Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Rebecca Long

Forest Hill,MD

Summary

Detail-oriented Senior Transaction Coordinator and Office Manager with 8 years of experience in real estate administration, specializing in the seamless oversight of home buyer and seller transactions. Expertise in managing compliance, timelines, and communication among agents, clients, title companies, and lenders to facilitate smooth closings. Proficient in leveraging CRM software to enhance operational efficiency and ensure timely closings. Possesses a Real Estate License and is dedicated to providing exceptional client service throughout every stage of the transaction process.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Senior Transaction Coordinator

Alex Cooper Auctioneers
10.2024 - Current
  • Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
  • Process all contracts / documents to verify they have signatures and dates to ensure the transaction runs smoothly and submit all files to compliance
  • Track all timelines throughout the contract to ensure all target dates / deadlines are met and contingencies are released
  • Schedule all inspections, appraisals, closings etc. pertaining to the transaction and attend when needed
  • Work directly with agent, client, co-op agent, title company & lender with a high level of communication to ensure all parties are aware of the status of the transaction and collect any documents or information that is needed to bring the transaction to close
  • Review HUDs for accuracy
  • Update necessary information the MLS throughout the listing process, pending, and through to post closing
  • Work within a CRM database to ensure tasks are set and monitored to ensure a smooth transaction

Transaction Manager / Client Care Coordinator/ Office Manager

Home Group-Bel Air
10.2019 - 11.2024
  • Managed and coordinated all aspects of real estate transactions, including contract preparation, negotiation, and closing processes
  • Communicated effectively with clients, agents, lenders, and attorneys to ensure smooth transaction flow
  • Reviewed contracts for accuracy and completeness, identifying any discrepancies or missing information
  • Coordinated inspections, appraisals, and other necessary services to meet transaction deadlines
  • Maintained detailed records of all transaction activities and updated clients regularly on the progress of their transactions
  • Collaborated with title companies to facilitate timely issuance of title commitments and resolve any title-related issues
  • Served as a point of contact for clients throughout the entire transaction process, providing exceptional customer service
  • Closely monitored key dates and deadlines to ensure timely completion of all required tasks
  • Liaised between buyers/sellers, agents/brokers, lenders/mortgage professionals to facilitate efficient communication and problem-solving

Executive Assistant/Transaction Coordinator

Keller Williams American Premier Realty - Head/Taylor Team
02.2018 - 09.2019
  • Provided high-level administrative support to executive real estate team, managing calendars, scheduling appointments, and coordinating meetings
  • Maintained confidential client files and records in an organized manner to ensure easy access for the executive team
  • Coordinated property showings and open houses by scheduling appointments with potential buyers or tenants
  • Responded promptly to client inquiries via phone calls or emails, providing accurate information about available properties
  • Collaborated with real estate agents to gather necessary documents for property transactions such as contracts and leases

Executive Assistant to CEO

Apartment Services
09.2014 - 02.2018
  • Perform Administrative Duties to maintain and run a smooth office
  • Coordinate office calendar for all Property Managers
  • Coordinate and Schedule all meetings and appointments for the CEO
  • Answer all incoming phone calls
  • Rectify tenant complaints and work with tenants to resolve any issues before involving property manager and or CEO
  • Supply Orders

Education

Associate of Arts - Business

Harford Community College
Churchville, MD
05-2002

Skills

  • Document oversight
  • Transaction monitoring
  • Real estate management
  • Effective deadline management
  • Effective client communication
  • Organizational time strategies
  • Document coordination
  • Property research

Certification

Real Estate License

Timeline

Senior Transaction Coordinator

Alex Cooper Auctioneers
10.2024 - Current

Transaction Manager / Client Care Coordinator/ Office Manager

Home Group-Bel Air
10.2019 - 11.2024

Executive Assistant/Transaction Coordinator

Keller Williams American Premier Realty - Head/Taylor Team
02.2018 - 09.2019

Executive Assistant to CEO

Apartment Services
09.2014 - 02.2018

Associate of Arts - Business

Harford Community College

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