Years of professional government experience
Open To Work
Rebecca Dillard
Office Management
Myrtle Beach,SC
Summary
Experienced with team leadership, strategic planning, and operational management. Utilizes effective communication and organizational skills to drive project success. Track record of fostering productive work environments and achieving set goals.
Insightful Manager with experience directing and improving operations through effective employee motivational strategies and strong policy enforcement. Proficient in best practices, market trends and regulatory requirements of industry operations. Talented leader with analytical approach to business planning and day-to-day problem-solving.
Innovative and goal-oriented Management professional committed to Budget Planning. Dedicated team player skilled at mediation and conflict resolution.
Dedicated Government professional with a history of meeting budget goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Proficient Program Manager, delivering encouragement and feedback to help employees be successful. Energetic professional with great poise. Well-trained in Business Management.
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth. Professional contractor prepared to bring extensive project management experience to new role. Known for delivering projects on time and within budget while maintaining strong client relationships. Focused on team collaboration and adapting to changing project requirements, with expertise in construction planning and problem-solving. Knowledgeable [Desired Position] with proven track record in managing diverse projects and ensuring timely completion. Demonstrated ability to coordinate effectively with stakeholders and solve complex problems on-site. Successfully utilized project management and communication skills to deliver high-quality results.
Overview
22
22
25
25
Certifications in CPR,AED, Computer skills, Budget, Office Mgt
Work History
Administrative Asst Contractor
Jacobs Technology
06.2012 - 03.2014
- Perform general routine office assignments including answering a multi-line phone system, greeting all visitors, inputting badges at the front gate in the admin s absence, word processing, filing, posting or logging information.
- Arranged and prepared office and general correspondence maintain office and general files maintain logs and post data prepared routine reports duplicate material.
- Tracked calibration items and covered for the calibration coordinator, tracked and inventoried government property for 5 hand receipt holders.
- Certified Chemical Worker to handle chemicals toxic and non-toxic.
- Backed up the store clerk with supplies and equipment and assign equipment from calibration.
- Prepared the transfers of computers and equipment for the property book on a a DA 3161, and forwarded it to the Property Book Officer for processing in the system.
- Issued property book equipment and document barcodes to keep an accurate accounting of government equipment and computers in the TMSS program.
- Backed up the calibration stock clerk and assisted her with receiving equipment that was calibrated, or turned in for calibration.
- Maintained daily timekeeping records for up to 50 employees.
- Maintained log books of justifications for work performed.
- Coordinated and reported Monthly SOR sent in by employees of suggestions for a safer work environment.
- Weekly, Monthly CWR Reports for Logbooks.
- Conducted inventories of 5 hand receipt holders.
- Coordinated medical appointments for annual medicals as well as M40 mask requirements.
- Prepared paperwork for masks and physicals as well and reported weekly status to the Division Chief of all medicals or masks that are coming due, or have been accounted for.
- Prepared all travel for the Chem Lab and reimbursements of travel when they return.
Budget Program Analyst
Bureau of Reclamation
01.2010 - 03.2011
- Hours per week 40 Series 0343 Pay Plan GS Grade 11 Budget Program Analyst (This is a federal job) Supervisor not available, left 2 weeks after I resigned.
- I formulated, prepared , justified, analyzed and administered a budget for 15 projects and programs.
- Provided an understanding with the ability to evaluate information to advise others on technical issues, plans, administering, and monitoring obligations and expenditures to ensure cost effective operation of projects, programs and policies and assess budgetary condition of the project, program and organization.
- Alternate Division Safety Representative which I attended all the monthly safety meetings.
- Received an annual safety award. Safety conscience for the Region and regularly made suggestions at the safety meeting to spur the safety representatives on and encourage them to develop new safety programs.
- Adhered to Safety Regulations and participated in the fire drills and Safety brown bag seminars.
- Arranged the Fire Investigations Officer from BLM to present a seminar on fire safety in the outdoors and well as our homes.
- Prepared flyers for events.
- Identified problems, determined accuracy and relevance of information, used judgment to generate and evaluate alternatives to make well informed decisions while perceiving the potential impact and implications of the decisions.
- Expressed information, concepts ideas and facts orally as well as in writing to individual and or groups effectively in an organized manner which took into account the audience and nature of the information I was presenting.
- Presented overviews to the Director and other high level echelons at the regional level to explain the funding and obligations for the budget in all my projects, using PowerPoint and other applications needed to relay my information.
- Refreshed Basic Excel, Intermediate Excel, and Advanced Excel. These tools proved to be very helpful for the spreadsheets and forecasts I prepared and forwarded to all Regional offices.
- Prepared forecast budget reports for Washington D.C. working directly with them on the 15 projects that were under my responsibility.
- Reviewed budget information from Washington D.C. to implement funding at the Regional Level.
- Prepared monthly forecast reports to show funding obligated and spent for project managers.
- Had 100 Signage authority for Pre-Validations of contracts.
- Prepared contract reports Bi-Annual, Quarterly, and Annual.
- Prepared the Bureau of Reclamation Notebook which justified annually the funding for each project of which I was the Program Manager for.
- Prepared precise and technical information to justify the projects for the BOR Notebook.
- Prepared precise and technical reports Bi-Annually, Quarterly, and Annually.
- Worked with people from various backgrounds.
Management and Program Analyst
BLM West Desert District Office
09.2008 - 01.2010
- Found a $4,000 mistake (that enabled the State to recoup further costs of $4,000The State Office then forwarded that information to the U.S. Attorney s office to recoup the costs for all of the fire litigations.
Administrative Assistant
Bureau of Land Management Ely Nevada
09.2007 - 09.2008
- Hours per week 40 Pay Plan GS Grade 303-06 Administrative Assistant (This is a federal job) Supervisor Michael Herder (775-289-1840) Prepared the monthly status report for the Management Program Analyst.
- MIS report of labor and operations for Special Legislation projects.
- Quarterly Consolidated Report for each Special Legislation project for a total of 12 projects.
- Prepare project logs for Special Legislation projects and Energy Projects.
- Created energy project files and file information to files weekly.
- Prepared quarterly report of summaries and budget of each project to inform Ely BLM employees and Caliente BLM employees.
- Updated web page for Special Legislation and Energy projects.
- Monitored and prepared requests for additional funding for SNPLMA and Energy projects to reimburse their expenditures.
Administrative Assistant
Robinson Nevada Mine
03.2007 - 09.2007
- Salary 18.00 USD Per Hour Hours per week 40 Administrative Assistant (relocated with husband) Spread Sheets for Mine production, Administrative Assistant to office clerical work.
- Copying, Filing, Faxing.
- Transcribing and preparing Safety Meeting Minutes weekly.
Secretary
U.S. Department of Agriculture Aerial Photography Field Office
10.2006 - 03.2007
- Hours per week 40 Series 0318 Pay Plan GS Grade 08 Secretary (This is a federal job) Supervisor Ronald Nicholls (801- 844-2907 ) Organized and prepared minutes for a weekly Supervisor Meeting.
- Prepared, edited and presented minutes for the annual meeting.
- Prepared Travel Authorizations, and Vouchers, ordered supplies.
- Prepared, edited, and published the Annual Report for 2006.
- This can be found on the website of the USDA Aerial Photography Field Office Website.
- Prepared and edited monthly reports of technical and non-technical information.
- Visa Coordinator for the entire Aerial Photography Field Office.
- Provided Copying, Filing, Faxing.
Administrative Support Asst Office Manager
Department of Commerce, National Weather Service
11.2002 - 10.2006
- The National Weather Service, of the Federal Government, maintained the budget, planned directed acquisition, utilization, protection and disposition of federally owned real property from acquisition, to accounts payable.
- Conducted inventory, evaluation, documentation, cost analysis, records management and disposition of federally owned property.
- Maintained the automated inventory control systems for real and personal property.
- Technical advisor for property management.
- Maintained travel, procurement, training, and award budgets.
- Tracked funds expended through spreadsheets.
- Reconciled credit cards and other bills, ensured correct payment.
- Maintained travel, procurement, and other budgets.
- Managed and executed a suspense system within the division.
- Managed expendable and non-expendable supplies.
- Conducted annual property and bi-annual inventory and prepared a report to add or delete any obsolete items.
- Prepared and tracked personnel actions.
- Prepared and maintained time and attendance documents.
- Edited, maintained and updated Operations Manuals, Travel Handbooks, Standard Operating Procedures and miscellaneous directive manuals.
- Edited , managed and update division s correspondence files.
- Developed an electronic filing system for the division.
- Edited and reviewed all Technical Attachments (TA s) Technical Manuals (TM s) within the Western Region of the National Weather Service, Scientific Services Division, which were operation manuals.
- Edited, monitored and tracked progress of manuscripts through receipt, review, editing, printing and distribution.
- Ensured the TA and TM manuals for Scientific Services were published on a routine basis.
- Placed manuals on the website, as well as sent them to the publisher at Hill Air Force Base to be printed.
- Edited and published Standard Operating Procedures.
- Safety Committee as the AED and CPR Coordinator.
- Arranged the Safety Training in AED and CPR.
- Organized a team for mock exercises to prepare and keep the team motivated as well as trained to keep the CPR and AED responses as to become second nature if the occasion arose that they would need them.
- Prepared final manuscripts for camera-ready publication using a desktop publishing system.
- Ensured the manuals met National Weather Service, Scientific Service standards.
- Edited the layout and editing of publications.
- Prepared travel arrangements to include airline, hotel, rental car, ground transportation, and itineraries.
- Negotiated and coordinated hotel and travel support for conferences, and workshops.
- Coordinated all aspects of logistics, including preparation of purchase requests in an automated system.
- Updated the regional travel event calendar.
- Handled logistics and scheduling of Western Region personnel for residence training.
- Provided customer service with incoming calls and provided visitor support backup to the director s office.
- Responded to field requests for scientific information.
- Prepared letters, memos, vouchers, reports using a word processing PC.
Administrative Assistant Office Manager
Department of Commerce National Weather Service
11.2002 - 10.2006
- Hours per week 40 Pay Plan GS Grade 07 Administrative Assistant Office Manager (This is a federal job) Supervisor Andy Edman (801-524-5131 )
Secretary
VA Hospital
11.2000 - 11.2002
- Hours per week 40 Series 0301 Pay Plan GS Grade 07 Secretary
- Moore-no longer there Prepared and routed folder suspense documents.
- These are complaints, inquiry s or surveys for the Veterans, or other entity s.
- Secretarial support to the Associate Director providing minutes for meetings as well as an Secretarial Support to staff.
- Set up meetings and conference calls for the Associate Director.
- Answered written and oral complaints that came into the office, and found solutions for disgruntled patients or veterans that came to the director s office as a last resort.
- Acted as a liaison to send patient to the proper authority to resolve the problem.
- If the problem was within my realm of knowledge, I solved it before it went any further.
- Directed and routed the mail and distributed it to the office personnel.
- Answered phones and resolved Veteran patient problems or directed them to the proper person for assistance.
- Maintained and filed regulations for the Veterans Hospital.
- Screened and edited policies and procedures and memorandums updated and referred them for changes and forwarded them for director s signature.
- Provided technical advice to division secretaries and others, in the areas of reports control, correspondence preparation, general administrative and procedural requirements.
- Ensured that all divisions adhered to station policies and procedures.
- Using initiative, developed administrative programs and processes, as needed, and developed provided training to division secretaries and others.
- Other duties included receiving, analyzing and distributing incoming mail editing correspondence, directives, and reports to ensure compliance with directives scheduling appointments for the Office of the Director making travel arrangements for the Office of the Director maintaining time and attendance reports for the Office of Director and Division Chiefs maintaining station reference library, general correspondence files and the Associate Director s personal files.
Executive Secretary
USANA Health Sciences
02.1999 - 11.2000
- Hours per week 40 Executive Secretary Research and Branding for Personal Care Products, Health Care Products, Nutritional Supplements, Weight Management, and Vitamin Supplements.
- Consumer research for competition s pricing and product development.
- Pricing research in the development of pricing.
- Developed spreadsheets in the process of reporting pricing, and product equivalents for market research.
- Consultant for research projects in the production of new products.
Education
None - General Education
Grantsville High School
Grantsville, UT01.1972
None - undefined
University Of Utah
01.1970
Skills
- Computer Skills Many Programs, 20 years
- Project management
- Worksite safety
- Safety compliance
- Schedule management
- Scheduling and planning
- Quality control
- Project Support
- Project oversight
- Supply management
- Materials procurement
- Budget management
- Contract management
- Budget development
- Project scope assessment
- Budget administration
- Multitasking and organization
- Task delegation
- Performance management
- Equipment management
- Superb management skills
- Material and equipment procurement
- Task prioritization
- Critical thinking
- Customer support
- Proficient in [software]
- Content writing
- Invoicing and billing
Accomplishments
- Collaborated with team of 4 team members in the development of Government Projects for the Bureau of Reclamation.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Documented and resolved budgets which led to Budget Management goals and processes.
Certification
- Was First Responder Certified
- Was AED Certified
- Was CPR Certified
- Took Courses pertaining to Computer skills
- Powerpoint
- Budget Training
- Offfice Manager Training
LANGUAGES
English, Advanced
Work Preference
Work Type
Part TimeLocation Preference
RemoteImportant To Me
Flexible work hoursWork from home option4-day work weekTimeline
Administrative Asst Contractor
Jacobs Technology
06.2012 - 03.2014
Budget Program Analyst
Bureau of Reclamation
01.2010 - 03.2011
Management and Program Analyst
BLM West Desert District Office
09.2008 - 01.2010
Administrative Assistant
Bureau of Land Management Ely Nevada
09.2007 - 09.2008
Administrative Assistant
Robinson Nevada Mine
03.2007 - 09.2007
Secretary
U.S. Department of Agriculture Aerial Photography Field Office
10.2006 - 03.2007
Administrative Support Asst Office Manager
Department of Commerce, National Weather Service
11.2002 - 10.2006
Administrative Assistant Office Manager
Department of Commerce National Weather Service
11.2002 - 10.2006
Secretary
VA Hospital
11.2000 - 11.2002
Executive Secretary
USANA Health Sciences
02.1999 - 11.2000
None - undefined
University Of Utah
None - General Education
Grantsville High School