Hi, I’m
Rebecca Patterson
Stockton,Ca.
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Multitalented Executive Assistant with over 10 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
9
years of professional experience
Work History
Albertsons Companies
Executive Assistant
02.2022 - 09.2022
Job overview
- Marketing Dept
- Providing proactive executive level support to three Vice Presidents with heavy calendaring, monthly expense reports, presentations, event planner, scheduling caterers for lunch meetings and handling all administrative projects
- Management of various meeting invites and agendas for meetings, both external and internal
- Organize, prioritize and coordinate work activities plus demonstrating ability to meet deadlines
- Compose, edit and proofread business correspondence and presentations
- Leverage internal network and teams through technology to effectively manage workflow
- Ability to work on multiple projects, lead priorities and accurately set expectations.
Horizon Christian FellowshipStockton, CA.
Executive Assistant
02.2021 - 05.2021
Job overview
- Receive and process Email – archive, forward and respond
- Receive and welcome visitors to the office
- Perform duplicating and printing as requested
- Open, sort and distribute mail
- Answer telephones – take messages or handle personally
- Maintain office filing system, (electronic and paper)
- Maintain official church records membership, death, baptism, annual reports, elections
- Safekeeping of office credit card and sensitive information
- Maintaining a neat and orderly office
- Maintain Communications and Digital System
Sutter Health/Mental Health ServicesSacramento, CA.
Administrative Assistant
08.2019 - 11.2019
Job overview
- Assisted (4) department Directors with daily administration needs
- Heavy calendaring, scheduling meetings, conferences and events
- Arranged travel and transportation logistics
- Processed expense reports and submitted for approval
- Maintained office supplies and ordered lunch for meetings
- Taking department meeting minutes and distributing them to attendees via email
- Providing department procedural processes based on my experience to help improve workflow.
Health Plan of San Joaquin
Administrative Assistant
08.2018 - 11.2018
Job overview
- Scheduled community outreach events with non-profit communities and health organizations
- Reviewed community-marketing events and presented the event requests to committee to determine which event HPSJ will participate in during the fiscal year
- Coordinated In-Kind donation items for various community requests and events
- Inputting data logistics for upcoming events in Outlook calendar and data base program
- Created and implemented all necessary paperwork needed for event coordinators participation
- Communicated with community leaders, event coordinators and health management professionals.
University of the PacificStockton, CA.
Executive Assistant
01.2018 - 04.2018
Job overview
- Provided executive support to Associate VP, Director of Community Relations and Community Engagement Manager
- Managed complicated professional calendars, meetings, and arranging conference calls in multiple time zones
- Coordinated extensive and intricate professional travel arrangements
- Prepared business expense reports using Concur and JP Morgan Payment Net
- Screened and answered calls, emails, and correspondence with professionalism and in a timely manner
- Served as a liaison between the AVP, the University and the external community as well as serving as a leader among other support staff
- Interfaced with community leaders, campus staff and students
- On behalf of the AVP, updated, tracked and delegated tasks to committee team members
- Created PowerPoint presentations and Excel reports
- Planned and coordinated department events, holiday/retirement parties, volunteer activities, and created and updated RSVP list for dinners and off-site meetings.
IGT Global SolutionsSacramento, CA.
Project Coordinator
04.2017 - 05.2017
Job overview
- Provided support to Project Manager, assisting with project management and timelines
- Coordinated team meetings to discuss documentation, actions and risks on various projects
- Managed program plan tracking and updating documents using Clarity software
- Maintained all document versions through entire length of project in database
- Created “change requests” for engineers and submitted them for approval to the Project Management Board.
Kaiser PermanenteStockton, CA.
Administrative Assistant II
07.2015 - 01.2017
Job overview
- Provided administrative office support to Director and a Management Team of (5)
- Configuring data base spreadsheets for calibration pertaining to agent performance metrics
- Processed expense reports using One Link software
- Prepared agendas and meeting minutes for all department meetings
- Ordering lunch and planning events for the department including team-building activities.
University of Pacific
Administrative Assistant
12.2014 - 06.2015
Job overview
- Registrar’s Office)
University of Pacific
Administrative Assistant II
09.2014 - 10.2014
Job overview
- Vice Provost – CTL (Center for Training and Learning).
University of the PacificStockton, CA.
Executive Assistant
03.2014 - 05.2014
Job overview
- Performed high-level administrative support to Dean of the library and the Assistant Dean
- Served as a leader among other support staff and delegated all administrative tasks for student interns
- Coordinated logistics for luncheon meetings/events and various campus activities which included; arranging catering services, technical support, creating meeting invitations and managed RSVP list
- Complex calendaring created agendas and meeting minutes.
University of the PacificStockton, CA.
Executive Assistant
10.2013 - 02.2014
Job overview
- Assisted Associate Vice President of Communications with special projects and created press kits for media and the community events
- Communicated and interacted with all departments of the University, including the President and Provost’s offices
- Attended all department meetings, taking minutes and distributing meeting minutes to committee staff members
- Prepared responses to routine inquiries regarding the University
- Managed electronic files and Share Point drives
- Assisted the President of the University with special projects.
Education
San Francisco State University
BA Degree from Communications
Skills
- Technical:
- Microsoft Word, Excel, PowerPoint, Publisher, Outlook SharePoint; Concur, Ascend, Adobe, Acrobat X Pro; Google Docs, Lotus Notes, Adobe Acrobat X Pro, Dropbox, Kronos, Microsoft Outlook Calendar and Microsoft 365 and Visio, Microsoft Teams
- Articulate and Well-Spoken
- Administrative Support
- Meeting Planning
- Filing and Data Archiving
- Office Administration
- Business Writing
- Information Confidentiality
- Expense Reporting
- QuickBooks Expert
- Strong Problem Solver
- Invoice Processing
- Appointment Setting
- Scheduling
- Resourceful
- Travel Coordination
- Conference Planning
- Professional and Mature
- Meticulous Attention to Detail
- Report Generation
- Excel Spreadsheets
- Understands Grammar
- Proper Phone Etiquette
- Interpersonal Communication
- Business Correspondence
- Executive Support
- Proofreading
References
References supplied upon
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant
Albertsons Companies
02.2022 - 09.2022
Executive Assistant
Horizon Christian Fellowship
02.2021 - 05.2021
Administrative Assistant
Sutter Health/Mental Health Services
08.2019 - 11.2019
Administrative Assistant
Health Plan of San Joaquin
08.2018 - 11.2018
Executive Assistant
University of the Pacific
01.2018 - 04.2018
Project Coordinator
IGT Global Solutions
04.2017 - 05.2017
Administrative Assistant II
Kaiser Permanente
07.2015 - 01.2017
Administrative Assistant
University of Pacific
12.2014 - 06.2015
Administrative Assistant II
University of Pacific
09.2014 - 10.2014
Executive Assistant
University of the Pacific
03.2014 - 05.2014
Executive Assistant
University of the Pacific
10.2013 - 02.2014
San Francisco State University
BA Degree from Communications