Rebecca O'Donnell
LA PORTE,IN
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional.
Overview
4
4
years of professional experience
Work History
Administrative Assistant to Transportation
New Buffalo Area Schools
02.2023 - 12.2025
- Answered phone delivering messages to staff, students, drivers and the mechanic.
- Maintained inventory of office supplies, parts/tools for the mechanic and placed orders via Skyward.
- Kept in the communication with the Finical Director's assistant or the financial director for questions to maintain accuracy of orders being placed in the correct account.
- Managed Bus/Van schedules to keep operations efficient and compliant.
- Reviewed and filed paperwork related to transportation schedules, trips (sports & field) bus route & van run mileage sheets,
- Responded to transportation questions, requests, & information from staff, parents & students.
- Maintained communication with bus and van drivers via radio.
- Optimized calendar management for upcoming sports & field trips and cancellations.
- Obtained a chauffeur's endorsement for van transportation. Had a regular morning van run or would fill in for another driver.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies.
- Maintained and filed bus student conduct reports via Power School & sent emails to the appropriate staff members.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Assisted coworkers and staff members with special tasks on daily basis.
- Maintained electronic filing systems and categorized documents.
- Ensured five drivers, two sub bus drivers and three van drivers had been briefed with cancellations and/or updates to their assigned routes and runs.
- Used and understood programs of the following: Skyward, BusRight (GPS), Google Documents and Power School.
- Maintained regular, reliable and punctual attendance. Would be on stand-by (off hours) for emergency situations such as but not limited to: driver calling off, emergency with a school vehicle, staff, student etc. .
- Tech Savvy. Understands computers, printers, phones, fax, email and various other electronics.
- Maintained accurate files and records.
- Interacted and transported special-needs students on a daily bases. Kept in contact with their parents to notify them of any changes or updates.
Food Service Worker
Kingsbury Elementary School
01.2022 - 02.2023
- Prepared and served food items while maintaining high standards of hygiene and safety.
- Assisted in inventory management and restocking supplies to ensure efficient operations.
- Operated kitchen equipment and tools, ensuring proper use and maintenance practices were followed.
- Monitored food quality and freshness, reporting discrepancies to maintain high service standards.
- Sanitized kitchen surfaces and washed food prep tools, utensils and equipment.
- Participated in regular inventory checks, ensuring adequate stock levels were maintained without excessive waste or spoilage.
- Handled high-pressure situations calmly during busy mealtimes, maintaining a professional demeanor and ensuring students were served promptly.
- Enhanced customer satisfaction by providing efficient and friendly food service to students.
- Collaborated with kitchen staff to prepare nutritious and appealing meals for students daily.
- Notified supervisor of low stock as reminder to order ingredients, supplies and products.
- Monitored food service areas by checking holding temperatures and appearance.
- Continuously sought opportunities to expand knowledge of food service industry best practices in order to enhance overall performance and contribute positively to the school''s cafeteria operations.
- Lifted and carried heavy materials.
- Followed food safety practices and sanitation guidelines.
- Maintained composure and work quality while under stress.
- Prepared sandwiches, salads and other specialty items according to customer specifications.
- Reduced kitchen accidents by maintaining high standards of cleanliness and organization.
- Operated dish-washing and sanitizing equipment according to manufacturer instructions.
- Collaborated with kitchen staff to ensure timely and accurate order fulfillment.
- Developed positive relationships with students and staff, fostering a welcoming environment.
- Maintained cleanliness and organization of kitchen and dining areas.
- Prepared and served nutritious meals in compliance with dietary guidelines.
Education
No Degree - Office Management
Commonwealth Business College
Michigan City, INHigh School Diploma -
Michigan City High School
Michigan City, IN06-1997
Skills
- Customer service
- Data entry
- Administrative support
- File organization
- Scheduling
- Resourceful
- Documentation and recordkeeping
- Database entry
- Computer skills
- Verbal communication
- Data organization
- Records management
Affiliations
MEA - Michigan Education Association - Union member
Timeline
Administrative Assistant to Transportation
New Buffalo Area Schools
02.2023 - 12.2025
Food Service Worker
Kingsbury Elementary School
01.2022 - 02.2023
No Degree - Office Management
Commonwealth Business College
High School Diploma -
Michigan City High School