Summary
Overview
Work History
Education
Skills
Timeline
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Rayna Santos

Las Vega,NV

Summary

Dynamic and detail-oriented Executive Assistant with over 10 years of extensive experience in administrative support and office management. Proven track record in streamlining office operations, enhancing executive productivity, and ensuring seamless communication across departments, leveraging in-depth knowledge of the facility from active involvement in its construction, bringing unique insight into the operational and structural aspects of the building.


Experienced with project management, documentation, and regulatory compliance essential for construction administration. Utilizes effective communication and organizational skills to streamline project workflows and ensure timely completion. Knowledge of construction processes and safety standards, with track record of fostering teamwork and achieving project goals.

Knowledgeable Executive Assistant with proven history of supporting high-level executives in fast-paced environments. Managed complex schedules, coordinated travel arrangements, and facilitated effective communication. Demonstrated proficiency in handling confidential information and optimizing office operations.

Overview

4
4
years of professional experience

Work History

Construction Administrator

Procon Consulting
12.2024 - Current
  • Provide high-level executive support to the Executive Officers and Managerial Staff, including managing schedules, organizing meetings, and handling correspondence.
  • Coordinate domestic and international travel arrangements, ensuring efficient itineraries and logistical support.
  • Prepare and edit reports, presentations, and other documents for executive meetings and board presentations.
  • Streamline office operations by implementing effective administrative processes and solutions, contributing to increased productivity.
  • Facilitate communication between executives, department heads, and staff, ensuring alignment and efficient workflow.
  • Oversee the planning and execution of company events, including annual conferences, off-site meetings, and team-building activities.
  • Utilize a comprehensive understanding of the facility's layout and design, gained from working on the building's construction, to optimize office space and resource allocation.
  • Identify potential risks related to construction activities and develop strategies to mitigate them.
  • Conduct risk assessments and prepare risk management plans for each project.
  • Implement risk control measures and monitor their effectiveness.
  • Ensure compliance with safety regulations and industry standards.
  • Provide training and guidance to team members on risk management practices.
  • Maintain accurate documentation of risk management activities and incidents.
  • 10428 Rose Palisade Street, Las Vega, NV 89141 E: mapu20@yahoo.com P: 808.227.3773

Construction Administrator

LGA Architecture
08.2023 - 01.2024
  • Coordinate and manage all phases of construction projects, including planning, design, procurement, construction, and closeout.
  • Develop comprehensive project plans that incorporate timelines, budgets, resources, and risk management strategies.
  • Monitor project progress and ensure adherence to schedules and budgets.
  • Collaborate with architects, engineers, contractors, and other stakeholders to ensure project goals are met.
  • Conduct regular site visits to oversee the quality of work and ensure compliance with project specifications.
  • Ensure all construction activities comply with local, state, and federal regulations.
  • Maintain accurate and up-to-date project documentation, including contracts, permits, and inspection reports.
  • Prepare and submit required reports to regulatory bodies.
  • Establish and manage documentation protocols for project records.
  • 10428 Rose Palisade Street, Las Vega, NV 89141 E: mapu20@yahoo.com P: 808.227.3773

Project Engineer – Cost Management

MSG Entertainment (The Sphere)
01.2021 - 08.2023
  • Coordinate with cross-functional teams to ensure all project components are integrated smoothly.
  • Monitor project progress and make adjustments as needed to stay on schedule.
  • Ensure compliance with industry standards, safety regulations, and company policies.
  • Prepare detailed cost estimates and budgets for projects.
  • Monitor and control project expenses to ensure they remain within budget.
  • Analyze financial data and provide reports to stakeholders on cost performance.
  • Identify cost-saving opportunities and implement strategies to reduce project costs.
  • Provide technical guidance and support to project teams.
  • Review and approve engineering designs, specifications, and documentation.
  • Conduct site visits and assessments to ensure technical requirements are met.
  • Document all project activities, decisions, and changes for future reference.
  • 10428 Rose Palisade Street, Las Vega, NV 89141 E: mapu20@yahoo.com P: 808.227.3773

Education

Bachelor of Business Science - Business Administration And Management

University of Phoenix
Phoenix, AZ
01-2027

High School Diploma -

Waipahu School For Adults
Waipahu, HI
08-1991

Skills

  • Executive support
  • Office management
  • Strong problem solver
  • Schedule & calendar planning
  • Office administration
  • Meticulous attention to detail
  • Information confidentiality
  • Customer Service-oriented
  • Calendar management
  • Professional and mature
  • Travel coordination
  • Meeting planning
  • Advanced MS office
  • Phone etiquette
  • Business correspondence
  • Presentation development

Timeline

Construction Administrator

Procon Consulting
12.2024 - Current

Construction Administrator

LGA Architecture
08.2023 - 01.2024

Project Engineer – Cost Management

MSG Entertainment (The Sphere)
01.2021 - 08.2023

Bachelor of Business Science - Business Administration And Management

University of Phoenix

High School Diploma -

Waipahu School For Adults

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Rayna Santos