Rebeca Parkhurst
Fort Lauderdale
Summary
Experienced office administrator with a strong track record of successfully completing daily duties and resolving issues. Skilled in multitasking, effectively manages personal time while ensuring a welcoming office environment. Handles various responsibilities with a friendly and respectful demeanor, from greeting visitors and managing the phone switchboard to addressing staff requests. Positive attitude contributes to creating a warm and inviting atmosphere in the office.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Accounting Administrative Assistant
General Contractor
06.2024 - Current
- Assisted senior accountants with twelve projects.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Contributed to the development of a positive work environment, fostering strong relationships with colleagues and supervisors.
- Collaborated with team members on special projects, contributing valuable insights and problem-solving skills.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Handled day-to-day accounting processes to drive financial accuracy.
- Input financial data and produce reports using CMIC.
- Prepare unconditional, conditional, and final unconditional releases for subcontractors and vendors.
- Keep track of all the NTOs.
- Safeguarded sensitive company information through strict adherence to confidentiality policies and procedures when handling financial records or transactions.
Advocacy Director’s Administrative Assistant
Seminole Tribe of Florida
01.2024 - 06.2024
- Facilitated member involvement through organizing various activities.
- Handled Director's calendar to ensure effective use of time.
- Managed all aspects of the Director's travel logistics such as flights, hotels, rental vehicles and visa procurement.
- ICWA Notices.
- Developed engaging content for newsletters, emails, and social media posts related to advocacy initiatives.
- Oversaw calendar updates and ensured efficient scheduling for leadership activities.
- Facilitated information flow via phone and email, resulting in strengthened business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring the accuracy and confidentiality of records.
- Compose letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
- Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, and placing and expediting orders for supplies.
- Ensure efficient operation of office equipment, such as printers, copiers, and fax machines.
- Onboard new employees.
- Increased efficiency in the workplace by organizing and maintaining an effective filing system for both physical and electronic documents.
- Ensured accuracy in all written communications from the director''s office through meticulous proofreading and editing practices.
- Reduced workload for the director by taking on additional responsibilities such as drafting correspondence, creating presentations, and preparing briefing materials.
- Improved communication within the department through timely distribution of meeting agendas, minutes, and reports.
Office Administrator
Plumbing Construction Company
11.2021 - 10.2023
- Executed management of routine administration operations efficiently.
- Organized and maintained filing systems, including electronic databases and records.
- Answered incoming calls in a professional manner, directed callers to the appropriate personnel or department, or took messages as needed.
- I greeted visitors warmly, handled inquiries, and provided general information about the company.
- Scheduled interviews and coordinated pre-employment testing for seamless recruitment operations.
- Compiled employee records, such as personal information, attendance, benefits, performance reviews, and terminations.
- Organized and maintained personnel records, including new hire paperwork and changes to employment status.
- Handled payroll records while ensuring accuracy in overtime, hours worked, and time-off approvals.
- Recorded and managed employee attendance details with accuracy.
- Ensured that employees received proper training on safety regulations, and other relevant information necessary for their job duties.
- Developed job postings for open positions using internal databases, as well as external career websites and job boards.
- Processed payroll for up to 30 employees weekly, using ADP software.
- Generated employee paychecks and direct deposit payments in a timely manner.
- Assisted with accounts receivable activities, such as invoicing, collections, and deposits.
- Entered data into the accounting software program, Sage 50 Accounting Software.
Customer Service Manager
FDA Agency
03.2020 - 11.2021
- Provided exceptional customer service to ensure customer satisfaction.
- Calculated and processed payroll for over 20 employees on a weekly, bi-weekly, and monthly basis.
- Verified the accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- Maintained detailed records of all wage calculations and deductions.
- Reviewed timesheets for accuracy before submitting them to the accounting department.
- Assisted in the preparation of monthly financial statements and reports.
- Reconciled bank accounts on a regular basis.
- Assisted with accounts receivable activities, such as invoicing, collections, and deposits.
- Reviewed customer accounts to ensure the accuracy of billing information and payment terms.
- Entered data into an accounting software program, such as QuickBooks.
Accounting Clerk
Beauty Supply Distributor
04.2017 - 03.2020
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Maintained accounting records utilizing in-house and client systems.
- Input high volume of monthly invoices with consistent accuracy.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed and responded to correspondence and inquiries from customers and vendors.
Education
High School Diploma -
Penn Foster Career School
Scranton, PASkills
- Notary Public
- Travel Coordination
- Report Writing
- Reception Oversight
- Calendar Management
- Scheduling
- Invoice Processing
- Data Entry
- Mail Handling
- Meeting Planning
- Office Administration
- Digital Archiving
- Proposal Writing
- Check Processing
- Filing
- Bookkeeping
- Minute Taking
- Memo Preparation
- Clerical Support
- Staff Motivation
- Multi-Line Telephone Systems
- Types 50 WPM
- Document review
- Identity confirmation
- Electronic notarization
Education and Training
other
Certification
Notary Public
Timeline
Accounting Administrative Assistant
General Contractor
06.2024 - Current
Advocacy Director’s Administrative Assistant
Seminole Tribe of Florida
01.2024 - 06.2024
Office Administrator
Plumbing Construction Company
11.2021 - 10.2023
Customer Service Manager
FDA Agency
03.2020 - 11.2021
Accounting Clerk
Beauty Supply Distributor
04.2017 - 03.2020
High School Diploma -
Penn Foster Career School
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