with School Board members and including the recording of meeting minutes; performed duties of a Registrar including maintaining and updating Student files and processing Student Report Cards; Coordinator for substitute teaching services; maintained relationships with students, parents, community agencies and vendors; attended monthly staff workshops; provided coverage and supervision at quarterly overnight student camps; Substituted as needed for faculty; acted as immediate Supervisor for Administrative Assistant and Family/Community Liaison; provided coverage as needed for Administrative Assistant which included answering and directing incoming calls, assisting students and families with daily concerns; maintained attendance records; provided Pre and Post Student Evaluations; maintains ordering and receiving of supplies for classrooms and office; utilized the following programs on a daily basis to assist with office and department duties: Microsoft Word/Excel/Publisher/Access, ADOBE, Internet, Outlook, IST, eSIS, SSES and Copy/Fax/Scan machine; remained on-call for staff assistance and fulfilled other duties as needed.
• Self-motivated, with a strong sense of personal responsibility.
• Worked effectively in fast-paced environments.
• Skilled at working independently and collaboratively in a team environment.
• Proven ability to learn quickly and adapt to new situations.
• Excellent communication skills, both verbal and written.
• Worked well in a team setting, providing support and guidance.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Managed time efficiently in order to complete all tasks within deadlines.
• Organized and detail-oriented with a strong work ethic.
• Paid attention to detail while completing assignments.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Strengthened communication skills through regular interactions with others.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Demonstrated strong organizational and time management skills while managing multiple projects.
• Learned and adapted quickly to new technology and software applications.