Rebecca Kallemeyn

Administrative Assistant

Simon Property Group

Orland Park, IL

08.1998 - Current

Handled client correspondence and tracked records to foster office efficiency.
Restocked supplies and placed purchase orders for all departments of company office.
Processed invoices and expenses using company's payment system to facilitate on-time payment and payment of invoices with office procurement card.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Communicated daily with Mall Security via 2 way radio system.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained tenant directory and Emergency Contacts of all Mall Tenants, both Local Leasing Tenants and National Leasing Tenants
Sorted and distributed office mail and recorded daily deliveries of shipments for all office departments.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Coordinated bookkeeping activities in J.D.Edwards, Procure to Pay, and CTI programs.
Collected, Tracked, and Reported Tenant monthly sales reports and yearly Certified Sales Reports from National Leasing accountants and Local Leasing contacts, and meeting each monthly deadline.
Collected, recorded and deposited monthly rent payments from all Specialty Leasing Tenants. Billed and collected late rent fines regularly.
Arranged office equipment repair and maintenance with vendors.
Generated and deciphered monthly Local Leasing Cash Reports.
Recorded and tracked all Tenant Security Deposits and Prepaid Rents according to each Tenant Lease.
Typed letters and memos in Word.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Gift card sales to business contacts and mall shoppers. Knowledge of entire Gift Card program and policies.
Maintained office petty cash.
Collection and record keeping of all Tenant's and Mall Vendors' Certificates of Insurance, verifying critical data at company's standards.
Record and maintain all Lost and Found items.
Assist with distribution of mall wheelchairs. Assist shoppers with stroller vending issues.
Maintained, distributed and recorded distribution and collection of keys to all Mall Tenant spaces, Retailer Merchandising Units, and all Storage Units in Mall. Knowledge of entire Mall key system.

Summary

Overview

Work History

Administrative Assistant

Education

High School Diploma -

Skills

Software

Timeline

Administrative Assistant

High School Diploma -

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