Rebeca Martinez Barrett
Baldwin Park,CA
Summary
Business Management, Human Resources, and Bookkeeper Professional experienced in optimizing productivity, efficiency, and service quality across various environments. Highly dependable, ethical, and reliable support specialist and leader who blends advanced organizational, technical, and business expertise. Works effectively with cross-functional teams to ensure operational and service excellence. Analytical problem-solver with talents for team building, leading, and motivating, as well as excellent customer relations aptitude and relationship-building skills. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring, and morale-building abilities to enhance employee engagement and boost performance.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Office Manager
Affiliated Engineers, Inc.
11.2018 - Current
- Collaborate with corporate counsel and senior management to develop, modify, and implement company policies, procedures, and programs that support the business's strategic growth.
- Participate in lease negotiations alongside senior management.
- Responsible for ensuring that office financial objectives are met. This includes preparing an annual budget, planning expenditures, analyzing variances, and making necessary corrections.
- Responsible for ensuring that the organization operates within legal and regulatory guidelines.
- Responsible for enhancing workflows and ensuring efficient utilization of resources such as workspaces and supplies.
- Act as a communication hub, ensuring crucial information is conveyed to the appropriate individuals or groups.
- Develop and maintain successful relationships with vendors, suppliers, and contractors.
- Assist in the planning and execution of meetings, conferences, and larger office and companywide events.
- Partner with managers to enhance employee performance and development by delivering guidance, coaching, and support.
- Cultivate positive rapport with fellow employees to boost company morale and promote employee retention.
- Foster and encourage a supportive and collaborative work environment by establishing clear roles and responsibilities and providing opportunities for team members to develop and grow.
- Participate in the development of HR programs, such as recruitment, retention, compensation, benefits, and learning and development (L&D).
- Responsible for overseeing the different stages of the HR lifecycle, which include organizational design, establishing the company's vision and culture, attracting and recruiting new talent, facilitating the onboarding process for new hires, providing orientation, training, and professional development opportunities, promoting employee engagement, ensuring retention of talent, providing recognition for employees, and managing the process of offboarding when necessary.
- Collaborate with the companywide HR team to create a culture of engagement and excellence that inspires success across all offices.
- Improve safety procedures to promote employee well-being and safety and protect the company from potential liability.
- Manage the technology needs of the office.
Office Manager & Bookkeeper
Sympo, Inc.
03.2017 - 10.2018
- Provided high-level executive support to the President and CEO in the areas of managing their active busy calendars, completing expense reports; drafting and preparing correspondence; arranging domestic/international travel arrangements, and assembling meeting documents.
- Collaborated with corporate counsel in researching and analyzing a wide variety of corporate matters.
- Managed the administration of company benefits, the recruiting/hiring process, onboarding/training, employee relations, employee leaves, and offboarding.
- Input financial data and produced reports using QuickBooks and Quick Base.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Completed payroll for employees and maintained detailed records of procedures.
- Maintained and processed invoices, deposits, and money logs.
- Completed tax forms in compliance with legal regulations.
- Used knowledge of local laws to comply with reporting requirements.
- Managed vendor relationships and negotiated contracts to obtain the best prices.
- Reconciled and corrected issues with financial records.
- Identified accounting errors when cross-referencing documents and database information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Developed monthly, quarterly, and annual profit and loss statements and balance sheets.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Streamlined daily reporting information entry for efficient record-keeping purposes.
- Input financial data and produced reports using QuickBooks and Quick Base.
- Recorded deposits, reconciled monthly bank accounts, and tracked expenses.
- Maintained excellent financial standings by working closely with the business owners and CPA Firm.
Human Resources Generalist
Snak King Corporation
10.2016 - 03.2017
- Developed and enforced company policies and procedures relating to human resources activity.
- Updated key human resource metrics on turnover and terminations using reporting tools on the HRMS database.
- Developed and built internal and external relationships with project teams, department managers, and consultant teams to improve delivery of HR services.
- Liaised with HR and payroll to coordinate and manage employee leaves of absence.
- Conducted confidential investigations of discrimination, harassment, and workplace injuries and violence.
- Met with staff to resolve difficult situations related to performance and conflict management.
- Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
- Coached managers through employee engagement, documentation, discipline, and performance improvement plans.
- Provided job placement accommodation recommendations for employees on physician-mandated medical restrictions.
- Processed unemployment claims and wage garnishments
- Provided guidance to managers and employees on talent management, payroll, leaves and benefits.
- Verified that vendors received timely enrollment information, changes, and terminations.
- Improved quality of hiring decisions by working with hiring managers on new comprehensive employment selection processes.
- Built comprehensive employee recruiting strategies.
- Implemented and supervised orientation procedures for new hires.
- Coached and educated management throughout the organization on appropriate guidelines for maintaining a legally-compliant workplace.
- Facilitated criminal background check process for new hires.
- Executed redesign of organizational structures to enhance team and leadership effectiveness through operational analysis, needs assessments, and process mapping.
Regional Human Resources Assistant, North America
Buro Happold Consulting Engineers, Inc.
04.2014 - 04.2016
- Managed global mobility and immigration filings (Visas - B-1, F-1, H-1B, L-1A, and L-1B).
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Organized new employee orientation schedules for new hires.
- Conducted new hire orientation to verify completion of the appropriate paperwork, recording information on the human resources database.
- Analyzed and reported on employee turnover rates to assess reasons and make recommendations for improvement.
- Applied mediation and collaboration to successfully resolve employee complaints and grievances.
- Processed employee termination paperwork at the direction of supervisory staff.
- Created and completed personnel action forms for hires, terminations, title changes, and terminations.
- Developed and implemented policies and procedures to use for recruitment, employee relations, and benefits administration.
- Developed and maintained HR policies and procedures.
- Helped employees register for benefits programs using online portals.
Office Manager & Bookkeeper
WPIIDC, Inc & Sympo, Inc.
09.2004 - 04.2014
- Supported senior management and partners in the preparation of organizational documents as required to form corporations, agreements, license applications, stock certificates, minutes, amendments, and withdrawals.
- Created and managed action plans in response to audit and discovery inquiries.
- Researched and analyzed a wide variety of legal issues in areas including tax, employment/labor, zoning, etc.
- Managed and processed accounts payable and receivable and bank deposits.
- Managed office operations while scheduling appointments for department managers.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Successfully assisted senior management in the creation of a new company in 2010. Structured and implemented programs and policies in the areas of training, compensation structures, benefits packages, incentives, and employee orientation.
Education
MBA - Human Resources Management
Fitchburg State University
Fitchburg, MA05.2023
Bachelor of Science - Criminal Justice Administration
University of Phoenix
06.2007
Associate of Arts - Paralegal Studies
Platt College
Cerritos09.2001
Skills
- Adaptability & Flexibility
- Creativity
- Dependability
- Empathic
- Leadership
- Planning
- Risk Management
- Time Management
- Work Ethic
- Organizational & Planning
- Problem-Solving
- Critical Thinking
- Decision-Making
- Effective Communication
- Relationship Building
- Multitasking Skills
- Presentation Skills
- Technical Support
- Finance Skills
- Contract Negotiations
- Bookkeeping
- Payroll and Budgeting
- Strategic Planning
- Project Management
- Database Administration
- Staff Training & Development
- Employee Relations
- Knowledge of Employment Law
- Wage/Hour Tracking
- Employee Benefits Administration
- HR Policies and Procedures
- Recruitment & Retention
- QuickBooks & Quick Base
Certification
- Principles of Accounting w/ QuickBooks Pro, Hacienda La Puente Adult Education, May 2018
- Human Resource Management Certificate, Sonoma State University, May 2021
- Mediation Skills Training Certificate, California Lawyers for the Arts, May 2021
- HR Bootcamp, CalChamber, July 2021
Languages
English
Native or Bilingual
Spanish
Full Professional
Timeline
Office Manager
Affiliated Engineers, Inc.
11.2018 - Current
Office Manager & Bookkeeper
Sympo, Inc.
03.2017 - 10.2018
Human Resources Generalist
Snak King Corporation
10.2016 - 03.2017
Regional Human Resources Assistant, North America
Buro Happold Consulting Engineers, Inc.
04.2014 - 04.2016
Office Manager & Bookkeeper
WPIIDC, Inc & Sympo, Inc.
09.2004 - 04.2014
MBA - Human Resources Management
Fitchburg State University
Bachelor of Science - Criminal Justice Administration
University of Phoenix
Associate of Arts - Paralegal Studies
Platt College
Similar Profiles
GANESHKUMAR GUNASEKARANGANESHKUMAR GUNASEKARAN
Piping Engineer at Affiliated Engineers, Inc.Piping Engineer at Affiliated Engineers, Inc.
Drake ZinnDrake Zinn
Design Intern at Affiliated EngineersDesign Intern at Affiliated Engineers
Patrick GarrattPatrick Garratt
Data Science Intern at Affiliated Engineers Inc.Data Science Intern at Affiliated Engineers Inc.