Rebekah Hudnall
Executive Assistant - Proposal Manager
CO
Summary
Professional C-Suite Level Liaison with a strong background in fostering communication and building relationships. Skilled in team collaboration and adept at navigating changing needs to achieve results. Expertise in conflict resolution, project management, and strategic planning. Reliable, adaptable, and focused on driving success through effective partnerships and clear communication.
Great track record of managing and driving multiple successful projects outcomes and enhancing team cohesion through effective and collaborative partnerships. Utilizes exceptional mediation and negotiation skills to resolve conflicts and align stakeholder interests. My goal is to obtain a position that will allow me to utilize my aforementioned skills, the following experiences, along with my business knowledge, proclivity for languages, affinity for discretion and work ethic, while offering me opportunities for advancement and challenging me to grow professionally.
Overview
18
18
years of professional experience
Work History
Federal Proposal/Capture Manager, BD Teaming Liaison
EBI Consulting
12.2020 - 03.2025
- As a Proposal/Capture Manager and BD Teaming Liaison in the Federal and Municipal Markets, my role includes but is not limited to maintaining multiple tracking systems for researching, identifying, qualifying, and capturing opportunities within the (SLED) markets. I have created a QA/QC milestone driven process for my team to deliver timely submissions of highly professional, strategic, accurate and compelling proposals. I maintain a win-rate of greater than 80%. Additionally, I consistently identify prospective companies to seek out appropriate teaming partners as needed for various proposal pursuits while leading and supporting strategic capture efforts to build winning teams. With greater than 15 years of experience in management, (five+ years with an engineering, landscape architecture and master planning company in Florida).
- Key Highlights:
- Identify, qualify and ultimately capture opportunities within both the Federal and Municipal markets.
- Facilitated communication between departments to enhance collaboration and streamline processes.
- Consistently developing professional relationships with, doing research on and seeking out appropriate teaming partners as needed, for various proposal pursuits by leading and participating in strategic teaming
- Coordinated project timelines and deliverables, ensuring alignment with organizational goals.
- Monitor and Track multiple opportunities and project sites such as GovWin, GSA eBuys, FindRFP, VendorLink, Bonfire, Periscope, BidSync, DCAMM, COMMBUYS, Central Register, Designer Services, etc., to track and capture opportunities (current and forecasted)
- Pulling from my previous work and experience in the Civil/Environmental engineering fields, international contracting, knowledge and use of languages, studies of cultures, psychology and communication, past experience of running my own business as well as my overseas travels and military contracting background to properly vet, track and pursue projects.
- Attend Summits and conferences to promote EBI in the different sectors such as the Southwest Defense Contracting Summit held in San Antonio, TX, SAME webinars as well as Professional Development and contracting forums.
- Build the agenda and lead the company's GO/NO-GO Meetings
- Actively participate in Marketing Campaigns
- Coordinate the calls, build the agenda and take meeting minutes for our monthly BD Pursuit Discussion Call
- Lead and actively Participate in the bi-weekly Proposal Team Cross-Training
- Provide Research for Proposal Development as well as full proposal review, QA/QC and final proofing
- Created and maintain an up-to-date Company-wide Teaming Matrix (including DEI specific goals and active Matrix)
- Keep a current and detailed Proposal Tracking System in support of the Proposal Team
Executive Assistant - Contract Coordinator
Watson Realty Corp.
01.2016 - 01.2021
- Act as liaison between buying and selling agents, customers, mortgage companies and insurance providers
- Retain a strong schedule on all actions to be completed by the pre-set dates detailed in the contract
- Communicate actively and in a timely fashion with all parties involved
- Maintain an organized and up to date file on all contact made and follow-up needed for customers and agents alike
- Promoting the Agents listings with descriptions, photos and other related materials
- As Social Media Specialist
- Actively post and communicate through social media outlets (i.e. Facebook, Twitter, LinkedIn, Instagram and other social media platforms)
- Promote Agents recent sales, as well as keeping their profile current
- Maintain a constant stream of marketing material on social media
- Regular email updates sent, USPS mailing lists, and any other avenues of contact with past, present and future customers
- Marketing material mail-outs for designated marketing regions
- Maintain an organized and up to date file on all contact made and follow-up needed for customers
- As Marketing Assistant
- Marketing Assistant for multiple agents
- Follow-up communication with past customers
- Assisted Agents with promotions, listing descriptions, photos and other related materials, as well as recent sales and profile upkeep
- Marketing materials mailed to designated marketing regions
- Stage houses for marketing purposes and higher sale rate
Senior Executive Assistant - Marketing/Proposal Coordinator
Prime AE (formerly Prosser, Inc.)
04.2015 - 03.2020
- Coordinated executive calendars, ensuring alignment with priorities and efficient time management.
- Managed communication between executives and stakeholders, facilitating clear information flow and timely responses.
- Organized travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
- Prepared meeting agendas and materials, enhancing productivity during executive sessions.
- Maintaining a warm atmosphere filled with friendliness and diplomacy while standing in as the first response and ambassador between clients and company
- Answer high volume phone calls on a multi-phone line system
- Concierge between project managers and clients for smooth communication, completion of project checklists and additional services
- Manage event coordination and planning
- Maintain company's calendar; scheduling of meetings, luncheons, reservations, travel arrangements (domestic and international)
- Cultivate an atmosphere of productivity
- Support and aid the 4 Principal Executives in preparation and execution of Proposals and Post Shortlist Presentations
- Support multiple Projects and Project Managers (Landscape Architects, Graphic Designers, Engineers, Traffic Engineers, etc.)
- Accounting support in filing, billing, accounts payable, accounts receivable, etc.
- Assisted in project coordination, tracking deadlines and deliverables to ensure timely execution.
- Streamlined office procedures, improving workflow efficiency across departments.
- Developed presentations for executive meetings, enhancing clarity of strategic objectives and outcomes.
Oasis Staffing
11.2014 - 08.2015
- Temporary assignments through employment staffing agency (which introduced me to Prosser, Inc.)
Executive Assistant - Office and Accounts Manager
Control Devices, LLC. (formerly Kerick Valve, Inc.)
09.2012 - 11.2014
- Executive Administrative and managerial duties
- Provided exceptional customer service and issue resolution
- Managed output, production, foreign and domestic accounts
- International shipping and receiving
- Implementation and compliance to current NAFTA laws
- Forecast sales, target markets and maintained strong client relationships
- Spearheading Marketing Campaigns
- Proficient in Microsoft Office and QuickBooks
Customer Service / Front Office Staff
Publix Supermarket, Inc.
01.2011 - 01.2013
- Delivered prompt, accurate and exceptional customer service
- Assisted management in staff customer service training
- Office/Financial Trainer
- Back-office Accountant/Balance Clerk
- Daily conflict resolutions and goal setting for sales/production
Senior Financial Representative
Primerica Financial Services
01.2011 - 01.2013
- Recruiting
- Sales and Scheduling
- Analyzed and reviewed financial goals
- Discussed investment timelines and risk tolerance
- Recommended products to meet client needs
- Multi-Faceted Team training
- Client follow-up
Education
High School Diploma -
Christian Academy (LCA)
Jacksonville, FL05-2007
Life and Variable Annuities License - undefined
Florida Department of Insurance 40 Hour Class
Jacksonville, FL09.2010
Certified with yearly CE Training - undefined
Western Union Money Services
Jacksonville, FL01.2013
Associate of Science - Psychology
NJC
Sterling, CO05-2027
Bachelor of Science - Psychology
CSU
Fort Morgan, CO06-2028
Skills
- Greater than 15 years of Executive Assistant and Contract Administration expertise
- Research and Project Management
- Federal and State Proposal Development, QA/QC and Proofing Experience
- Worked closely with different teams to create and execute presentations within the organization and with clients in both the public and private sectors
- Excellent communication (working effectively in both internal and external organizations), and time management skills
- Strong interpersonal skills at all levels – able to communicate and collaborate with ownership and varying levels of leadership
- Team player, but capable of working independently in a competitive and fast-paced environment while meeting strict deadlines
- Exceptional financial/tracking skills with a constant drive for production while maintaining cost efficiency
- Experience managing small medium and large teams
- Efficient Calendaring process that has given me major experience within single or multiple time zones
- Calendaring, Travel and Itinerary Planning
- Strong leadership and training skills – willing to spearhead and drive a project to a successful completion
- Meticulous attention to detail and organization while multitasking projects and people
- Proficiency in Microsoft Excel, Publisher, QuickBooks, Word, Adobe, Power Point, InDesign, Canva, Salesforce, NetSuite, Microsoft Teams, Zoom, G-Suite products, Mondaycom and many other programs
- Strong Strategic Teaming experience and capabilities
- Conversational in multiple languages and cultures (both written and spoken)
- 5 Years’ experience as an events coordinator and personal styl
- Planning and success for local, national and international events and client meetings, etc
- 6 Years experience as a Remote Worker
Certification
- Certificate: Leadership through Feedback Training - 8hr Course through LinkedIn, Completed 02/27/2025
ADDITIONAL SUBCONSULTANT WORK
- Ehud Industries - Jacksonville, FL 2014 – 2020
(President/Owner)
- Multi-faceted consulting services
- Personal Style Design Presentation Consulting
- Interior Design Consultation
- Event Planning for Business and Charities
- Provide translating services for foreign accounts
- Ambassador between my clients and their potential clients
- Support the cultivation of a productive and successful business relationship
- Marketing services
- Business growth services
- SNC Lavalin Rail & Transit, Inc. - Jacksonville, FL 2015 – 2016
- Subconsultant Translator
- Translating services for foreign nation contract accounts
- On-Call/Standby Translator
Timeline
Federal Proposal/Capture Manager, BD Teaming Liaison
EBI Consulting
12.2020 - 03.2025
Executive Assistant - Contract Coordinator
Watson Realty Corp.
01.2016 - 01.2021
Senior Executive Assistant - Marketing/Proposal Coordinator
Prime AE (formerly Prosser, Inc.)
04.2015 - 03.2020
Oasis Staffing
11.2014 - 08.2015
Executive Assistant - Office and Accounts Manager
Control Devices, LLC. (formerly Kerick Valve, Inc.)
09.2012 - 11.2014
Customer Service / Front Office Staff
Publix Supermarket, Inc.
01.2011 - 01.2013
Senior Financial Representative
Primerica Financial Services
01.2011 - 01.2013
Life and Variable Annuities License - undefined
Florida Department of Insurance 40 Hour Class
Certified with yearly CE Training - undefined
Western Union Money Services
High School Diploma -
Christian Academy (LCA)
Associate of Science - Psychology
NJC
Bachelor of Science - Psychology
CSU
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