Summary
Overview
Work History
Education
Skills
Timeline
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Rebecca Gann

Rebecca Gann

Fort Worth,TX

Summary

Organized and dedicated Associate with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

30
30
years of professional experience

Work History

Purchasing Coordinator

Sandlin Custom Homes
09.2023 - Current
  • Utilized in house software - Mark Systems to maintain database via Excel imports and exports for all Housing Community Budgets, Purchase Orders, Work Orders and Sales.
  • Performed various data reports to analyze and confirm information is consistent and correct across all company platforms to support management decisions in all departments.
  • Developed strong relationships with key suppliers, fostering trust and collaboration that enabled successful negotiations.
  • Monitored all purchase requisitions and handled adjustments with vendors to further improve contract communications.
  • Ensured accurate documentation of procurement activities, maintaining a comprehensive and organized filing system that facilitated easy access to vital information when needed.

Sales Assistant

D & D Performance Exhaust
05.2022 - 10.2022
  • Assisted Sales Manager with answering incoming sales calls for motorcycle exhaust systems and assisting them through the buying process while maintaining a high level of customer service.
  • Managed and maintained sales via QuickBooks system.
  • Assisted customers in making informed decisions by offering detailed product knowledge and comparisons.
  • Handled customer inquiries, complaints, and returns professionally, ensuring a positive experience for all clients.
  • Supported store management with administrative tasks such as scheduling appointments or updating client records.

Corporate Administrative Assistant

First Onsite Property Restoration
09.2020 - 10.2021
  • Provided administrative support and backup to four (4) departments: Reception, Operations, A/P and A/R
  • Provided backup to receptionist answering phones and covered mail and FedEx processes
  • Managed and maintained Operations inbox to assist Operations and Accounts Payables with vendor setups in Sage and Salesforce system, which also included incoming vendor inquiries, requests and account updates and changes
  • Assisted Account Payables via Concur with expense report approvals by reviewing all incoming requests for accuracy for expeditious processing and reimbursement to employees
  • Assisted in getting checks cut and mailed
  • Processed work order and change order signature approvals for vendor payment processing via Sage 300 per the Master Service Agreement (MSA)
  • Supported accounts receivables in month-end closing process and statement issuance and mailing over 700 statements monthly.

Administrative Contractor

Ultimate Staffing
03.2020 - 06.2020
  • Planned and directed the operations of the Executive Office and oversaw the executive office team members in daily interaction with senior level executives internally and externally, as well as customers, vendors, visitors, and other dignitaries
  • Coordinated and maintained executive calendars for corporate activities, tasks, and contact lists
  • Organized, scheduled and document executive meetings and events.
  • Coordinated travel arrangements for executives, ensuring seamless itineraries and accommodations during business trips.
  • Handled sensitive information with discretion, maintaining strict confidentiality of employee records and company data.

Facilities Coordinator

DJO Global
04.2019 - 12.2019
  • Managed 40,000sf facility in all operational and maintenance duties including the oversight of the companies $3 million construction expansion managed by JLL
  • Provided support with occupancy and building services including badging, coffee and tea services, mail services, janitorial schedule, office space designation, reservations, and procurement of furnishings and equipment
  • Processed all supply orders via various vendors in Oracle system to create requisitions for purchase order procurement, verified receipt of all products and then ensured all invoices were processed for payment
  • Coordinated all work with vendors including work order submission, validation, scope of work, follow-up, and completion in accordance with contractual requirements and company standards
  • Provided support with coordination of onsite meetings and special events including planning, organizing, scheduling, vendor relations, setup, breakdown, and execution.

Data Acquisition Specialist

LexisNexis
12.2017 - 03.2019
  • Independent contractor working from home researching court documents and performed data acquisition and maintenance activities in database format for submission to the client.
  • Reviewed documents submitted for information requested to provide detailed analytics per document in provided database.
  • Streamlined the document review process with meticulous organization and attention to detail, improving overall case management.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
  • Researched statutes, decisions, legal articles, and codes.

Word Processor/Operations Assistant

Office Team
05.2017 - 12.2017
  • Assisted client in reformatting documents for the nuclear energy industry and checking work for spelling, grammar, punctuation, and correct format
  • Assisted Operations Manager in ensuring that the operations of the Samsung TV displays in thousands of Best Buy locations were kept up to date, daily reports were utilized to analyze the data and progress monitored via Salesforce.
  • Ensured error-free documents by conducting thorough proofreading and editing procedures.
  • Maintained strict adherence to deadlines, completing all assigned projects in a timely manner.
  • Safeguarded sensitive information through meticulous handling of confidential materials and adherence to company policies.

Executive Assistant

Freedom Powersports
11.2014 - 02.2016
  • Supported President and department associates in executive functions, organizational corporate structure, community affairs, professional relationships, and public relations
  • Managed executives' calendars, appointments, travel arrangements
  • Processed expense reports, accounts payables and receivables duties and assisted with month end processing of statements, payments, and bank reconciliation
  • Organized, managed, and successfully executed meetings, events, and special projects, including supervising, coaching, and training administrative staff
  • Conducted research to collect and analyze data to prepare for documents, reports, and presentations
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

Executive Assistant

Christus Health
05.2012 - 08.2014
  • Supported CIO, ACIO/VP of Strategies and Applications, PPMO Director, Service Line Support Director, Information Management department that consisted of approximately 180 onsite associates
  • Managed up to 15 Executive calendars, domestic and international travel arrangements, meeting and event planning, itineraries, agendas, expense reports, training and supervision of other support staff, vendor contract management, project coordination and corporate relocation
  • Planned, coordination and management of meetings; assisted with audio/visual connectivity via LYNC; arranged presentations, kept minutes, coordinated catering and offsite client liaison services
  • Assisted with network connectivity, hardware, software, computer equipment, supplies, security access, workspace configuration, telephone connectivity, and database management
  • Represented company at job fairs, conducted interviews, made offers to new employees, responsible for new hire paperwork, background checks, drug screens, benefits, and database management.

Education

High School Diploma -

Skills

  • MS Office Suite
  • QuickBooks
  • Salesforce/Oracle/Concur
  • Project Management
  • Payroll Processing
  • AR/AP
  • Excel spreadsheets
  • Event Planning
  • Travel Arrangements
  • Meeting planning
  • Social Media Management
  • Calendar Management

Timeline

Purchasing Coordinator

Sandlin Custom Homes
09.2023 - Current

Sales Assistant

D & D Performance Exhaust
05.2022 - 10.2022

Corporate Administrative Assistant

First Onsite Property Restoration
09.2020 - 10.2021

Administrative Contractor

Ultimate Staffing
03.2020 - 06.2020

Facilities Coordinator

DJO Global
04.2019 - 12.2019

Data Acquisition Specialist

LexisNexis
12.2017 - 03.2019

Word Processor/Operations Assistant

Office Team
05.2017 - 12.2017

Executive Assistant

Freedom Powersports
11.2014 - 02.2016

Executive Assistant

Christus Health
05.2012 - 08.2014

High School Diploma -

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