Rebeca Zimmermann
Salt Lake City,UT
Summary
Highly organized administrative assistant with 4+ years of experience, with a background in assisting C-suite executives and personal assistance. Proven abilities in fast-paced office support, scheduling and coordinating meetings, overseeing heavy calendars, creating team-building projects, and managing client communications. Proficient in Google Suite, Adobe Lightroom and photoshop, and all Microsoft applications. Strong communication and creative problem-solving skills.
Overview
5
5
years of professional experience
Work History
District Administrator
Insperity
Salt Lake City, Utah
04.2024 - Current
- As a Sales Process & Office Support Specialist, I trained and supported District Office personnel on sales processes, procedures, and technology to enhance efficiency and accuracy.
- I managed sales documentation and leveraged systems such as SalesForce, DocuSign, and AIMS to ensure that closing packages were complete and that bookings were accurate.
- In addition, I oversaw office operations, including managing office expenses and budgets, coordinating shipping and receiving, arranging meetings, and maintaining a professional office environment.
- I facilitated sales forecasting, pipeline reporting, and local incentive tracking, while also supporting sales leadership with reporting tools, travel arrangements, and calendar management.
- I played a key role in maintaining data quality, distributing marketing materials, and driving corporate marketing campaigns. I also assisted with on-boarding/off-boarding, organized meetings and presentations, and contributed to disaster recovery planning, all while supporting the achievement of company goals.
Administrative Assist and Social Media Management
Smart Trades
Salt Lake City, UT
07.2022 - 04.2024
- Led social media initiatives to enhance company visibility and engagement with clients and candidates
- Managed calendars, scheduled interviews/meetings, and coordinated logistics for smooth operations
- Oversaw payroll tasks, ensuring accurate financial records for external employees and resolving payroll issues
- Created SOPs to improve candidate attraction, reduce interview time, and enhance quality
- Managed client contact, and maintained B2B relationships with C-suite executives.
- Learned Spanish for effective communication with Spanish-speaking clients and daily translation services
Administrative Assistant
Cottonwood Title Insurance Agency
Salt Lake City, UT
12.2021 - 07.2022
- Managed team calendars to facilitate efficiency while scheduling all appointments and meetings
- Demonstrated strong time management skills in a fast-paced setting to meet deadlines effectively
- Acted as the primary client contact, providing exceptional customer service and support
- Managed office supplies inventory to ensure availability and cost-effectiveness
- Performed data entry and file organization for efficient information management
- Prepared documents, analyzed contracts, and handled confidential information with discretion
Alta Janitorial Services
Administrative Assistants
Salt Lake City, UT
08.2019 - 12.2021
- Efficiently managed calendars for multiple departments, showcasing effective time management skills
- Handled all administrative duties
- Served as a project assistant, ensuring efficiency and productivity in project-related tasks
- Led the cleaning team to maintain a tidy and organized workspace, promoting a conducive work environment
- Scheduled meetings and coordinated logistics to facilitate smooth communication and collaboration
- Acted as the primary point of contact for all clients within my team, providing exceptional customer service and support
Education
Associate of Science - General Studies
Salt Lake Community College
Salt Lake City, UT05-2019
Skills
- Calendar & Travel Coordination
- Expense Reporting
- Proficient in Microsoft & Google Suite
- Project & Client Management
- Market Research
- Confidential Document Control
- Executive Support
- Meeting & Event Planning
- Office Operations & Administration
- CRM & Documentation (SalesForce, AIMS, DocuSign)
Accomplishments
Heart, Head, and Culture Award - Smart Trades
In Recognition of the ability to connect with people emotionally, display intelligence in their role, and embody the company's culture.
Smart Solutions Certificate of Safety - Smart Trades
In recognition of continued dedication, contribution, and safety service to the Smart Solutions safety program.
Languages
English
Native/ Bilingual
Portuguese
Native/ Bilingual
Spanish
Full Professional
Italian
Professional
Timeline
District Administrator
Insperity
04.2024 - Current
Administrative Assist and Social Media Management
Smart Trades
07.2022 - 04.2024
Administrative Assistant
Cottonwood Title Insurance Agency
12.2021 - 07.2022
Alta Janitorial Services
Administrative Assistants
08.2019 - 12.2021
Associate of Science - General Studies
Salt Lake Community College
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