Rebecca Rodriguez
Grapevine
Summary
Personable and organized professional with strong multitasking skills and attention to detail. Well-versed in managing calendars and handling correspondence, proficient in office software and project management tools. Committed to enhancing productivity and streamlining administrative processes to support organizational goals.
Overview
21
21
years of professional experience
Work History
Executive Assistant
Surgical Care Affiliates
03.2018 - 10.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Administrative Assistant
CTB/McGraw-Hill
01.2005 - 01.2017
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Business Office Manager
Electric Visual Evolutions
10.2003 - 01.2005
- Updated reports, managed accounts, and generated reports for company database.
- Managed financial operations for the business, ensuring accurate budgeting and timely invoice processing.
- Resolved financial discrepancies and customer billing issues with timely attention.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated staff schedules, adjusting workloads to maximize productivity and meet deadlines.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Improved workflow efficiency by streamlining office processes and implementing new software solutions.
Education
Bachelor of Arts - Literarture
University of Texas At Dallas
Richardson, TX05-2016
Associate of Arts - General Studies
Saddleback College
Mission Viejo, CA05-2012
Skills
- Executive support
- Office management
- Strong problem solver
- Scheduling
- Calendar management
- Travel coordination
- Meeting planning
- Database management
- Expert MS office suite
- Project management
Teammate of the Year, 2021
SCA Teammate of the Year Award
June Stock Service Award
June Stock Award for service excellence
Timeline
Executive Assistant
Surgical Care Affiliates
03.2018 - 10.2024
Administrative Assistant
CTB/McGraw-Hill
01.2005 - 01.2017
Business Office Manager
Electric Visual Evolutions
10.2003 - 01.2005
Bachelor of Arts - Literarture
University of Texas At Dallas
Associate of Arts - General Studies
Saddleback College
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