Rebecca Garcia
Salem
Summary
Detail-oriented legal secretary with proven skills in document management and client communication. Expertise in drafting legal documents and organizing case files to enhance efficiency.
Overview
22
22
years of professional experience
Work History
Legal Secretary
Oregon Department Of Justice
Salem
10.2004 - Current
- Drafted legal documents and correspondence for attorneys and clients.
- Assisted in preparing case materials for court hearings and trials.
- Processed legal filings and ensured compliance with court deadlines.
- Communicated with clients, courts, and other agencies regarding case updates.
- Scheduled appointments and managed attorney calendars effectively.
- Organized case files and maintained document management systems.
- Organized case files by creating and maintaining document filing systems for easy retrieval of information.
- Maintained confidentiality of sensitive legal information at all times.
- Handled confidential information with discretion and integrity.
- Answered incoming calls from clients and attorneys to provide assistance or route calls to appropriate personnel.
- Coordinated and scheduled meetings and telephone conferences.
- Drafted letters and prepared legal correspondence for attorneys and legal assistants.
- Prepared correspondence, memos, reports and other legal documents using Microsoft Word.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Opened new client files and new matters in matter management system.
- Processed summonses, subpoenas and complaints.
- Managed incoming mail flow to ensure timely delivery and response.
- Coordinated court filings including scheduling hearings, filing deadlines and calendaring events.
- Organized and prioritized caseloads for attorneys.
- Proofed documents and submitted to attorneys for review.
- Assisted in maintaining department attorney personnel files with utmost confidentiality.
Education
GED -
John F. Kennedy
01-2000
Skills
- drafting legal documents
- document management
- case file organization
- client communication
- court filing procedures
- time management
- proofreading documents
- confidential information handling
- effective communication
- attention to detail
- priority setting
- team collaboration
- Proofreading
- Document filing
- File organization
- Legal terminology
- Schedule management
- Administrative support
- Deadline tracking
- Editing and proofreading
- Typing speed 60 WPM
- Proficient in outlook
- Proficient in matter management
- Proficient in alfresco
- Proficient in Oregon Ecourt information
- Proficient in employee screening database
- calendar scheduling
- document organization
- confidentiality maintenance
- problem solving
- Document formatting
- Court filing
- Document preparation
Languages
Spanish
Timeline
Legal Secretary
Oregon Department Of Justice
10.2004 - Current
GED -
John F. Kennedy