Summary
Overview
Work History
Education
Skills
Timeline
Generic

Rebecca Maul

Uxbridge,MA

Summary

Recognized as a highly enthusiastic and positive Executive Assistant with a proven track record of supporting executive-level management across multiple departments, including finance, operations, legal, human resources, and innovation. Known for thriving under pressure, maintaining strict confidentiality, and consistently operating with a sense of urgency. Experienced in handling complex executive-level assignments, utilizing innovative thinking to solve problems and providing valuable financial suggestions and adjustments to optimize budgetary processes.

Overview

16
16
years of professional experience

Work History

Executive Assistant: Danaher Ventures, Global

Danaher
03.2020 - Current
  • Company Overview: Danaher a leading global life sciences and diagnostics innovator, committed to accelerating the power of science and technology to improve human health.
  • Support Vice President S&T Innovation, Head Equity Ventures Mergers, Acquisitions & Alliances, Partnerships
  • Log and file CDA/NDA agreements
  • Create new vendor agreements, process Invoices using TimberScan
  • Managing complex calendars, scheduling all business and project-related meetings, and coordinating logistics
  • Responding promptly on behalf of leadership to scheduling requests, prioritizing projects, functions, and deadlines.
  • Coordinating complex travel arrangements (domestic and international) according to travel policy, including flights, hotels, trains, and car service
  • Ensuring completion of necessary documentation such as visas, passports, and country-specific travel requirements for each trip.
  • Ensuring timely completion of expenses within 30 days, adhering to the DHR travel policy, and providing accurate information for each report
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.

Executive Assistant: Danaher Life Science Platform & Danaher Innovation Center

Danaher
01.2018 - 03.2020
  • Company Overview: Danaher a leading global life sciences and diagnostics innovator, committed to accelerating the power of science and technology to improve human health.
  • Support VP, Legal and General Counsel, Sciex and Life Science Platform, VP, Human Resources Life Science Platform and Chief Technical Offer Danaher Innovation Center
  • Track and process Legal documents for signature
  • Creating and processing purchase orders, and submitting invoices into Oracle
  • Maintaining complex calendars in outlook
  • Responsible for printing and distributing correspondence related to business operations; compiling reports, charts, graphs, and presentation materials as requested by leadership and meeting deadlines.
  • Coordinating complex travel arrangements (domestic and international) according to the travel policy, including flights, hotels, trains, and car service as required.
  • Ensuring timely completion of expenses within 30 days as stated in the DHR travel policy and providing accurate information with each report.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.

Executive Administrative Assistant

PTC INC
01.2011 - 01.2018
  • Company Overview: PTC is one of the world's largest and fastest-growing technology companies assisting manufacturing leaders to address their biggest business challenges.
  • Support Divisional Vice President of Product lifecycle Management and Senior Vice President of Retail & Service Lifecycle Management R&D.
  • Utilize Oracle's financial reporting capabilities to generate accurate reports.
  • Track payments made on corporate cards and diligently reconcile them with corresponding expenses, ensuring accuracy and compliance.
  • Conduct thorough reviews and cross-reference data from financial reports and expense records to identify and resolve discrepancies.
  • Verify and reconcile expenses with corporate card payments, meticulously cross-referencing data for consistency.
  • Facilitate seamless travel arrangements for domestic and international trips, managing all logistical aspects.
  • Project manage logistics for internal and external global customer meetings.
  • Manage complex calendars
  • Diligently maintain and update internal SharePoint and Windchill drives, ensuring an organized repository for working presentations and communications.
  • Tailor presentations to specific audiences and meeting objectives, ensuring high-quality deliverables.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.

Executive Administrative Assistant

PTC INC
01.2011 - 01.2018
  • Company Overview: PTC is one of the world's largest and fastest-growing technology companies assisting manufacturing leaders to address their biggest business challenges.
  • Support Controller, Vice President of Finance, Senior Vice President of Tax and Treasurer, and Vice President of Accounting and Reporting.
  • Coordinate domestic and international travel arrangements.
  • Complete Domestic, International, and ACH wire transfers. Balance Daily Cash; Run reports from bank and balance against spreadsheet, assuring accuracy.
  • Tie out Foreign Currency transactions against the spreadsheet; check the exchange rate and dollar amounts assuring accuracy.
  • Statutory, control, and maintain a master spreadsheet of all counties containing subsidiaries for filing due dates, review dates, and tax information so financials are filed properly.
  • Review corporate expenses from bank statements for executive members, ensuring accuracy and adherence to policies.

Senior Administrative Assistant

Biogen Idec, Inc.
01.2009 - 01.2011
  • Company Overview: Biogen Idec is a global leader in the discovery of development, manufacturing, and commercialization of novel therapies.
  • Supported Vice President Legal Counsel of US Commercial, Merging Markets, and the Associate Legal Counsel of US Commercial, Merging Markets streamlining day-to-day operations.
  • Coordinated domestic and international travel.
  • Organized training for internal and external US commercial employees on “outside contract policy”. Created PowerPoint and WebEx presentations; tracked all attendees resulting in employees complying with the policy.
  • Selected for the Selectica team, electronic contract system; transferred and provided support on the transfer of contracts from iManage to Selectica for the commercial department.
  • Controlled and updated the internal Intranet page for the US Legal Commercial department.

Senior Administrative Assistant

Veritude / Biogen Idec, Inc.
01.2009 - 01.2010
  • Supported the Director and the team of US Commercial Training streamlining day-to-day operations.
  • Coordinated travel arrangements for domestic and international.
  • Organized and set up an off-site meeting for the department including presentations, activities, and meals.
  • Organized onsite training for the sales force, supported the sales team.
  • Compiled information from sources within the training department to update and maintain internal video communication for employees.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.

Education

Bachelor of Science - Business, Finance

University of Phoenix
Phoenix, AZ
06.2011

Skills

  • Skilled in Microsoft 365 applications
  • Teams
  • Proficient in Concur, Tavel and Expense software
  • Skilled in Oracle and TimberScan, A/P software
  • Strong problem solver
  • Schedule & calendar planning
  • Information confidentiality
  • Customer Service-oriented
  • Calendar management
  • Invoice processing

Timeline

Executive Assistant: Danaher Ventures, Global

Danaher
03.2020 - Current

Executive Assistant: Danaher Life Science Platform & Danaher Innovation Center

Danaher
01.2018 - 03.2020

Executive Administrative Assistant

PTC INC
01.2011 - 01.2018

Executive Administrative Assistant

PTC INC
01.2011 - 01.2018

Senior Administrative Assistant

Biogen Idec, Inc.
01.2009 - 01.2011

Senior Administrative Assistant

Veritude / Biogen Idec, Inc.
01.2009 - 01.2010

Bachelor of Science - Business, Finance

University of Phoenix

Similar Profiles

CREATE PROFILE
Rebecca Maul