Summary
Overview
Work History
Education
Skills
Timeline
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REBECCA JERVE

Chaska,MN

Summary

Detail-oriented Sr. Executive Assistant/Project Coordinator supporting senior executives in large corporate environments.

Overview

25
25
years of professional experience

Work History

Sr. Executive Admin/Project Coordinator

Sps Commerce Inc
Minnneapolis, MN
05.2019 - Current
  • Managed multiple calendars at the VP's and CCSO.
  • Streamlined T&E budget planning process for a workforce of 1000+ individuals
  • Mentor with Cristo Rey High Students (4 years)
  • Provided backup support for various C-level executives
  • Managed and optimized international and domestic travel arrangements
  • Ongoing personal development training coupled with continuous education on company products.
  • Main point of contact and meeting planning for Philippines employees
  • Successfully handled expense reporting for a team of four VP's.
  • Managed administrative responsibilities for Customer Success Department, supporting a team of over 1000 employees.
  • Managed strategic initiative events for 2022 and 2024.
  • Managed contract negotiations with hotels and event companies
  • Facilitated communication between CCSO and the mdc (Mpls Downtown Council)

Senior Administrative Assistant

CWT
Minnetonka, Minnesota
03.2017 - Current
  • Enhanced communication efficiency as the main point of contact for multiple departments
  • Drafted meeting agendas, provided advance materials and completed follow-up for meetings and team conferences.
  • Event and Meeting planning for Marketing
  • Managed calendars for 4 Vice Presidents
  • Managed the daily events of the CMO and VP, Corporate Development
  • Budgeting and Expense reports
  • Main contact for the Marketing Department
  • Facilities Coordinator (for First Aid, continuity plan and floor moves)
  • Planned and organized both domestic and international travel arrangements
  • Spearheaded special projects and efficiently carried out effective problem-solving.
  • Frequently use word processing, spreadsheet, database and presentation software.

Executive Assistant/Training Coordinator

Digi International
Minnetonka, MN
04.2008 - 03.2017
  • Managed and organized complex and dynamic daily schedules for CTO and CIO.
  • Managed external contacts and tracked periodic communication for Vice Presidents.
  • Generated expense reports, budgets, and filing systems.
  • Develop and maintain an alert system for upcoming deadlines on incoming requests and events within the Facilities Department regarding leases and office location maintenance.
  • Researched and scheduled travel arrangements for VP's, Directors, and Managers; processed associated expenses and reimbursements.
  • Assisted in organizing team building initiatives and employee events.
  • Support the human resources department with new and current employee paperwork, confidential matters, organization photo chart building and maintenance, main contact in the department for all employees.
  • Distribute company-wide announcements, book conference rooms and coordinate catering for staff development.
  • Frequently use word processing, spreadsheet, database and presentation software.
  • Maintain company employee training records in personnel records and in HR database, work with ISO auditors to maintain required qualifications.
  • Research, schedule and organize company wide training with outside vendors.
  • Corporate Cell phone program: maintain data SIM program for testing company products before launch, main contact for all major wireless carriers, order and maintain cell phone records and invoices.
  • Measurements: 55% savings overall Invoice maintenance: schedule, verify and document invoices for three departments.

Executive Personal Assistant

Metal-Matic, Inc
Minneapolis, MN
02.2003 - 12.2007
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Main contact for CEO/President and extended family.
  • Event and Party Planning.
  • Managed Executive Team travel arrangements Auto licensing maintenance: State license for all company and family vehicles, state license procedures for OTR, maintenance records.
  • Developed and maintained family database with bank accounts, persona information, personnel records, bill payments.
  • Managed external contacts for CEO and tracked periodic communication needed for priority contacts.
  • Conducted research to prepare, gather and proof briefing materials, agendas and for Board of Director Meetings.

Marketing Coordinator

Sofa Express
Columbus, OH
11.1999 - 10.2002
  • Compiled and analyzed furniture database and file system.
  • Supplied marketing support to 10+ company Stores and sales staff.
  • Purchase and copywriter for advertising via television, radio and print Ad layout for newspaper/magazines Administrative duties for VP of Marketing Researched, proposed and implemented vendor services to decrease costs to organization.
  • Contract Negotiations

Education

Associate of Arts - Broadcast Communications

Brown College

Skills

  • Excellent communication skills and business writing
  • Strong interpersonal skills
  • Proofreading
  • Event planning (10-1000 attendees)
  • Schedule management
  • Advanced MS Office Suite Knowledge (including Outlook)
  • Project planning
  • Salesforce
  • Employee training and development
  • Concur
  • Epicor
  • Improving procedures
  • Protecting information
  • Time management
  • Cisco WebEx
  • Zoom efficiency

Timeline

Sr. Executive Admin/Project Coordinator

Sps Commerce Inc
05.2019 - Current

Senior Administrative Assistant

CWT
03.2017 - Current

Executive Assistant/Training Coordinator

Digi International
04.2008 - 03.2017

Executive Personal Assistant

Metal-Matic, Inc
02.2003 - 12.2007

Marketing Coordinator

Sofa Express
11.1999 - 10.2002

Associate of Arts - Broadcast Communications

Brown College

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REBECCA JERVE