Summary
Overview
Work History
Education
Skills
Timeline
Generic

Regan Page

Lewis Center,OH

Summary

Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.

Overview

9
9
years of professional experience

Work History

Executive Administrative Assistant

JP Morgan and Chase
Columbus, Ohio
01.2022 - 11.2024
  • Maintain complex and detailed calendars.
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information.
  • Manage the coordination and logistics of both internal and external meetings.
  • Arrange and coordinate complicated domestic and international travel.
  • Organize all aspects of internal and external events, including catering and transportation.
  • Process invoices and T&E expense claims for team members, ensuring all policies are followed, and items are processed within provided guidelines.
  • Assist with staff onboarding and offboarding, which includes requesting equipment setup and system access.
  • Produce high-quality emails and messages to individuals at all levels of the organization.
  • Maintain department documents, including current organizational charts and executive bios.
  • Handle regular activities without prompting, and advise in advance of any issues or delays.
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.
  • Coordinate town hall meetings by organizing the deck for the department.
  • Escalated issues and unique situations to management.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Coordinated communications between departments to ensure timely completion of projects.
  • Managed inventory and supplies to ensure materials were available when needed.
  • Coordinate and lead projects when needed.
  • Assist with on- and off-boarding, including technology.
  • Coordinate moves from inside or outside building locations.
  • Organized larger employee events, like volunteer outings and EAW week.
  • Supported development of Resiliency Plans and ensured timely updates.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Senior Administrative Assistant

Children's Discovery Center -Olentangy Schools
Lewis Center, Ohio
05.2016 - 01.2022
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Created and distributed documents, reports, presentations, and correspondence.
  • Maintained inventory of office supplies and placed orders when necessary.
  • Monitored emails sent to general mailbox accounts for appropriate routing.
  • Proofread content for typo-free emails and documentation.
  • Maintained confidential information regarding employees, customers, and business operations.
  • Coordinated travel arrangements for executive staff members.
  • Handled customer inquiries in a timely fashion while maintaining high standards of customer service.
  • Compiled monthly financial reports utilizing QuickBooks software.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Ensured proper handling of sensitive materials by following established policies.
  • Scheduled meetings, appointments, and events for executives.
  • Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Answered incoming calls from clients and vendors in a professional manner.
  • Conducted interviews with prospective candidates for open positions within the company.
  • Processed invoices and payments through an automated system.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Organized and maintained detailed office filing systems.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Reviewed and evaluated programs for compliance with state, local and federal regulations.
  • Reviewed licensing regulations regularly to maintain compliance standards.
  • Managed school's social media accounts to promote positive image to area families.
  • Organized and supervised staff recruitment, training and performance management.
  • Monitored compliance with state, federal and company regulations, standards and requirements.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
  • Maintained updated knowledge through continuing education and advanced training.
  • Assisted with customer requests and answered questions to improve satisfaction.

Education

Associate of Science -

Columbus State Community College
Columbus, OH
12-2016

Skills

  • Master calendar management
  • Travel planning
  • Event coordination
  • Logistics coordination
  • Confidentiality
  • Proficient in Concur Expense Management

Timeline

Executive Administrative Assistant

JP Morgan and Chase
01.2022 - 11.2024

Senior Administrative Assistant

Children's Discovery Center -Olentangy Schools
05.2016 - 01.2022

Associate of Science -

Columbus State Community College

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