Rebecca McCall
Sedona,AZ
Summary
Experienced Executive Assistant driven by a commitment to supporting others, fostering positivity, and embracing a healthy lifestyle. With over 7 years of executive support in dynamic settings, I bring strong organizational and communication skills to the table. I excel in office management, HR, compliance, managing schedules, IT systems management, SOPs, and ensuring confidentiality. Proficient in managing complex calendars, coordinating domestic and international travel arrangements, including conferences, road shows and special events. I am currently seeking to leverage my extensive administrative and management expertise with Enchantment Resorts to ensure smooth operations and client satisfaction. Focused on team collaboration, achieving results, and adapting to changing needs. Reliable in managing employee relations, recruitment processes, and HR compliance.
Overview
16
16
years of professional experience
Work History
HR Coordinator
L'Auberge De Sedona Resort & Spa
02.2025 - 09.2025
- Assisted in coordinating recruitment processes, including scheduling interviews and managing candidate communications.
- Supported onboarding procedures by preparing new hire documentation, I9 completion, and facilitating orientation sessions including new hire orientation packets and scheduling.
- Managed employee records, ensuring accurate data entry and compliance with company policies.
- Contributed to the development of HR materials, enhancing internal communications and employee engagement initiatives.
- Assisted HR team with employee recognition programs such as monthly employee birthdays & anniversaries and the Employee & Manager of the Quarter quarterly parties. This included placing the supply order for all birthday gifts, raffle prizes, creation of powerpoint presentations, awards for the ceremony, submitting of BEO in house meeting request form, employee luncheon flyer, donation drive flyer and office wide invitations.
- Cross department communication with all team members and management.
- Managed ordering of all employee uniforms, backstock and inventory including all vendor communications.
- Assisted accounting department when needed for 3 months.
Executive Assistant to CEO & President
Southwest Autism Research and Resource Center
01.2023 - 01.2024
- Managing the CEO's calendar, including organizing emails, scheduling appointments, and securing meeting locations daily for our top-tier donors, partners, board members, and committee affiliates.
- Collaborating directly with the Executive team on a daily basis to ensure the smooth execution of tasks, diligent follow-up on pending matters, and timely resolution of any arising issues.
- Partnering closely with the Development team to facilitate both small and large-scale fundraising events, Benevon tours, outreach initiatives, and donor engagement endeavors.
- Board Liaison to the Board of Directors and four additional committees.
Executive Assistant
The World Egg and Sperm Bank
01.2020 - 01.2023
- Coordinated and managed complex calendars, including scheduling and organizing meetings, appointments, and travel arrangements for executive team and staff of 20+ employees.
- Orchestrated end-to-end management of 14 domestic and international conferences and 2 road shows in 2023, overseeing logistics, budgeting, vendor coordination, and attendee services to ensure seamless and successful events.
- Prepared comprehensive daily and weekly reports and presentations, utilizing advanced proficiency in MS Office suite, to support decision-making and enhance efficiency in executive-level operations.
- Acted as a liaison between executive team and internal/external vendors weekly, ensuring effective communication and maintaining positive relationships to support successful business outcomes.
- Proficiently managed IT systems, including service infrastructure and database operations, ensuring seamless integration of new technologies and software applications to optimize data accessibility and enhance organizational efficiency.
- Led successful launch of 6 database portals on new hosting sites.
- Successfully oversaw comprehensive HR management of 20+ staff members, excelling in onboarding processes for new hires, and efficiently managing payroll operations to ensure timely and accurate compensation for all employees, fostering a positive and compliant work environment.
- Demonstrated proficiency in overseeing the development and execution of over 120 Standard Operating Procedures (SOP's) from initial conceptualization through implementation, ensuring streamlined processes and adherence to organizational standards.
Operations Manager
The Men's Wearhouse
01.2015 - 01.2019
- Oversee all aspects of store operations, including inventory management, sales about $3 million AGI, and customer service, to drive revenue.
- Manage a team of 10 employees, ensuring proper training, performance evaluations, and adherence to company policies and procedures.
- Implement effective inventory control strategies to optimize stock levels and reduce costs while ensuring product availability by meeting company goals and hitting target inventory numbers 6 years in a row.
Merchant Teller
Chase Bank
01.2010 - 01.2013
- Processed and recorded daily cash deposits and withdrawals accurately, ensuring a high level of attention to detail and adherence to banking policies and procedures.
- Conducted up to 100 financial transactions efficiently daily and provided exceptional customer service to over 60 merchants, resolving inquiries and concerns promptly and professionally.
- Collaborated with team members to balance cash drawers and reconcile discrepancies, maintaining a consistent level of accuracy in financial transactions.
- Identified and reported suspicious or fraudulent activities, adhering to regulatory guidelines and safeguarding the bank's assets.
- Solely entrusted as the vault keyholder, managing and safeguarding access to critical assets and confidential information, ensuring the highest level of security and operational integrity.
Education
Associates Degree - Interior Design
Scottsdale Community College
Scottsdale, AZ01.2010
Associates Degree - Architecture
Scottsdale Community College
Scottsdale, AZ01.2010
Skills
- HR policies and procedures
- Onboarding and orientation
- Data entry and reporting
- Background checks
- Recruitment and selection
- Professionalism and integrity
- HR software proficiency
- Recruiting
- Communication
- Positive Attitude
- Empathetic
Accomplishments
- Board liaison to the Board of Directors, Governance Committee, Finance Committee, Public Policy Committee and Self Advocate Advisory Board.
- Led and executed 14 conferences and 2 roadshows both domestically and internationally in 2023
- Grew donor applications over 75% on monthly goals with over 17 million views on TikTok post with over 6 million views on account in 2 months time
- Led annual growth of donor applications over 650% in 3 years time
- Led a successful launch of 6 database portals onto new hosting sites
Timeline
HR Coordinator
L'Auberge De Sedona Resort & Spa
02.2025 - 09.2025
Executive Assistant to CEO & President
Southwest Autism Research and Resource Center
01.2023 - 01.2024
Executive Assistant
The World Egg and Sperm Bank
01.2020 - 01.2023
Operations Manager
The Men's Wearhouse
01.2015 - 01.2019
Merchant Teller
Chase Bank
01.2010 - 01.2013
Associates Degree - Architecture
Scottsdale Community College
Associates Degree - Interior Design
Scottsdale Community College
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