REBECCA SWEAT

MANAGE THE COMPANY’S HR DEPRATMENT/FACILITY & EMPLOYEE SECURITY COMPLIANCE

• Perform Human Resources tasks to include recruiting, interviewing, hiring
• Onboarding, offboarding and terminations
• BambooHR
• Ensure job descriptions are up to date and compliant with all local, state, and federal regulations.
• Develop training materials and performance management programs to help ensure employees understand their job responsibilities.
• Create a compensation strategy for all employees based on market research and pay surveys; keeps the strategy up to date.
• Investigate employee issues and conflicts and brings them to resolution.
• Ensure the organization’s compliance with local, state, and federal regulations.
• Complete Verification of Employment for financial institutions.
• Develop, administer, and audit security programs for compliance with government regulations.
• Perform all contractual security requirements for all classified programs.
• Investigate security violations and prepare reports specifying preventive action to be taken.
• Responsible for keeping up to date on all changes to security policy and directives.
• Process security clearances for current employees and new hires.
• Work within DISS/NBIS and NISS Government databases.

PERFORMS ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE FUNCTIONS OF THE BUSINESS OFFICE

• Invoicing for commercial and government contracts.
• Expense Report processing for all company travel.
• Onboarding and Offboarding of employees to include Microsoft & Google Drive licenses.
• Issuance and tracking of all Engineering software licenses.
• Costpoint setup of employees and venders.
• Voucher processing in Costpoint.

PERFORMS ADMINISTRATIVE FUNCTIONS OF THE RECRUITMENT PROCESS TO ENSURE CORPORATE COMPLIANCE.

• Preparation of credentialing packets for submission for clinical personnel.
• Verify active/clear healthcare licenses and certifications.
• Schedule interviews with candidates; coordinates all details of interviews including travel arrangements.
• Assist with written and verbal communications with candidates and hiring managers throughout the interview process.
• Maintain the Applicant Tracking System (ATS) candidate records.
• Work with candidates to answer any questions they may have in the hiring process.
• Facilitate all onboarding activities including onboarding documents.
• Request and monitor background check and drug screen for new hires.
• Maintain relationships with candidates through the onboarding process.
• Keep detailed records of all applicants/candidates.

PROVIDE PROGRAM/OPERATIONAL SUPPORT TO THE INTERNATIONAL PROGRAMS/CONTRACTS.

• Preparation of credentialing packets for submission for clinical personnel.
• Verify active/clear healthcare licenses and certifications.
• Works with all members of the international program team and other internal departments as required to facilitate deployment operations.
• Coordinated with recruitment, staffing, logistics for mobilization of deployed personnel.
• Familiarity with Open Hire/SilkRoad/Red Carpet/Deltek Talent Management.
• Resume review & sending resumes to hiring managers for approval.
• Initiating new hire on-boarding
• I-9 verification
• (Successfully completed the E-Verify I-9 Verification Tutorial and Test)
• Communicating with candidates via phone and email regarding position availability.
• Placing candidates in available positions overseas.
• Planning/scheduling/conducting training classes.
• Preparing and tracking documentation for deploying personnel.

PROVIDE ADMINISTRATIVE, SECRETARIAL AND CLERICAL SUPPORT FOR THE MEDICAL STAFF, MEDICAL DIRECTOR, AND BUSINESS OPERATIONS AT THE CLINIC.

• Coordinate workflow in front office reception area, reception desk and receiving window providing “first contact” for visitors and patients.
• Work a multiline phone system.
• Preparation of correspondence and the maintenance of files, databases, records and scheduling calendars.
• Keep meeting minutes.
• Coordinate and track client services and office visits to ensure accurate authorization and completion of requested and required forms and services.

MANAGE & SUPPORT THE RECRUITMENT OFFICE AND STAFF FOR A WOMAN-OWNED BUSIENSS ENTERPRISE (WBE) STAFFING & RECRUITMENT FIRM.

• Prepare and run payroll for employees and contractors.
• Process all customer and vender invoices.
• Maintain website job postings and accounts.
• Create candidate documents for clients.
• Data entry and record filing

PROVIDE ADMINISTRATIVE, SECRETARIAL AND CLINICAL SUPPORT FOR THE SKILLED NURSING FACILITY’S REHABILITATION DEPARTMENT.

• Answering multiline phone system
• Data entry, filing medical documents, sending & receiving faxes.
• Maintaining Therapy Medical Records/Charts
• Verifying insurance for new patients
• Verify accuracy of employee time sheets and patient therapy time sheets
• Transport patients to and from therapy appointments

PROVIDE ADMINISTRATIVE, SECRETARIAL AND CLINICAL SUPPORT FOR A PRIVATE PLASTIC SURGEON PRACTICE.

• Prepare charts for office visits and surgeries.
• Greet patients and provide necessary paperwork.
• Schedule appointments using Cosmetisoft Software
• Data entry, filing, and maintaining office equipment and supplies.
• Maintain Private Practice website and track online search inquiries.
• Maintain personal calendar of surgeon for after-hours music gigs.
• Coordinate personal appointments.

PROVIDE ADMINISTRATIVE, SECRETARIAL AND CLINICAL SUPPORT FOR A FAMILY PRACTICE AND WALK-IN URGENT CARE FACILITY.

• Prepare charts for office visits.
• Greet patients and provide necessary paperwork.
• Schedule appointments
• Verify insurance.
• Data entry, filing, and maintaining office equipment and supplies.
• Fulfilled medical records requests.