AS400
Rebecca Haynes
Millstadt,IL
Summary
Seasoned Office Manager offering leadership experience in administrative positions. Well-versed in industry practices and procedures. Top-notch management abilities in financial, personnel and clerical areas.
Overview
10
10
years of professional experience
Work History
Office Manager/Bookeeper
DEWCO
01.2017 - Current
- Maintained and processed invoices, deposits, and money logs.
- Completed payroll for employees and maintained detailed records of procedures.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Established QuickBooks accounting system to reflect accurate financial records.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Posted daily receipts and payments in accordance with corporate protocols.
- Reconciled and corrected issues with financial records.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Inspected account books and recorded transactions.
- Handled day-to-day accounting processes to drive financial accuracy.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Entered figures using 10-key calculator to compute data quickly.
- Input financial data and produced reports using Quickbooks.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Maintenance/E&I Clerk
Afton Chemical
04.2016 - 07.2017
- Built and maintained spreadsheet for One Offs; Maintained daily through emails from inventory supervisor for Maintenance and E/I.
- Checking TA Shelf weekly to maintain and keep track of parts. Worked closely with Maintenance supervisor on ways to improve parts tracking.
- Inspection Reports: API reports received daily, data entered SAP and then emailed to the appropriate management team for work review.
- Inspection meeting notes: Communication with inspection team regarding equipment.
- Hydro tests: Upload documents, rename and put into appropriate equipment file.
- Welding jobs/certifications: Upload documents, rename and put into appropriate equipment file.
- Request to stock parts
- Catering for all of Maintenance and E/I (80+ employees)
- Special projects for all management: Closing work orders, Grievance Reports, Labor Notes, Training Notes, Logging all E/I equipment in Sauget Plant.
Billing Specialist
Advanced Psychiatric Services
03.2015 - 10.2015
- Psychiatric Billing/Coding (Office and Nursing homes) for 3 Psychiatrists, 3 Nurse Practitioners, 1 Psychologist and 1 License Clinical Social Worker
- Transmitting claims/Claims adjustment
- Manually submitting secondary claims to Medicaid as well as all health insurance companies
- Account Receivable: Applying payments from patients as well as all health insurance companies.
- Insurance Approvals/Denials
- Intake
- Scheduling Appointments
- Bank Reconciliation (Managed over $150,000 a month)
- Transitioned all health information from ICD9 to ICD10
- Insurance verification (website/phone)
- Front desk
- Taking blood pressure/Temp/Weight
- Any special projects
Education
Associates of Science - Majoring in Psychology -
Ivy Tech Community College
Skills
- Office Management
- Bookkeeping
- Billing
- Financial Tracking
- Account Reconciliation
- Organizational Skills
- Documentation and control
- Financial Reporting
Software
SAP
QuickBooks
Timeline
Office Manager/Bookeeper
DEWCO
01.2017 - Current
Maintenance/E&I Clerk
Afton Chemical
04.2016 - 07.2017
Billing Specialist
Advanced Psychiatric Services
03.2015 - 10.2015
Associates of Science - Majoring in Psychology -
Ivy Tech Community College
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