Rebekah Grant White
Legal Assistant
Phenix City,AL
Summary
Detail-oriented professional with extensive experience in clerical and legal office environments, adept at managing administrative tasks and utilizing case management software to streamline operations. Proven ability to foster strong client relationships while ensuring efficient workflow and adherence to deadlines. Committed to delivering high-quality support and contributing to team success through effective communication and organizational skills. Expertise in OSINT methodologies enhances the capability to conduct thorough research and analysis, adding value to any legal team.
Overview
17
17
years of professional experience
Work History
Legal Receptionist / Legal Assistant
Funderburk Law Group
Phenix City, AL
09.2024 - Current
- Greet clients, manage calls, and schedule for attorneys.
- Maintain confidentiality with sensitive legal matters.
- Utilized CLIO, QuickBooks, and Microsoft Office for case management, billing, and documentation.
- Ensured prompt delivery of legal documents to clients via mail or courier service, promoting effective communication within deadlines.
- Successfully juggled competing priorities and deadlines, ensuring that all tasks were completed accurately within the required timeframe.
- Streamlined appointment scheduling for attorneys, resulting in improved time management and increased productivity.
- Effectively navigated Alabama clerk, court and judicial websites.
- Contributed to a positive work environment by collaborating with team members on various administrative tasks and projects.
- Enhanced client satisfaction by providing exceptional front desk services and maintaining a professional atmosphere in the reception area.
- Demonstrated professionalism in handling confidential information, ensuring privacy for clients and the firm.
- Coordinated meeting arrangements for attorneys and clients, including room bookings, catering services, and audiovisual equipment setup when necessary.
- Improved accuracy of client information by maintaining up-to-date records in the firm''s database system.
- Created and printed legal documents for attorneys to review.
- Assisted paralegals with document production tasks such as copying forms or scanning files into electronic format.
Court Specialist I
Russell County Circuit Clerk Office
Phenix City, AL
08.2023 - 09.2024
- Assisted with case filings, court scheduling, and judicial support.
- Processed legal documents with precision and discretion.
- Reviewed incoming legal filings for compliance with rules and regulations before submission to judges for review.
- Conducted thorough research on legal issues to support judges'' rulings and decisions.
- Processed workflows related to specific areas of court processes.
- Collaborated with judges and attorneys to ensure timely resolution of legal matters.
- Sorted, stamped and filed wide variety of legal and judicial materials.
- Maintained accurate records of all court documents by implementing an efficient filing system that allowed for easy access when needed.
- Maintained flow of documents received and served through appropriate clerks up to judges and back to final destination.
- Improved communication between court departments by implementing an electronic filing system.
- Handled database management for specific areas of law.
- Managed complex litigation files, ensuring proper documentation and adherence to deadlines.
- Enhanced court efficiency by streamlining case management processes and reducing backlog.
- Reviewed presented documents for compliance to standards.
- Maintained and updated electronic databases to accurately and securely store court documents.
- Examined legal documents submitted to courts for adherence to laws and court procedures.
- Ensured compliance with applicable laws, rules, and regulations in all aspects of court administration, maintaining a high level of trust and integrity in the justice system.
- Processed payments for fines and fees, maintained accurate drawers, issued receipts, and updated account balances.
- Drafted professional court correspondence to facilitate legal proceedings.
- Performed routine data entry or document management.
- Created documents with applicant information and verified data against AlaCourt database information.
- Informed customers by mail or telephone of upcoming legal proceedings.
Administrative Assistant
D&E Construction
Morris, GA
12.2013 - 03.2022
- Prepared correspondence, reports, and daily office documentation.
- Maintained office supplies and budgets.
- Provided administrative support for management and staff.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Executive Assistant
Storm Reconstruction Services, Inc.
Tulsa, OK
10.2008 - 03.2009
- Supported leadership team during large-scale disaster recovery.
- Coordinated documentation and reporting for operations.
- Ice Storm Recovery
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Streamlined office operations, leading to more organized environment by implementing digital filing systems.
Education
Coursework Completed - General Studies
03-2003
Diploma -
05-1993
Skills
Legal administrative support
Experienced in managing cases with CLIO
Proficient in QuickBooks
Skilled in using Microsoft Office tools
Document organization
Client relationship management
Prioritization and scheduling
Maintaining confidentiality
Document scanning
Reliability
Professionalism
Documentation and recordkeeping
Attention to detail
Data entry
Subpoenas and summonses
OSINT Specialist
- Utilized Open Source Intelligence (OSINT) techniques to locate individuals for process serving.
- Conducted thorough online investigations using various tools and platforms to gather relevant information.
- Successfully identified and located individuals, ensuring timely and accurate service of legal documents.
- Collaborated with process servers to provide detailed reports and actionable intelligence.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Part TimeLocation Preference
RemoteSalary Range
$45000/yr - $100000/yrImportant To Me
Flexible work hoursWork from home option4-day work weekPaid time off401k matchStock Options / Equity / Profit SharingWork-life balanceCareer advancementTimeline
Legal Receptionist / Legal Assistant - Funderburk Law Group
09.2024 - Current
Court Specialist I - Russell County Circuit Clerk Office
08.2023 - 09.2024
Administrative Assistant - D&E Construction
12.2013 - 03.2022
Executive Assistant - Storm Reconstruction Services, Inc.
10.2008 - 03.2009
University of Alaska - Coursework Completed, General Studies
Noblesville High School - Diploma,