Summary
Overview
Work History
Education
Skills
Personal Information
Certification
Timeline
Generic
REBECCA RIVAS

REBECCA RIVAS

Post Falls,ID

Summary

Experienced Project Coordinator with a proven track record in the industrial field. Demonstrates a proactive approach in managing projects and leading teams. Seeks growth opportunities in your company as an ambitious team player. Possesses a strong work ethic, adaptability, exceptional interpersonal skills, and adept at independent work and quick skill acquisition.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Project Coordinator - Commercial Construction

Volt Workforce Solutions
Spokane , WA
01.2023 - Current
  • Developed and managed project documentation to ensure transparency for all stakeholders, processed invoices, and maintained up-to-date records of monthly budget actuals.
  • Coordinate meetings with clients, contractors, and subcontractors to review progress updates, address risk mitigation strategies, and resolve outstanding issues.

Project Coordinator

H2E, Inc
Liberty Lake, WA
05.2021 - Current
  • Developed and issued purchase orders, cultivated and maintained relationships with suppliers and vendors.
  • Coordinated meetings among stakeholders, managed invoice processing, and maintained a comprehensive database of project details, including budget, resources, and deliverables.

Accounts Payable Specialist

Unitech Composites
Hayden, ID
07.2017 - Current
  • Executed the prompt processing of accounts payable transactions, ensuring timely financial operations. Conducted detailed reviews of invoices and check requests to maintain accuracy and compliance. Proactively identified and addressed discrepancies among purchase orders, recording documents, and vendor invoices, thereby enhancing the integrity of financial data.
  • Annually, completed all required 1099 forms in accordance with regulatory guidelines. Provided vital support in ensuring timely month-end and year-end close processes by assisting in the maintenance of the accounting system to uphold data accuracy and financial integrity.

Project Administrator

Welch Comer Engineers
Coeur D'Alene, ID
08.2022 - 01.2023
  • Ensured project compliance, evaluated contractor scope and materials, and conducted pricing analysis for competitive bidding.
  • Delivered administrative project support through the timely coordination of meetings, meticulous maintenance of meeting minutes, and precise formatting of engineering specifications and front-end documents.

Operations Coordinator

H2E, Inc
Liberty Lake , WA
04.2018 - 04.2021
  • Maintained comprehensive human resource records and upheld the confidentiality of sensitive personal information. Ensured the accuracy of personnel records through meticulous management of confidential files and databases.
  • Developed and implemented comprehensive training and mentorship programs to enhance employee skills and motivation, thereby maximizing team productivity and optimizing performance outcomes.

Office Manager

Jerry Thew Centaurus Financial
Spokane, WA
08.2016 - 03.2017
  • Developed and managed a meticulously organized filing system to ensure the systematic storage and easy retrieval of records, correspondence, and other critical documents, thereby enhancing operational efficiency and data accessibility.
  • Supported senior management by preparing and delivering comprehensive reports and presentations for client meetings, contributing to enhanced business communications and decision-making processes.

Executive Assistant to the Regional Vice President

Infiniti Nissan Western Regional Headquarters
Irvine, CA
03.2016 - 07.2016
  • Served as a liaison between executive leadership and both internal and external stakeholders, enhancing the flow of communication and ensuring effective information exchange to support organizational goals.
  • Coordinated domestic travel arrangements for upper management, ensuring seamless booking of airfare, lodging, and ground transportation to facilitate efficient and stress-free travel experiences.

Executive Assistant to the CEO

Lost International LLC
Irvine, CA
11.2014 - 02.2016
  • Managed the full cycle of accounts payable and receivable, encompassing the entry of bills into QuickBooks, payroll processing, bank account monitoring, check issuance, preparation of 1099s and W-2s, and processing of credit card payments.
  • Transcribed personal correspondence directly from the CEO, managed and coordinated both international and domestic travel for senior management, including arranging transportation, accommodations, and flight bookings.

Office Manager

Robert Sanilippo, EA, CFP, LPL Financial
Fountain Valley, CA
07.2006 - 03.2014
  • Handled data collection, analysis and perfected report preparation towards successful client relationships.
  • Managed client financial accounts, including account opening, closing, and fund distributions, while preparing required documentation.

Education

Orange Coast College
Costa Mesa, CA

Skills

  • Stakeholder Communication
  • Risk Analysis and Management
  • Procurement
  • Project Coordination
  • Document Control
  • Detail Oriented
  • Flexible and Adaptable
  • Problem-Solving
  • Time Management

Personal Information

Title: PROJECT COORDINATOR

Certification

  • Certified Associate in Project Management (CAPM)

Timeline

Project Coordinator - Commercial Construction

Volt Workforce Solutions
01.2023 - Current

Project Administrator

Welch Comer Engineers
08.2022 - 01.2023

Project Coordinator

H2E, Inc
05.2021 - Current

Operations Coordinator

H2E, Inc
04.2018 - 04.2021

Accounts Payable Specialist

Unitech Composites
07.2017 - Current

Office Manager

Jerry Thew Centaurus Financial
08.2016 - 03.2017

Executive Assistant to the Regional Vice President

Infiniti Nissan Western Regional Headquarters
03.2016 - 07.2016

Executive Assistant to the CEO

Lost International LLC
11.2014 - 02.2016

Office Manager

Robert Sanilippo, EA, CFP, LPL Financial
07.2006 - 03.2014

Orange Coast College

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REBECCA RIVAS