Rea Magboo
Doha
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 7 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Officer
SADEK AHMED & CO. CPA
01.2019 - Current
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Distribute and store correspondence (e.g., letters, emails, and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Created, prepared, and delivered reports to various departments.
Secretary / Administrator
Al Bahja Trading & Contracting
11.2016 - 10.2018
- Read and analyze incoming memos, submissions, and report to determine their significance and plan their distribution
- Open, sort and distribute incoming correspondence including faxes and email
- File and retrieve corporate documents, records, and reports
- Greet visitors and determine whether they should be given access to specific individuals
- Prepare responses to correspondence containing routine inquiries
- Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work
- Prepare agendas and make arrangements for committee, board and other meetings
- Make travel arrangements for executive
- Conduct research, compile, transcribe and distribute minutes of meetings
- Manage and maintain executives schedule
- Prepare invoices, reports, memos, letters, and other documents using word processing, spreadsheet, and database and/or presentation software
- Interpret administrative and operating policies and procedures of employee
- Managing HR file
- Maintained employees records (attendance, EEO data, etc...) according to policy and legal requirements.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
TimeKeeper
Elegancia Hospitality Management
08.2014 - 11.2016
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Maintained 100% accuracy in transferring correct data from payroll spreadsheets into system.
- Managed payroll data entry and processing for employees to comply with predetermined company guidelines.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Checked accrued hours against listed hours for leave time.
Education
No Degree - Admin & Secretarial With Front Office Management
Icon Training Centre
Qatar10.2021
High School Diploma -
Malabrigo National High School
Philippines04.2004
Skills
- Computer and Technical Skills
- Microsoft Office
- Time Management
- Attention to Detail
- Travel Arrangements
- Records Management
- Office Management
- Document Control
- Clerical Support
- Office Administration
- Data Entry
Certification
- Admin & Secretarial with Front Office Management Training - July - October 2021
Timeline
Administrative Officer
SADEK AHMED & CO. CPA
01.2019 - Current
Secretary / Administrator
Al Bahja Trading & Contracting
11.2016 - 10.2018
TimeKeeper
Elegancia Hospitality Management
08.2014 - 11.2016
No Degree - Admin & Secretarial With Front Office Management
Icon Training Centre
High School Diploma -
Malabrigo National High School
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