Rebekah Garrett
Longmont,CO
Summary
Dynamic and detail-oriented administrative professional with over 20 years of experience in executive support, office management, and coordination of complex administrative and financial functions. Recognized for maintaining discretion and keen attention to detail while effectively anticipating needs in fast-paced, deadline-driven environments. Proven ability to streamline processes and enhance operational efficiency, serving as a reliable point of contact for leadership, clients, and vendors. Committed to fostering collaborative relationships and driving organizational success through proactive problem-solving and strategic planning.
Overview
23
23
years of professional experience
Work History
Office Administrator
Slade Glass Co.
01.2024 - Current
- Serve as the central administrative hub for daily office operations, supporting the business owner and project manager to ensure smooth workflow and timely project completion.
- Coordinate schedules for installers and technicians, managing calendars, appointments, and project timelines.
- Prepare, track, and manage bids, quotes, invoices, and payment reconciliation, ensuring accuracy and compliance with internal procedures.
- Act as primary point of contact for walk-in and phone clients, delivering professional customer service and resolving inquiries efficiently.
- Maintain organized office systems, including inventory management, documentation, and records, to support a productive and well-run office.
Operations Associate
Jocelyn Pension Consulting
01.2019 - 01.2024
- Provided high-level administrative and operational support across multiple retirement plan accounts, ensuring accuracy, compliance, and timely processing.
- Served as a primary liaison for clients, handling calls, correspondence, and day-to-day administrative inquiries.
- Processed daily cash receipts and disbursements and reconciled accounts, identifying and resolving discrepancies.
- Assisted with document preparation, filing, and maintenance of confidential client records.
- Supported participants with enrollment, contributions, distributions, and other plan-related documentation.
- Trained junior staff on best practices for operations and client service protocols.
Senior Executive Assistant
Eide Bailly, LLP
01.2012 - 01.2018
- Provided comprehensive executive-level support to multiple partners and managers across two departments.
- Managed calendars, tracked deadlines, and coordinated workflow for time-sensitive projects.
- Drafted, edited, and proofread correspondence, reports, and presentations.
- Supervised and trained a team of three administrative staff, delegating tasks and ensuring quality standards.
- Oversaw document management, scanning, archiving, and confidential record retention.
- Coordinated mail handling, certified shipments, and expedited deliveries.
- Managed complex executive schedules, prioritizing critical meetings and engagements.
Executive Assistant
CDR Assessment Group
01.2007 - 01.2012
- Supported CEO with calendar management, travel coordination, and expense reporting.
- Prepared and edited correspondence, presentations, and internal documents.
- Managed office operations, including supply ordering, records management, and database upkeep.
- Served as a professional first point of contact, handling calls and sensitive communications.
- Coordinated office services such as reception coverage, facilities support, and security access.
- Managed executive schedules, ensuring optimal time allocation and prioritization of key meetings.
- Prepared meeting agendas and minutes, facilitating clear communication among stakeholders.
- Coordinated travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
Administrative Assistant
Regional Medical Laboratories
01.2003 - 01.2007
- Provided administrative and office support to leadership and client service teams in a fast-paced medical environment.
- Prepared, proofread, and processed contracts, reports, and client documentation with a high level of accuracy.
- Created and maintained spreadsheets, logs, and tracking reports to support daily operations and financial reporting.
- Coordinated internal communication between departments to ensure timely processing and resolution of requests.
- Supported team workflow by prioritizing tasks, maintaining organized records, and assisting with training of new staff.
- Developed training materials for new administrative staff, enhancing onboarding process.
- Managed inventory of office supplies, ensuring timely replenishment and cost control.
Education
BBA - International Business
Northeastern State University
Tahlequah, OK12-2001
Skills
- Executive & Administrative Support
- Office & Operations Management
- Calendar, Travel & Meeting Coordination
- Document Preparation & Proofreading
- Client & Stakeholder Communication
- Records Management (Digital & Physical)
- Invoicing, Billing & Expense Reporting
- Team Leadership & Training
- Confidential & Sensitive Information Handling
- Microsoft Office (Word, Excel, Outlook, PowerPoint), cloud-based collaboration tools, virtual meeting platforms
- Time management
- Customer engagement
Timeline
Office Administrator
Slade Glass Co.
01.2024 - Current
Operations Associate
Jocelyn Pension Consulting
01.2019 - 01.2024
Senior Executive Assistant
Eide Bailly, LLP
01.2012 - 01.2018
Executive Assistant
CDR Assessment Group
01.2007 - 01.2012
Administrative Assistant
Regional Medical Laboratories
01.2003 - 01.2007
BBA - International Business
Northeastern State University