Rebecca Jones
Odessa,TX
Summary
Dynamic professional with a proven track record at Compass Academy Charter School, excelling in data entry and strong organization. Enhanced team productivity through effective communication and problem-solving, while implementing systems that improved attendance records oversight. Recognized for fostering collaboration and achieving project goals efficiently.
Knowledgeable PEIMS Coordinator with proven background in managing educational data and records. Efficiently handled data entry and reporting tasks, ensuring compliance with state and federal guidelines. Demonstrated proficiency in utilizing database software and maintaining accurate records to support administrative functions.
Skilled educational professional with comprehensive experience in data management and student information systems. Expertise in maintaining accurate records, ensuring compliance with state and federal regulations, and coordinating with staff to streamline processes. Known for strong focus on team collaboration, adaptability, and delivering high-quality results. Trusted for reliability and ability to handle dynamic, fast-paced environments.
Meticulous Attendance Clerk in charge of large attendance datasets, maintaining, and tracking delinquency trends for 1800-person student body. Proficient in online attendance tracking and management protocol, handling sensitive personal documents and details pertaining to student circumstances with discretion. Personable and empathetic liaison with approachable demeanor when making calls to parents regarding attendance-related concerns.
Spirited professional driven to work hard and promoting terrific organizational, data entry and problem solving capabilities. A reliable Attendance Clerk offering a background in documenting disciplinary issues, reporting on truancy and managing student account data.
Overview
10
10
years of professional experience
Work History
Attendance Clerk
Compass Academy Charter School
07.2023 - Current
- Maintained accurate records of all absences, truancy issues, and disciplinary actions.
- Aided school administration during emergency drills or actual events by providing accurate attendance information of students and ensuring their safety.
- Collaborated with guidance counselors to identify students at risk due to poor attendance and develop appropriate interventions.
- Pleasantly greeted all office visitors and asked open-ended questions to determine needs.
- Enhanced record accuracy by diligently tracking student attendance and updating data in the system.
- Demonstrated strong attention to detail when verifying and inputting student data, resulting in a reliable reporting system for school administrators.
- Streamlined communication with parents by promptly addressing concerns regarding their child''s attendance.
- Ensured compliance with state regulations by staying informed on changes in requirements and adapting processes accordingly.
- Called parents and guardians to inquire about late or truant students.
- Input daily attendance information into office database for 1700-student school.
- Assisted in maintaining a positive school environment by participating in disciplinary actions related to attendance issues.
- Supported school administration by generating accurate attendance reports for decision-making purposes.
- Exhibited adaptability by adjusting quickly to changes in school policies or procedures related to student attendance management.
- Provided timely notifications to parents about unexcused absences, resulting in improved parental involvement in their child''s schooling process.
- Managed high volumes of incoming calls from parents or guardians reporting absences, ensuring proper documentation for each case.
- Contributed to the development of school policies regarding attendance management based on data analysis and best practices.
- Maintained confidentiality when dealing with sensitive information pertaining to student records and family situations related to absences or tardiness.
- Facilitated communication between teachers and administration regarding student absences, leading to better support for struggling students.
- Improved office organization by developing more efficient filing system for attendance records.
- Fostered supportive atmosphere for students with attendance challenges, working closely with counselors and parents.
- Actively participated in meetings with academic team to discuss attendance concerns and strategies for improvement.
- Played key role in implementation of rewards program for excellent attendance, boosting student motivation.
- Enhanced communication with parents regarding attendance issues, resulting in noticeable decrease in unexcused absences.
- Assisted in annual audit of attendance records, confirming accuracy and integrity of data.
- Coordinated with teachers to monitor and follow up on student attendance, improving overall class participation.
- Provided backup support for front desk, enhancing overall office efficiency during peak periods.
Business Assistant
Compass Academy Charter School
07.2023 - Current
- Provided exceptional support during periods of high work volume or staffing shortages to maintain a seamless flow of operations.
- Reviewed invoices, payment requests, and expense reimbursements prior to approval.
- Built solid rapport with external vendors ensuring timely delivery of goods/services without compromising on quality.
- Engaged with customers to build business relationships.
- Maintained accurate financial records by processing invoices, tracking expenses, and reconciling accounts.
- Safeguarded sensitive information by establishing secure document storage systems and adhering to strict confidentiality protocols.
- Managed payroll processing for company employees, ensuring timely payments and accurate deductions.
- Supported payroll processing, ensuring accurate and timely salary distribution.
- Oversaw payroll processing to ensure timely and accurate payments to employees.
- Administered payroll and maintained employee records.
- Maintained documentation, completed shift paperwork, and submitted information for team payroll.
- Managed payroll processes efficiently, ensuring timely payment of salaries without errors or discrepancies.
- Maintained records by imaging invoices, debits, and credits.
- Oversaw tax preparation and filing, ensuring compliance with regulations.
- Maintained up-to-date records of accounts payable and receivable, ensuring all financial transactions were accurately recorded.
- Reconciled bank statements monthly, identifying and resolving discrepancies promptly.
PEIMS Coordinator
Compass Academy Charter School
07.2023 - Current
- Self-motivated, with a strong sense of personal responsibility.
- Reduced errors in student records by meticulously verifying and updating demographic information as needed.
- Maintained up-to-date knowledge of state reporting requirements, ensuring compliance with all relevant regulations.
- Served as a valuable resource for school personnel seeking guidance on state reporting policies, data submission protocols, and SIS functionality.
- Helped maintain a positive working environment by fostering open communication and teamwork among all PEIMS staff members.
- Contributed significantly to annual audits by preparing detailed reports on various aspects of the district''s education management systems.
- Ensured seamless communication between departments by serving as the primary point of contact for PEIMS-related inquiries.
- Managed sensitive student data securely, adhering to FERPA guidelines and maintaining strict confidentiality at all times.
- Conducted regular internal audits on data entry practices, identifying areas for improvement and offering practical solutions.
- Assisted in training new team members on proper PEIMS procedures, contributing to a more efficient work environment.
- Improved data accuracy by conducting thorough reviews of PEIMS submissions and making necessary corrections.
- Developed comprehensive user manuals for staff members, improving their understanding of PEIMS processes and requirements.
- Efficiently maintained historical archives of school records, facilitating easy retrieval when necessary for administrative purposes or legal requests.
- Played a crucial role in meeting state reporting deadlines through diligent tracking and submission of required documentation.
- Facilitated smooth transitions during academic year changes by overseeing updates to course codes, schedules, and enrollment records within the SIS.
- Collaborated with other department staff to ensure consistent data entry practices across all school programs.
- Contributed to the overall success of the district by consistently delivering accurate, timely, and compliant PEIMS submissions.
- Maintained accurate records of all absences, truancy issues, and disciplinary actions.
- Developed exceptional time management, relationship building, and organizational skills from working in busy school setting.
- Input daily attendance information into office database for 1700-student school.
- Checked for accuracy by verifying data and records.
- Updated and maintained customer information, documents and records.
- Followed data entry protocols, rules and regulations.
- Scanned documents and saved in database to keep records of essential organizational information.
- Corrected data entry errors to prevent duplication or data degradation.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Analyzed current data records to provide detailed reports.
- Compared transcribed data with source document to detect and correct errors.
- Compiled, verified accuracy, and sorted information to prepare source data for computer entry.
Office Manager
Third Future
08.2022 - 07.2023
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Organized, reviewed, and filed paperwork for secure recordkeeping.
- Greeted every guest with personable approach and provided knowledgeable service.
- Ensured accurate student records by diligently maintaining and updating information in the database.
- Verified paperwork accuracy and checked for completion prior to processing.
- Updated computer system with latest information to keep records current and accurate.
- Developed and implemented registration policies, procedures and timelines for smooth administration processes.
- Assisted with accreditation efforts through meticulous record-keeping and timely submission of required documentation.
- Resolved student registration issues to reduce acceptance, enrolment and payment delays.
- Improved data integrity by conducting regular audits of student records and making necessary corrections.
- Coordinated effectively with admissions offices to streamline acceptance notifications and enrollment procedures for incoming students.
- Monitored enrollment processes to meet regulations and accreditation standards.
- Maintained positive relationships with faculty members to facilitate seamless coordination on course offerings, schedules, and other academic matters impacting students'' experiences.
- Enhanced student satisfaction by addressing concerns promptly, providing solutions, and offering guidance on registration matters.
- Reduced errors in transcript processing through careful attention to detail while entering grades into the system.
- Facilitated student registration with admissions and records departments for smooth administration processes.
- Facilitated seamless course enrollment for students with timely processing of requests and effective communication.
- Promoted adherence to FERPA regulations by implementing strict confidentiality protocols when handling sensitive student information.
- Supported academic advising efforts by providing timely access to student records, enabling informed decision-making about course selections and degree progress.
- Prepared balanced course schedules, student rosters and class lists.
- Streamlined enrollment processes, significantly reducing wait times for students by implementing online registration system.
- Coordinated with faculty to schedule classes, optimizing resource use and accommodating students' needs effectively.
- Maintained confidentiality of student information by adhering strictly to FERPA guidelines when handling sensitive data.
- Supported the school''s mission of promoting academic success by closely monitoring students'' attendance patterns for early intervention efforts.
- Reviewed absences and tardy reports for each class period as reported by teachers.
- Worked with administration on updating and executing student attendance policies to provide greater efficiency.
- Corrected discrepancies and posted daily summary report on absences.
- Expedited the resolution of discrepancies in attendance records through thorough investigation and prompt follow-up actions.
- Contributed to a positive school atmosphere by greeting students, staff, and visitors professionally and courteously each day.
- Stayed current on best practices in attendance management through regular professional development opportunities and networking with peers in the field.
- Improved student attendance rates by accurately tracking and monitoring daily absences and tardiness.
- Aided in upholding district policies on attendance while ensuring adherence to state regulations regarding compulsory education laws.
- Ensured accurate record-keeping by diligently maintaining and updating attendance records in the school database system.
- Provided valuable input during staff meetings to help inform decisions related to attendance policies, procedures, and intervention strategies.
- Mitigated variety of student and parent complaints and problems daily.
- Served as an essential point of contact for all attendance-related inquiries from students, parents, teachers, and administrators alike.
Registrar
Bowie Middle School
07.2018 - 08.2022
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Participated in the development of institutional policies related to registration, grading, and graduation requirements, ensuring a consistent approach across all departments.
- Evaluated transfer credit eligibility for incoming students, ensuring a fair assessment process aligned with institutional policies.
- Analyzed enrollment trends to advise on potential curriculum adjustments and resource allocation.
- Established feedback system for students and faculty, leading to continuous improvement in registration services.
- Enhanced data accuracy in student records with meticulous attention to detail in updating and maintaining databases.
- Managed sensitive student information with utmost confidentiality, building trust within academic community.
- Led transition to paperless office, reducing environmental impact and operational costs.
- Supported students in distress by connecting them with appropriate academic and mental health resources.
- Improved office efficiency by training staff on new database management software.
- Ensured compliance with federal and state regulations regarding student records, safeguarding privacy and institutional reputation.
- Upheld HIPAA regulations and standards for protecting patient information.
- Updated computer system with latest information to keep records current and accurate.
- Assisted with accreditation efforts through meticulous record-keeping and timely submission of required documentation.
- Resolved student registration issues to reduce acceptance, enrolment and payment delays.
- Coordinated effectively with admissions offices to streamline acceptance notifications and enrollment procedures for incoming students.
- Monitored enrollment processes to meet regulations and accreditation standards.
Office Assistant
George Brothers Fabrication
08.2015 - 12.2018
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
Education
High School Diploma -
Andrews High School
Andrews, TX05.2004
Skills
- Respectfulness
- Strong organization
- Verbal and written communication
- Truancy reporting
- Data entry
- Attendance records oversight
- Data entry proficiency
- Telephone etiquette
- Discipline documentation
- Database administration
- Record keeping expertise
- Attendance records maintenance
- Parental and guardian assistance
- Confidentiality
- Problem-solving abilities
- Attention to detail
- Punctual and reliable
- Multitasking
- Excellent communication
Timeline
Attendance Clerk
Compass Academy Charter School
07.2023 - Current
Business Assistant
Compass Academy Charter School
07.2023 - Current
PEIMS Coordinator
Compass Academy Charter School
07.2023 - Current
Office Manager
Third Future
08.2022 - 07.2023
Registrar
Bowie Middle School
07.2018 - 08.2022
Office Assistant
George Brothers Fabrication
08.2015 - 12.2018
High School Diploma -
Andrews High School
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