Summary
Overview
Work History
Education
Skills
Timeline
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Rebecca Rutherford

Annandale,VA

Summary

Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.

Overview

7
7
years of professional experience

Work History

Manpower Analyst

United States Marine Corps, USMC
Quantico, VA
08.2023 - Current
  • Worked closely with IT teams to ensure proper integration between systems platforms.
  • Manage personnel assignments, operating levels, staffing and developing sourcing solutions for permanent manpower requirements.
  • Advising leadership on implications of manpower requirements, including reorganization and emerging initiatives.
  • Maintain and admister enterprise-wide requirements tracking systems.
  • Coordinating and managing reception and retention of personnel by integrating and planning to meet long-term manpower goals.
  • Coordinating with specialists and subject matter experts to ensure alignment of occupational, job based goals and availability while balancing overall organization-wide priorities.

Personnel Manager

United States Marine Corps
Louisville, Kentucky
10.2020 - 08.2023
  • Designed internal staff orientation and training programs and led onboarding and employee training sessions.
  • Maintained accurate records of personnel transactions such as hires, promotions, transfers, performance reviews and terminations.
  • Organized training sessions for staff members on topics such as safety procedures, company policies and software applications.
  • Advised management on best practices for managing personnel in compliance with federal labor laws.
  • Created reports related to personnel activity including turnover rates, hiring trends and salaries paid out by position and level.
  • Maintained records of personnel-related data such as hires, transfers, performance reviews and absenteeism.
  • Coordinated with managers to ensure that staffing needs were met in a timely manner.
  • Administered benefits open enrollment by informing employees of enrollment period dates and answering questions.
  • Provided assistance with onboarding new employees; ensured that all paperwork was completed properly and filed accurately.
  • Developed and maintained filing systems for both paper and electronic records.
  • Handled confidential documents in a secure manner while ensuring privacy regulations were met.
  • Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
  • Researched information related to specific projects or topics as requested by management personnel.
  • Organized travel arrangements for staff members as needed.
  • Performed data entry tasks in an accurate and timely manner.
  • Responded promptly to customer inquiries regarding product features or services offered.
  • Compiled data from various sources to create detailed reports for presentation to management.
  • Processed incoming mail on a daily basis; sorted mail into appropriate categories for distribution or filing purposes.
  • Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
  • Maintained contact lists of vendors, customers and other stakeholders as required by the organization's policies.
  • Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
  • Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout, and budgetary requirements.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Checked stock to determine inventory levels and maintain office supply products.
  • Automated office operations by managing internal and external customer correspondence, record tracking and data communications.
  • Used voice recorder or notepad to compose and transcribe meeting minutes.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Served as a liaison between departments within the organization to ensure efficient communication between all parties involved in a project.
  • Developed and maintained effective relationships with internal and external stakeholders.

Medical Records Manager

United States Marine Corps, USMC
Louisville, Kentucky
10.2020 - 08.2023
  • Provided administrative support to department staff, including scheduling appointments and organizing meetings.
  • Prepared reports summarizing patient information as requested by physicians or other healthcare providers.
  • Assisted in the development of policies and procedures related to the maintenance of accurate medical records.
  • Maintained a secure filing system for confidential documents.
  • Entered data into electronic health record systems (Medical Readiness Reporting System MRRS).
  • Updated patient files with new medical information as needed.
  • Retrieved patient medical records in response to requests from authorized personnel.
  • Reviewed medical records for completeness and accuracy according to established guidelines.
  • Obtained information by contacting appropriate personnel or patients.
  • Observed confidentiality and safeguarded all patient-related information.
  • Supported administration staff with records requests to support patient care.
  • Scanned and validated medical records for upload.
  • Maintained complete confidentiality in accordance with organization and legal requirements.
  • Managed release of information requests and identified requestors as patient, relation or provider.
  • Purged outdated files.
  • Accurately entered patient information into electronic health record systems.
  • Safeguarded patient records, managing data transfers in compliance with HIPAA standards and organizational regulations.
  • Indexed and cataloged medical records for easy retrieval and archival purposes.
  • Scanned and converted paper records to digital format, ensuring clear and legible documents.
  • Coordinated with physicians and other healthcare providers to ensure timely completion of medical records documentation.
  • Maintained a secure environment for storing sensitive patient information by implementing appropriate security measures such as encryption and firewalls.

Agency Program Coordinator

United States Marine Corps, USMC
Louisville, Ken
10.2020 - 08.2023
  • Created detailed reports outlining findings from investigations into possible credit card fraud incidents.
  • Utilized advanced analytics tools to identify anomalies within large datasets.
  • Implemented automated monitoring systems designed to detect abnormal activity across multiple accounts.
  • Monitored customer accounts for any suspicious activity or unauthorized use of cards.
  • Communicated with customers and company personnel, utilizing active listening, and interpersonal skills.
  • Maintained files, records, databases and prepared routine management reports.
  • Reviewed, verified, and identified customer transactions to detect and prevent financial crimes activities.
  • Performed general accounting handling functions such as closing accounts and placing accounts on hold.
  • Conducted reviews of flagged transactions and reports that showed potential suspicious activity.
  • Analyzed customer data to detect suspicious activity, such as multiple accounts opened in a short period of time or large purchases made with little or no money down.

Combat Instructor

United States Marine Corps, USMC
Jacksonville, North Carolina
09.2017 - 09.2020
  • Maintained records related to training activities such as attendance logs, test scores, and evaluations.
  • Conducted field exercises to evaluate effectiveness of individual actions of Marines in simulated battle scenarios performing fireteam and squad maneuvers.
  • Organized range activities including target practice, qualification tests, and tactical maneuvers.
  • Coordinated with other instructors to ensure efficient delivery of specialized training courses.
  • Responded quickly to emergency situations involving injury or equipment malfunction during training sessions.
  • Inspected equipment prior to use by troops to ensure safety guidelines were met.
  • Evaluated performance levels of trainees during each evolution of training.
  • Monitored progress of students throughout their training period while providing feedback where needed.
  • Supervised live fire drills to instruct troops on proper firing techniques.
  • Educated students using customized teaching methods and hands-on curriculum.
  • Evaluated student progress and adjusted learning plans to foster progress.
  • Delivered group lectures and hands-on demonstrations to instruct students.
  • Enhanced students' confidence and progress by promoting diligence and determination with difficult tasks.
  • Built positive relationships with students, parents, colleagues and administrators.
  • Mitigated learning gaps and effectively delivered curriculum to students.
  • Carried out balanced program of instruction and work time to give students optimal learning experiences.
  • Encouraged students to explore individual learning opportunities to expand knowledge of subject areas.
  • Assessed student needs in context of qualifications, limitations, abilities and interests.
  • Instructed soldiers in the proper methods for clearing a room or area of enemy combatants.
  • Provided instruction to personnel on weapons handling and combat tactics.
  • Trained personnel in the safe operation and maintenance of all assigned weapons systems.
  • Developed and implemented training programs for military personnel in the use of firearms, explosives, hand-to-hand combat, and other combat techniques.
  • Conducted lectures on relevant topics such as battlefield first aid, land navigation, and mission planning.
  • Supervised multiple crews during live-fire exercises to ensure compliance with established safety regulations.
  • Monitored and adjusted fire as required when engaging targets with the mortar system.
  • Operated and maintained infantry weapons, including the M203 Grenade Launcher and 60mm Mortar System.
  • Managed supplies necessary for mission success, including ammunition storage and distribution.
  • Conducted daily maintenance of mortar systems, ensuring all components were in proper working order.
  • Inspected and repaired small arms weapons such as the M16A2 rifle and M249 SAW machine gun.
  • Instructed junior personnel in the use of infantry weapons, including safety protocols, range rules, and marksmanship techniques.
  • Maintained rifles, machine guns, mortars and hand grenades, verifying weapon locations and supporting magazine operations.
  • Led small teams in tactical operations under stressful conditions.
  • Conducted daily physical fitness training to maintain combat readiness.
  • Engaged in marksmanship training with various weapons systems to ensure accuracy and proficiency.

Education

BBA - Accounting

Eastern Kentucky University
Richmond, Kentucky

Skills

  • Flexible and Adaptable
  • Critical Thinking
  • Workforce Planning

Timeline

Manpower Analyst

United States Marine Corps, USMC
08.2023 - Current

Personnel Manager

United States Marine Corps
10.2020 - 08.2023

Medical Records Manager

United States Marine Corps, USMC
10.2020 - 08.2023

Agency Program Coordinator

United States Marine Corps, USMC
10.2020 - 08.2023

Combat Instructor

United States Marine Corps, USMC
09.2017 - 09.2020

BBA - Accounting

Eastern Kentucky University
Rebecca Rutherford