MS Word
Rebecca Kallemeyn
Administrative Assistant
Tinley Park,United States
Summary
Outgoing and friendly Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
24
24
years of professional experience
Work History
Administrative Assistant
Simon Property Group
Orland Park, IL
08.1998 - Current
- Handled client correspondence and tracked records to foster office efficiency.
- Restocked supplies and placed purchase orders for all departments of company office.
- Processed invoices and expenses using company's payment system to facilitate on-time payment and payment of invoices with office procurement card.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Communicated daily with Mall Security via 2 way radio system.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained tenant directory and Emergency Contacts of all Mall Tenants, both Local Leasing Tenants and National Leasing Tenants
- Sorted and distributed office mail and recorded daily deliveries of shipments for all office departments.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Coordinated bookkeeping activities in J.D.Edwards, Procure to Pay, and CTI programs.
- Collected, Tracked, and Reported Tenant monthly sales reports and yearly Certified Sales Reports from National Leasing accountants and Local Leasing contacts, and meeting each monthly deadline.
- Collected, recorded and deposited monthly rent payments from all Specialty Leasing Tenants. Billed and collected late rent fines regularly.
- Arranged office equipment repair and maintenance with vendors.
- Generated and deciphered monthly Local Leasing Cash Reports.
- Recorded and tracked all Tenant Security Deposits and Prepaid Rents according to each Tenant Lease.
- Typed letters and memos in Word.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Gift card sales to business contacts and mall shoppers. Knowledge of entire Gift Card program and policies.
- Maintained office petty cash.
- Collection and record keeping of all Tenant's and Mall Vendors' Certificates of Insurance, verifying critical data at company's standards.
- Record and maintain all Lost and Found items.
- Assist with distribution of mall wheelchairs. Assist shoppers with stroller vending issues.
- Maintained, distributed and recorded distribution and collection of keys to all Mall Tenant spaces, Retailer Merchandising Units, and all Storage Units in Mall. Knowledge of entire Mall key system.
Education
High School Diploma -
Chicago Christian High School
Palos Heights, IL 06.1984 - 06.1984
Skills
Spreadsheet management
Administrative support
Internal communications
Credit and collections
Time management
Quality assurance
Policy and procedure modification
Invoice Processing
Business correspondence
AP/AR proficiency
Letter preparation
Recordkeeping
Program files maintenance
Multi-line phone proficiency
Account Reconciliation
Documentation and reporting
Customer and client relations
Relationship building
Filing and data archiving
Records destruction
Information security
Office administration
Software
Excel
Publisher
Power Point
Outlook
JD Edwards
Salesforce
Timeline
Administrative Assistant
Simon Property Group
08.1998 - Current
High School Diploma -
Chicago Christian High School
06.1984 - 06.1984